Ann Arbor Area Transportation Authority board meeting (Aug. 21, 2014): The meeting began with CEO Michael Ford’s formal announcement of news that board members and the public had already heard – that he was leaving the AAATA in mid-October to take the job as CEO of the southeast Michigan Regional Transit Authority. Ford had formally tendered his resignation that day. The four-county area of the RTA includes the counties of Washtenaw, Wayne, Macomb and Oakland as well as the city of Detroit.
Two items on the board’s voting agenda related at least indirectly to the leadership transition that the AAATA will be making. First, the board approved a resolution authorizing board chair Charles Griffith to appoint an ad hoc subcommittee to conduct a search for Ford’s replacement. The resolution approved by the board at its Aug. 21 meeting also authorized $50,000 for consulting services to help with the search.
Griffith said he has asked board members Anya Dale, Gillian Ream Gainsley and Eric Mahler to serve with him on the search committee, citing a desire to have a mix of board experience and geographic diversity represented on that group.
Second, the board approved the AAATA’s FY 2015 work plan, which will provide the basis for the FY 2015 budget. The budget will appear on the board’s Sept. 25 agenda for approval. The AAATA’s fiscal year runs from October through September. At the Aug. 21 meeting, Sue Gott credited Ford with developing the work plan, saying it would be valuable as a blueprint for the transition in leadership.
A major decision on the choice of bus technology might be made after Ford departs the AAATA in mid-October. Although the board approved a 5-year bus procurement contract with Gillig, and authorized an order for the first 27 of up to 60 buses called for in the 5-year contract, the board left the choice of drive-train technology open – between hybrid electric technology and clean diesel. The upfront capital cost difference is $200,000 per bus more for the hybrid technology. That final choice of technology will need to be made by the November board meeting.
Also at its Aug. 21 meeting, the board amended its pension plan to recognize same-sex marriages, which stemmed from a Supreme Court decision striking down the Defense of Marriage Act and the IRS ruling that resulted from that decision.
The board chose to delay approval of new service standards, which are a required element of AAATA’s Title VI compliance. The board can meet the Federal Transit Administration deadlines for submission of its Title VI materials if it approves the new service standards at its September board meeting.
Board members also received an update on the progress being made in a Michigan Dept. of Transportation environmental assessment of a project that could implement active traffic management (ATM) of the US-23 corridor. The project includes the idea of allowing vehicles to use the median shoulder during peak demand periods. The MDOT presentation included a visit from former AAATA board member Paul Ajegba, who is region engineer for MDOT’s University Region – a 10-county area that includes Livingston and Washtenaw counties. If The Chronicle publishes coverage of that presentation, it will be in a separate report.
The Aug. 21 meeting was held in the boardroom at the AAATA headquarters on South Industrial, instead of the usual location, which is the downtown location of the Ann Arbor District Library. The downtown library on South Fifth Avenue was closed in connection with the repair of its public elevator.
Much of the meeting reflected the theme of transition, as it had been known for several weeks that Ford was likely to take the job that had been offered to him by the southeast Michigan Regional Transit Authority. Ford will depart the AAATA in mid-October to take the post as the first CEO of the RTA. Ford formally tendered his resignation on Aug. 21, 2014.
Ford was picked for the job as CEO of the RTA three months ago, on May 21, 2014. The RTA board approved Ford’s contract on Aug. 20, 2014. Ford’s announcement as a finalist and his selection for the RTA job came amid the AAATA’s successful campaign for a new millage to fund additional transportation services in the geographic area of the member jurisdictions of the AAATA – the city of Ann Arbor, the city of Ypsilanti and Ypsilanti Township. That millage was approved by voters on May 6, 2014.
The AAATA board had awarded Ford a raise at its June 10, 2014 meeting, based on a performance evaluation completed at its May 15, 2014 meeting, which came 11 days after the successful May 6 transit millage vote.
The RTA was established by the state legislature in late 2012, and includes Detroit and the four-county region of Washtenaw, Wayne, Macomb and Oakland.
Ford was hired by the AAATA in 2009.
Transition: Aug. 21 Opening Remarks
Board chair Charles Griffith led off the meeting with the “communications and announcements” agenda item asking, “Does anybody have anything to say?” Michael Ford’s response was “I do!” That drew some laughs from around the board table.
Ford stated: “It’s probably no secret by now, it’s kind of the moment everybody has been waiting for – I am going to be accepting a position with the RTA as the CEO there… I appreciated my time here. We have done a lot. And I’m really honored and privileged to be, and to have been the CEO here. It’s been a big deal to me. We have done a lot in the community. I want to thank my board – you guys have been tremendous, helping guide us and get us where we are. … I would also like to thank the staff, my senior staff and others, the operators, the facility folks, the mechanics who make everything go every single day, a very important part of this organization and the face of this organization.”
Ford singled out administrative assistant Karen Wheeler for special thanks, calling her “the glue, my rock.” Ford’s remarks elicited applause from the board and staff.
Griffith responded to Ford’s remarks by telling him, “We are going to miss you terribly. We didn’t want you to go but if you were to go anywhere, the RTA was our top pick. So you’ll still be working with us.” Ford replied to Griffith by saying that he would not forget where he came from.
Griffith told Ford that the board would have a couple of months to get some more work out of him related to the transition.
Transition: Public Commentary
During public commentary time at the start of the meeting, Thomas Partridge introduced himself as an advocate for all of those riders who need the representation of a strong CEO and strong leadership of the AAATA administration in order to ameliorate longstanding policies that are adverse to providing the best possible service to seniors and disabled persons. He was there to compliment CEO Michael Ford and the work that Ford had done to achieve greater recognition for seniors and disabled persons, but Partridge stated that there was much work left to be done. So he was calling on the board to redouble its efforts during the interim – to provide the leadership necessary to remove problems associated with the use of the system by seniors and disabled persons – whether it is using the A-Ride paratransit system, the Good as Gold system for seniors, or simply riding the buses.
Cheryl Webber gave the report from the local advisory council (LAC) for Rebecca Burke, who’d sent along her regrets that she was unable to attend the meeting. LAC is a body that advises the AAATA on issues related to the disability community as well as seniors. Webber thanked Michael Ford for his service and his ability to empower the AAATA staff to go forward with the visions that are going to build the agency’s future.
Transition: AAATA Search Committee
The board considered a resolution authorizing board chair Charles Griffith to appoint an ad hoc subcommittee to conduct a search for a replacement for outgoing CEO Michael Ford.
The resolution considered by the board at its Aug. 21 meeting also approved $50,000 for consulting services to help with the search.
When the board reached the voting item on the agenda, Charles Griffith noted that the item had been recommended by the AAATA’s governance committee. He allowed that the board had been aware for quite some time of the possibility that Ford would be taking the new position with the RTA. So the resolution would allow him to establish a search committee.
Griffith said the governance committee thinks it’s a good idea to hire a search firm to assist, saying that it worked pretty well with the selection of Ford about five years ago. [The governance committee, under the AAATA bylaws, consists of the board chair, the CEO and the chairs of the other standing committees of the board. Roger Kerson is chair of the performance monitoring and external relations committee; and Sue Gott is chair of the planning and development committee.] Griffith said the board wanted to do this expeditiously, venturing it would probably take longer than the 60 days that Ford had left working for the AAATA.
Gott thanked Griffith as chair for the amount of time that he put in to position the AAATA to make the transition. Susan Baskett asked if there was an estimated timeframe or desired timeframe for making an offer saying, “We’ve got to shoot for something.”
Griffith ventured that the search firm would help the AAATA figure that out. He said the board had taken more time with Ford’s selection than it had actually been comfortable with. That’s why they wanted to address this in as expedited a way as possible. The search firm needed to be brought on board in order to come up with a realistic timeframe. He hoped that it would not take longer than three months, but he was not yet confident that’s the answer that the board would get from the search firm.
Baskett asked if the specifications for a search firm had been prepared by the search committee. Griffith understood the question to be about the composition of the search committee – and said he was prepared to appoint members to the committee. He said he was looking for a balance of experience on the board and geographic diversity from the membership. Later in the meeting, Anya Dale, Eric Mahler and Gillian Ream Gainsley were named by Griffith as the other board members beside himself that he had asked to serve on the search committee.
When Baskett clarified her question, Griffith noted that the Federal Transit Administration had strict guidelines, and one of the first jobs that the committee would have with the search firm that’s selected would be to come up with the criteria for the new CEO. But he was not sure that there had been any specific criteria applied to the RFP (request for proposals) for the search firm – except that the firm needed to have experience with transit and experience specifically with executive management.
There had been a list with 17 different firms that the AAATA had use the last time it conducted this process, Griffith said. His recollection was that five or six bids come back from that RFP. The AAATA was pretty happy with the firm that it eventually selected.
Roger Kerson ventured that it’s important that the process be expeditious, but getting it right was also very important. It’s not something the board wanted to do every year, he quipped. He wanted the process to be speedy but also deliberate.
Outcome: The board voted unanimously to authorize the board chair to form a search committee and hire a search firm.
Transition: FY 2015 Work Plan
Appearing on the board’s Aug. 21 agenda was approval of the 2015 work plan. [2015 AAATA work plan]
Highlights of new items include measurements of service performance – an initiative that comes in the context of additional transportation services to be offered starting Aug. 24. Those services will be funded with proceeds from a new millage that voters approved on May 6, 2014.
Another highlight is the construction of a walkway across the block between Fourth Avenue and Fifth Avenue – on the north side of the parcel where the new Blake Transit Center has been constructed. The reorientation of the new transit center to the south side of the parcel makes it possible to contemplate the walkway along the north side, which abuts the Federal Building. According to CEO Michael Ford’s regular written report to the board for August, he has made a funding request from the Ann Arbor Downtown Development Authority to pay for construction of the pedestrian walkway.
When the board reached the item on its voting agenda, Ford noted that the green-highlighted text reflected changes from the previous year’s work plan. He ventured that the plan had been dealt with fairly thoroughly. He told the board he could answer any questions, noting that the FY 2015 budget would need to support the work plan. [The FY 2015 budget will appear on the board's September agenda. The AAATA's fiscal year runs from October through September.]
Sue Gott asked Ford to give a one-minute set of highlights from the work plan. Putting the new service on the street now and for the rest of the year was really important, Ford replied. In connection with the board’s discussion about the choice of drive-train technology – clean diesel or hybrid electric – Ford noted that the work plan includes an item that would have the AAATA develop an environment policy. The AAATA had just constructed a new LEED-compliant transit center and has hybrids in its fleet, but did not have an overall environmental strategy, so the work plan was meant to address that.
Ford also highlighted in the work plan a possible redesign of the Ypsilanti Transit Center to increase lobby space and improve the bathrooms. Space needs were another highlight for the AAATA’s work plan. Ford noted that the AAATA was hiring additional drivers, and would need to have space for them. Some runs might need to be started out of Ypsilanti in the near future, he ventured.
Service performance standards were another item in the work plan highlighted by Ford. Following the work plan had been a good guide for the AAATA, Ford ventured. He credited the board and board member Sue Gott for helping the AAATA achieve the work plan.
Gott said she wanted to credit Ford with the work plan, and the reason she wanted to highlight it was this: Despite the transition in leadership, Ford was leaving the board with a very solid blueprint. The work plan was tremendous work that Ford and the staff had created, Gott said. It would be key to helping the board have a smooth transition.
Outcome: The board voted unanimously to approve the FY 2015 work plan.
Transition: Board Officers
Board chair Charles Griffith also noted that under the AAATA board bylaws, board officers needed to be voted on at the September board meeting. He indicated that he would be asking some board member or possibly board members to act as the nominating committee for board officers for this year. He invited board members to contact him if they had any interest in doing that. The other two current officers are: Eli Cooper (treasurer); and Anya Dale (secretary). Roger Kerson is chair of the performance monitoring and external relations committee; and Sue Gott is chair of the planning and development committee.
The AAATA’s typical pattern is to elect the same chair for at least two years and then rotate to a different board member. Griffith is winding up his second year as chair.
On the board’s agenda were two items related to procurement of up to 60 new buses – a 5-year contract for purchase of the buses from Gillig LLC, and an order for the first 27 buses. The total cost of each bus will be between $444,000 and $662,500, depending on the length, drive system and options. That puts the total value of the contract with Gillig at a figure between $26.6 million and $39.7 million.
Of the 60 buses, 20 would be new, additional buses that are needed for the expansion of services the AAATA is offering as of Aug. 24. Those services will be funded with proceeds from a new millage authorized by voters on May 6, 2014. The other buses will replace existing buses that are nearing the end of their useful life.
The large spread between the minimum and maximum cost per bus is due to the incremental price difference between a hybrid electric drive system and a conventional clean diesel drive, which is nearly $200,000. According to the minutes of the Aug. 12, 2014 meeting of the AAATA’s planning and development committee, the extra cost of a hybrid bus over the life of the bus is $138,604. That figure includes cost comparison data relating to the upfront capital and fuel costs of both technologies.
Of the AAATA’s existing 80 buses, 52 use hybrid technology. The ongoing debate among AAATA board members on the choice of technology is based in part on the AAATA’s own experience with hybrid buses. The 5-year warranty has expired on the AAATA’s oldest hybrids, which has required a contingency budget for their future repairs. And manufacturers have now shortened their warranty periods for new hybrid buses from five to two years. That shorter warranty period will translate into greater costs to the AAATA for repairs.
According to AAATA staff cited in the PDC meeting minutes, the hybrid buses’ lower emission levels are a benefit of hybrid technology. However, the Environmental Protection Agency’s ongoing emission reduction standards now ensure that all new transit buses – whether hybrid or conventional – have very low emissions. On average, hybrid buses run at a noise level of 72 dB(A) compared to 75 dB(A) for conventional buses.
So the AAATA board has not yet made a final decision on the choice between hybrid technology and conventional clean diesel. The order for the first 27 buses from Gillig – which was also given approval at the board’s Aug. 21 meeting – leaves open the decision on the choice of technology. Of the 27 that are being ordered, 14 are replacement buses and 13 are buses needed for the service expansion.
The board would need to act by November 2014 on choosing the technology for the bus order. The choice to order hybrid technology could be based on the identification of grants that might pay for the cost differential of that technology. Delivery of the buses is planned for October 2015.
Here’s how the bus acquisition schedule breaks down:
OCT FEB JAN JAN OCT Purpose 2015 2016 2017 2018 2019 TOT ============================================== Rplcmt buses (now elig) 4 4 Rplcmt buses (elig 11/15) 10 5 4 19 Rplcmt buses (elig 11/19) 15 15 5YTIP Svc Exp (8/2015) 4 4 5YTIP Svc Exp (6/2016) 9 9 5YTIP Svc Exp (8/2017) 7 7 ============================================== TOTAL 58
Bus Procurement: Aug. 21 Meeting Discussion
During public commentary at the start of the meeting, Jim Mogensen told the board he supported the staff analysis of the technology choice for the new buses – which was clean diesel.
Gillian Ream Gainsley gave the report from the planning and development committee. She described the meeting as “inspired.” The committee had discussed the clean diesel versus hybrid technology for the drivetrains for the new buses that are being ordered. She noted that of the 27 buses, 14 were replacing conventional diesel buses and the other 13 buses would be for the service expansion.
The committee had received a presentation from staff, she said. One thing the committee had learned was that the new lower-emission diesel buses are quite different from the conventional diesel buses that are currently in the AAATA’s fleet. Emissions are a lot lower than they used to be, and the noise levels are lower than they used to be, but they’re a bit higher than hybrid technology. The up-front purchase cost is roughly $200,000 greater, she noted, and that cost differential is not made up over the life of the bus in fuel savings. So the committee had a lengthy discussion about the pros and cons of those different options. She said the AAATA want to be environmentally responsible but they also want to be fiscally responsible.
The committee had asked staff in that discussion to come up with some projections about combinations of buses, possibly keeping a ratio of hybrid to conventional buses that is consistent with the ratio in the current fleet, Ream Gainsley said. The committee had put off a decision on technology, but she noted that the buses needed to be ordered. So the committee had approved an order to purchase buses, but had put off a decision on exactly what combination of hybrid and clean diesels.
There had been some discussion also about the bus procurement contract, Ream Gainsley said. The AAATA was limited by the fact that there are not many vendors in Michigan, so there was only one bid. She noted that there were two companies that were interested and one ended up declining to bid on the contract. As much as the AAATA would love to have more than one bid, when there are only two companies in the state that offer the product, that makes it difficult. So on that basis, the committee had recommended the procurement contract with Gillig.
In his report from the performance monitoring and external relations committee, Roger Kerson said his take-away from the discussion of the bus technology was that the gap between performance for the clean diesel and the hybrid technology had diminished over the last few years. He identified as an issue the fact that other agencies are not buying many hybrids, so hybrids are not as prevalent in the industry – and that makes it harder to keep the hybrids in good repair.
Kerson noted that AAATA manager of maintenance Terry Black was focused on those maintenance issues, saying the AAATA needs to have service available out of every bus, every hour, every day, and every month. His understanding of the resolution was that it approved the purchase of the buses – and then in December a decision on the drivetrain would be provided to Gillig. That meant that the decision would need to be made by the board in November, he thought. The board did not want to be in a situation where Gillig was waiting for the AAATA board’s December meeting to take place in order to start manufacturing the buses.
So Kerson wanted the board to focus its efforts. As board members they need to focus on the question: What do we still need to know to make this decision? And how can we get these requests in a timely manner to the staff so that the board is not sitting there in October and November and wondering what kind of factors need to be weighed.
During question time, CEO Michael Ford allowed that there had been a lot of discussion about hybrids versus conventional buses. He wanted any other questions or concerns addressed – and he hoped to have any additional feedback from the board by Aug. 31 so that the staff could work on getting those questions answered. He provided board members with a handout of the steps that the staff were working on so that board members’ memories might be jogged for other considerations that board members want staff consider.
Bus Procurement: Five-Year Contract – Board Deliberations
When the board reached the voting item on its agenda, board chair Charles Griffith reviewed how this item was a contract for a five-year plan to acquire additional buses. It was separate from the following resolution that was an actual bus order. He allowed there been some concern about the lack of other bidders, but noted that the AAATA was limited by the number of providers. Gillian Ream Gainsley said she appreciated Michelle Barney’s comment during public commentary about the need for Sunday service and feeder routes.
She said that those routes would eventually be reconfigured, and everyone was eager to see those things happen. The challenge is that the AAATA is limited by how fast buses can be manufactured. This resolution addresses that, she said. It’s a huge contract, and it’s the largest purchase that the agency makes, she noted. She appreciated the fact that staff was ready to get moving on it very quickly after the millage had passed. The board had been asking for a lot of information, because it’s a really big decision. So she appreciated the staff effort to move the process forward as fast as possible, so that the new service can get moving.
Outcome: The board unanimously approved the bus procurement contract with Gillig.
Bus Procurement: 27 Buses – Board Deliberations
When the board reached the voting item on the agenda, Charles Griffith noted that the order would be for 27 buses – part of them replacement buses and part of them expansion buses. Griffith allowed that there’d been quite a bit of discussion about which kind of technology to use for the drivetrain. Staff would be doing some additional analysis to help the board with that decision. He felt that the board was committed to making that decision in a timely fashion.
CEO Michael Ford commented that the decision would need to be made by the board’s November meeting.
Outcome: The board voted unanimously to approve the bus order for 27 buses.
Same-Sex Pension Benefits
The board considered an amendment to the pension plan of the Ann Arbor Area Transportation Authority – to recognize same-sex marriages and for the terms “spouse,” “husband and wife,” “husband” and “wife” to include a same-sex spouse.
The amendment was to bring the AAATA’s pension policy into compliance with Internal Revenue Service Ruling 2013-17 and IRS Notice 2014-19. Those IRS rulings give guidance on how to implement the U.S. Supreme Court decision in United States v. Windsor, which declared Section 3 of the Defense of Marriage Act of 1996 to be unconstitutional.
Reporting out from the performance monitoring and external relations committee, Roger Kerson described the same-sex pension benefit item as stemming from the fact that the Supreme Court had overthrown the Defense of Marriage Act. Based on that, the Internal Revenue Service had issued a ruling saying that pension plans must recognize any legal same-sex marriage. That meant that the AAATA needed to “true up” its pension plan – otherwise people’s pension contributions would no longer be tax-deductible. And that would be very bad news for everybody in the plan, he said. He was very supportive of the idea that the AAATA would recognize marriage of any employee who had a legal same-sex marriage. He called it pretty much a “no-brainer.”
When the board reached the voting item on its agenda, board chair Charles Griffith echoed Kerson’s sentiment that it was a no-brainer.
Outcome: The board voted unanimously to adopt the pension plan amendment.
Title VI Service Standards
The board considered adoption of new service standards as part of the AAATA’s compliance with Title VI. The civil rights legislation – in the context of public transportation – requires, among other things, proof that a service change has no adverse effect on disadvantaged populations. [.pdf of AAATA Title VI Service Standards]
The AAATA’s standards include items like a once-per-hour minimum frequency of fixed-route service and 90% of trips completed within 5 minutes of the scheduled time. Policies include items like bus shelters at bus stops with 50 or more boardings per day where there is no other shelter available and where a shelter is physically and legally feasible.
The required types of standards include:
- Headway or frequency by mode. That is, either bus every x minutes or x buses/hour. There can be a minimum standard or different standards by time of day (peak vs. off-peak) or day of week.
- On-time performance by mode. Can be either for each trip (i.e. at route endpoint), or for each timepoint along the route.
- Service availability by mode. Can be either percent of population within a certain distance of service or maximum stop spacing. Can have different standards based on differences in population density.
- Vehicle load. Expressed as ratio of riders to seats. Can vary by time of day (peak vs. offpeak) or day of week.
Required service policies include those on:
- Distribution of bus stop amenities
- Customer information (printed and electronic)
- Waste receptacles
- Vehicle assignment
- Type (e.g. hybrid)
- Can be by mode
Title VI Service Standards: Public Comment
During public commentary at the start of the meeting, Jim Mogensen told the board that when he was preparing his remarks that evening he was initially planning to address the bus procurement item – and he was planning to speak in favor of the staff analysis, which recommended clean diesel instead of hybrid technology. But with the addition of the Title VI issue, he felt that he needed to use his three minutes to speak on that particular issue. He did not believe that the standards were yet ready for adoption. He thought it was important for the board to keep in mind a couple of things.
First was the fact that the AAATA has been classified as a very large organization – and is therefore required to do a much more extensive analysis than a regular fixed-route provider on the Federal Transit Administration list. The AAATA was grouped with Flint, CATA and SMART, he said.
Mogensen’s second point was that when service changes are implemented, it assumes that everything is ok right now, which might not be the case. As an example, one of the standards is the headway (time between buses). The AAATA’s standard says that there will be a minimum headway of 60 minutes, he noted. But for a very long time that has been the minimum headway, he noted – for all of the bus routes. That doesn’t address the issue of differences between minority routes and non-minority routes with respect to that standard. Mogensen felt that those issues had not quite been addressed. He knew that the purchase of service agreement (POSA) had just recently been put in place for Superior Township, and he had not had a chance to examine that agreement. But from his point of view, AAATA’s service as a whole is all of the fixed-route service.
Mogensen did not believe that the board should approve the service standards that evening. He told the board they should wait until the next meeting in September – and he told them that he would try to do a more formal analysis before that meeting. He encouraged the board to ask staff about the need to have much more formal data collection.
Michelle Barney introduced herself as a member of Partners for Transit. She had done an awful lot of bus riding and talking to people about the transit millage earlier in the year – mostly in Ypsilanti. She’d also done some phone banking, she told the board. She wanted to talk to the board about how equity issues are seen by people on the street. She talked about racial justice on the north side and the south side of Ypsilanti. When she had talked to several members of the board on the phone in the last couple of weeks, they told her that the AAATA has to give more service to Ypsilanti Township – because the township is a new member of the AAATA. Further, Ypsilanti Township and the city of Ann Arbor were paying more money for the buses, she’d heard board members say, so Ypsilanti Township and the city of Ann Arbor are demanding more service – because they are paying more money for the buses.
But Barney noted that those jurisdictions are paying more money because their property values are higher. They do not pay a greater percent – pointing out that everyone pays the same percent under the AAATA’s new millage, which is 0.7 mills. The city of Ypsilanti is entitled to the same level of service, she said. The issue of Title VI and whether the AAATA will get money from the federal government is very important. She said she hated to use the word but she had decided to do it and that word was “Ferguson.” What does Ferguson have to do with it? she asked rhetorically. It is not a threat, she stated, but Ferguson has woken up the country to the fact that prejudiced behavior doesn’t just happen in New York, in Harlem – it also happens in the heartland of America. People are waking up, she said. Barney also commented on the new Route 46, indicating that the AAATA needed to have routes that fed people to the downtown where that route departed, otherwise that new route was useless.
Title VI Service Standards: Board Discussion
Roger Kerson quipped that the performance monitoring and external relations committee had also had an “inspired” meeting just like the planning and development committee – because he was the only board member in attendance. Reporting out from that committee, Kerson said that in examining the Title VI standards – perhaps because he’d met as a committee of one – he did not have the wisdom of his colleagues to which he could appeal. So he hadn’t considered some of the concerns that Jim Mogensen had raised during his public commentary.
Kerson ventured that those issues needed to be examined to determine whether the resolution was ripe for consideration or whether it perhaps needed another look. What Kerson had focused on was the question of whether it would change anything that the AAATA is doing now. And what he heard from staff was that they would be looking at things like maximum loads more closely. Based on the information the board had heard during public commentary, they might want to decide to delay, he said: “Let’s have more than just me think about it,” he said.
Board members engaged in a 20-minute back-and-forth on the topic and eventually concluded that they should postpone consideration until the next meeting in September. AAATA manager service development Chris White indicated that there was room in the timeline for the board to delay action until its next board meeting – but after that, paperwork was due to the FTA on Oct. 1, 2014.
Outcome: The board voted unanimously to postpone consideration of the Title VI service standards until its September meeting.
Title VI Service Standards: More Public Commentary
During public commentary time at the end of the meeting, Jim Mogensen thanked the board for delaying their vote on the service centers. He said he would do his best to provide as much input as he could under the deadlines. He noted that the regulations say that once you adopt standards for the three-year plan, you are not allowed to change them during those three years. He also mentioned that before he became disabled, in his professional life he did regulatory analysis in Washington DC for the Occupational Safety and Health Administration, the EPA, and for the Small Business Administration. So he had some understanding of how some of these things operate, he said, and he would try to help.
Mogensen has had an ongoing concern about the issue of AAATA’s commuter service versus mobility service in the middle of the day. When you look at the loading factors, most of that occurs during the commuter service and you can envision a situation where there is a very high peak time service and a much lower service in the middle of the day. And that causes difficulties for those like Mogensen, who primarily use the AAATA to get around during the day. Even though it makes sense why the AAATA would be doing that, there are some important issues related to how that dynamic plays out.
Also during public commentary time at the end of the meeting, Michelle Barney told the board that she not been there in a while because she’d had some health issues, but she told the board that she would now be there more often. Title VI was very complicated, she allowed. She had tried reading it and she tried printing it off the web, but she didn’t have enough money because it costs $.10 a page to print. But she had made requests of the area’s Washington DC legislators and of the NAACP in trying to reach a local ACLU attorney – to find out if there’s anything published that is a valid summary of Title VI. She wanted something she could read, maybe 30 pages instead of 130.
Title VI Service Standards: On-Time Performance
One of the Title VI service standards is on-time performance – which the AAATA establishes at 90% of trips being completed within five minutes of the scheduled time. During his report to the board, Michael Ford noted that on-time performance was currently suffering due to the widespread construction that’s being undertaken on various roads and streets in the area. AAATA is spending about $6,000 a week primarily on trying to back-fill to keep buses on schedule, he said.
Half of the $6,000 is being spent on the Pontiac Trail route. The other half of the $6,000 has gone into supporting Packard, Carpenter, Jackson Avenue and Ann Arbor-Saline Road. The AAATA was doing its best to keep this service on time, but was encountering some problems with that, he allowed. With the University of Michigan’s student move-in week coming up, traffic would increase and that would exacerbate the problem, he ventured.
Communications, Committees, CEO, Commentary
At its Aug. 21 meeting, the board entertained various communications, including its usual reports from the performance monitoring and external relations committee, the planning and development committee, as well as from CEO Michael Ford. The board also heard commentary from the public. In addition to the communications and commentary reported earlier in this article, here are some highlights.
Comm/Comm: Access, Website
During public commentary time at the start of the meeting, after making complimentary remarks about Michael Ford’s efforts to give greater recognition to seniors and those with disabilities, Thomas Partridge said there was more work that needed to be done. He called on the board to adopt new priorities to put the most vulnerable riders first, and remove discriminatory practices of the current system, including the contract with the SelectRide company. No one should call a cab in the A-Ride system and have a vehicle appear that has 450,000 miles on it, Partridge said. It’s not good practice to provide people rides in vehicles with that kind of high mileage, he said. There are also vehicles that are not kept in good repair, he contended.
During his report from the performance monitoring and external relations committee, Roger Kerson noted that more of the AAATA’s website work was being taken in-house with the hire of someone to handle that work. [At the board's August meeting, it was announced that Preston Stewart had been hired for the position.] The board needs to continue to address the concerns of accessibility of the website, he said.
Reporting out from the local advisory council, Cheryl Webber said the longest discussion at the LAC meeting was about the AAATA website. They’d discussed the accessibility and user-friendliness to people who look there for information. She had not really thought about it before then, but her experiences were that the website was not useful enough to her to consult it. “And that’s really sad,” she said, because a lot of work went into it. It looked pretty, she allowed, but she found herself going to Google maps and choosing the bus routing option for directions from point A to point B. She said she was looking forward to improvements being made to the website.
During public commentary time at the end of the meeting, Partridge said it was important that throughout all of the proceedings of the AAATA, priority should be given to concerns of the most vulnerable ridership – which includes not only low-income ridership but also ridership that is handicapped or that has senior citizen status. Related to the selection process for the CEO, Partridge said it was very important that Ford leave the AAATA with a CEO selection process underway with criteria that would give emphasis to candidates that have quality experience with senior ride and handicapped ride programs.
Comm/Comm: Police on Buses
During public commentary time at the end of the meeting, Jim Mogensen responded to a comment in Michael Ford’s written report that mentioned a meeting he’d had with state representative David Rutledge and Washtenaw County sheriff Jerry Clayton in the context of the Eastern Washtenaw Safety Alliance. One of the potential suggestions was to have police officers or members of law enforcement ride the buses. Mogensen thought the AAATA board needed to give careful consideration to how that might be implemented and how that might be seen in terms of surveillance – as another way of going undercover to find out what’s going on in neighborhoods and monitoring people’s behavior.
Comm/Comm: Financial Reports
With respect to the financial reports that the performance monitoring and external relations committee had heard, Roger Kerson said that AAATA had received the first cut of the new millage money – which was about $4.5 million.
Of that, $3.8 million had been programmed for activities in the next year, including some capital expenditures and things that need to be done to get up and running. There is a $600,000 surplus in the budget, he said. As he understood it, that money is going to be used for service in the “out years.”
During question time, Larry Krieg said that in reading the budget reports, he was a little bit concerned about how much money was being saved by having people out on disability. He wondered if there was any particular reason why the AAATA had more people out on disability than usual.
AAATA head of human resources Ed Robertson told Krieg that the AAATA would prefer to have no people out on disability and currently he thought there were two. He thought there had been more people out on disability during the winter.
Comm/Comm: New Service
During communications time, Michael Ford noted that the new extended services to be provided by the AAATA – funded by the millage approved by voters on May 6, 2014 – would start the following Sunday, Aug. 24. He also noted that there would be a celebration held at the Ypsilanti Transit Center on August 25. It would include a media tour of Route 46 followed by a press conference at the Ypsilanti Transit Center, to be hosted by Partners for Transit, he said.
Comm/Comm: Response to Suggestions
Ford noted that the AAATA had responded to suggestions made at the previous month’s board meeting – to make information about the Aug. 24 service changes easier to find on the AAATA’s website – by placing a prominent link on the homepage. The board had also heard a suggestion to make clear to passengers how they can make compliments. That would be included in the RideGuide as well as on the website, Ford reported.
Present: Charles Griffith, Eric Mahler, Susan Baskett, Sue Gott, Roger Kerson, Anya Dale, Gillian Ream Gainsley, Larry Krieg.
Absent: Eli Cooper, Jack Bernard.
Next regular meeting: Thursday, Sept. 25, 2014 at 6:30 p.m. at the Ann Arbor District Library, 343 S. Fifth Ave., Ann Arbor [Check Chronicle event listings to confirm date]