Stories indexed with the term ‘collaboration’

Ann Arbor planning commission and energy commission joint working session (April 8, 2014): Continuing a process that began more than four years ago, members of the city’s planning and energy commissions received an overview of the draft sustainability action plan and gave feedback toward finalizing the document.

The action plan identifies steps to implement 16 broad goals in a sustainability framework that was added to the city’s master plan last year. The goals are organized into four categories – resource management; land use and access; climate and energy; and community – that were culled from existing city plans and reorganized into this new framework.

The intent is to track efforts toward achieving the 16 goals, which cover a wide range of issues – from increasing renewable energy use and developing a resilient local economy to eliminating pollutants and maintaining Ann Arbor’s unique sense of place. The action plan includes specific indicators that measure progress in each area.

Jamie Kidwell, the city’s sustainability associate, is taking the lead on this project, and fielded questions from commissioners. Part of the goal is for each of the city’s commissions to incorporate these sustainability efforts into their own work plans, she noted. But the action plan is primarily to guide staff efforts. The action plan is also coordinated with the city’s budget process, tying in to the city council’s budget priorities.

Commissioners expressed interest in more collaboration – both among the city’s various commissions, and with other jurisdictions. One start will be to share their work plans, though not all commissions have those.

Commissioners also discussed the idea of holding an annual joint meeting of multiple commissions, possibly in September. Planning manager Wendy Rampson noted that the kick-off for developing the sustainability framework had begun with a joint meeting – with the planning, energy and environmental commissions – in April 2010. [Full Story]

Ann Arbor Transportation Authority board meeting (June 21, 2012): Deliberations by Ann Arbor Transportation Authority board members were uncharacteristically animated as they discussed how to comply with a state-imposed limit on the amount that public employers can contribute to their employee heath care costs. Ultimately the 4-2 vote was to act now, not later, to impose a cap of 80% on the amount that the AATA will contribute to its non-union employee health care costs.

That action meets the requirements of last year’s state Act 152, signed into law in September 2011, which limits employer contributions to a fixed dollar amount. But Act 152 also allows for the governing body of a public entity – in this case, the AATA board – to vote to cap the employer contribution at 80%, leaving 20% to be covered by employees. And that’s what the AATA board did at its June 21 meeting. Dissenting on the vote were Charles Griffith and Roger Kerson, who felt that the timing was perhaps too early – because the contract for AATA’s unionized workforce goes through the end of the year.

Based on the way that some other transit agencies in Michigan had handled their Act 152 compliance, Griffith and Kerson felt it might be possible to delay action for its non-union staff until AATA was required to act on its union workers’ health care costs. That approach is based on the idea that all employees participate in the same health care plan. However, the advice of the AATA’s own legal counsel was that Act 152 doesn’t explicitly provide for that uniform treatment of employees, just because they participate in the same health care plan.

Kerson urged that the board consider taking the AATA’s “windfall” from its compliance with the state law and reinvesting in non-health care compensation. Just because the state had given public entities a hammer, Kerson said, did not mean that they had to use it against their employees.

In other board action, the expenditure of funds for planning a north-south commuter rail project – from Howell to Ann Arbor, known as WALLY – was authorized. The money had previously been included in the AATA’s approved budget for fiscal year 2012, which ends Sept. 30, 2012. But the board had passed a resolution that requires explicit board approval before the money in the budget could be expended. AATA’s portion of the $230,000 in planning costs is $45,000, with the remainder contributed by a range of other public entities – the federal government, the city of Howell, the Ann Arbor Downtown Development Authority, and Washtenaw County.

Another planning effort that’s moving forward did not appear as a voting item on the agenda, but was included in CEO Michael Ford’s written report to the board: continued study of a possible Ann Arbor transit connector for a corridor running from US-23 and Plymouth southward along Plymouth to State Street and further south to I-94.

The AATA received a $1.2 million federal grant for an alternatives analysis phase of the study – which will result in a preferred choice of technology (e.g., bus rapid transit, light rail, etc.) and identification of stations and stops. That federal grant comes with the requirement of a $300,000 local match, which now appears to have been secured in the form of $60,000 from the city of Ann Arbor; $150,000 from the University of Michigan; and $90,000 from the AATA itself. A feasibility study for the connector has already been completed.

In other action, the board authorized the purchase of five new lift-equipped vehicles for its paratransit service. The five vehicles will replace existing vehicles that have reached the end of their useful life.

Another non-voting item on the meeting agenda, but one that was included in the CEO’s written report, was news of a collaboration between AATA and the Ann Arbor Public Schools. Starting this fall, the AATA will provide transportation for three existing school bus routes – one for each of Ann Arbor’s comprehensive high schools – by extending existing AATA routes. AAPS will pay AATA $0.50 for each student who boards, which will be counted with a pass that can be swiped through the fare box. [Full Story]

At a recent Saturday morning forum held for city of Ann Arbor Democratic Party city council candidates, participants were asked by the moderator to characterize the relationship between the city of Ann Arbor and Washtenaw County. None of their responses highlighted some parade examples of existing collaboration between the two governmental units: a combined city/county office of community development; and a shared data center with a shared full-time position to manage it.

Also not cited as an example of possible future city/county collaboration was police dispatching. However, the topic did at least receive a passing mention by Ward 3 incumbent Stephen Kunselman, who told the audience that his grandmother was a police dispatcher in the late 1950s for the East Ann Arbor police department.

A recent city press release – sent out the Wednesday before the June 11 candidate forum – described a renewed effort to consolidate Ann Arbor’s 911 police dispatch functions with the Washtenaw County sheriff’s office.

So The Chronicle sat down with Ann Arbor chief of police Barnett Jones and Washtenaw County sheriff Jerry Clayton to walk through the possible consolidation, under which the city would contract with the county for dispatch service. Based on that interview, it’s clear that it’s not just talk.

The city and county dispatchers are already working in the same building in the same room –  on the second floor of Fire Station #1, across Fifth Avenue from the new municipal center at Fifth and Huron. Clayton has developed a staffing model for implementation. And over the next few weeks, Jones will be sitting down with the police officers union – dispatchers are members – to discuss the proposal. Jones said that from the standpoint of collective bargaining, a consolidated dispatch operation could not be blocked by the union.

But Jones and Clayton will not have the final say. That decision will be made by the Ann Arbor city council and the Washtenaw County board of commissioners. [Full Story]

At its May 18, 2011 meeting, the Washtenaw County board of commissioners gave final approval to several items that were initially approved at its May 4 meeting.

The board voted to accept funding from a U.S. Dept. of Energy weatherization assistance program that would provide $241,863 in federal dollars to the county. Administered by the county’s Employment Training and Community Services (ETCS) department, the funding would help weatherize 31 properties to eligible residents – homeowners or renters with a family income at or below 200% of the federal poverty level ($45,088 for a family of four).

The hiring of Michael G. Smith, Jr. as the county’s veteran services director, effective May 23, 2011, was also given final approval.

Also approved on May … [Full Story]

At its May 4, 2011 meeting, the Washtenaw County board of commissioners gave initial approval of an interagency agreement with the city of Ann Arbor and the Ann Arbor Transportation Authority (AATA), allowing the three entities to collaborate on technology services. The goal is to reduce costs, enhance services and increase technology sustainability for the county, city and AATA, with structural savings expected to begin in 2012. The Ann Arbor city council approved its part of the deal at its May 2 meeting.

The board’s approval also includes the extension, through 2015, of the contract for a network manager job that’s shared between the county and city. That contract, first signed in 2008, expires in June of 2011. The two entities save about $78,000 $81,577 annually because of the shared position. Also approved was a lease extension through 2015 for shared data center space – that lease is set to expire in 2013.

In addition, the board gave initial approval to share costs with the city for a deal with the firm EMC, paying for storage area network and backup services. The county now pays $387,924 annually for these services, and would expect to save $212,000 annually by sharing costs with the city. The deal would also allow the county to increase storage capacity, giving it the ability for future potential technology collaborations with other local units of government and community partners.

This brief was filed from the boardroom in the Washtenaw County administration building, 220 N. Main St., Ann Arbor. A more detailed report will follow: [link] [Full Story]

At its May 2, 2011 meeting, the Ann Arbor city council approved several interagency agreements on use of technology with: (1) Washtenaw County and the Ann Arbor Transportation Authority; (2) Washtenaw County for data storage services; and (3) Washtenaw County for backup services.

The AATA board had discussed the AATA collaboration at its April 21 meeting. The data storage services to be provided by the county will cost $73,632 for four years. The backup services to be provided by the county will entail an annual service cost of $102,607 for four years.

This brief was filed from the city council’s chambers on the second floor of city hall, located at 301 E. Huron. A more detailed report will follow: [link] [Full Story]

At its April 4, 2011 meeting, the Ann Arbor city council approved the award of a construction contract worth $159,107 to Fonson Inc. The company will build a bus pullout as part of a bus transfer center on eastbound Washtenaw Avenue, east of Pittsfield Boulevard.

At the same meeting, the council also authorized the signing of a memorandum of understanding (MOU) with the Ann Arbor Transportation Authority for the city to manage construction of the bus pullout – the project will be paid for with federal stimulus funds provided to the AATA. The AATA board authorized its side of the MOU at a special meeting held on April 1.

The bus pullout is part of a larger project – a transfer center on the south side of Washtenaw Avenue at Pittsfield Boulevard, opposite Arborland mall – which will include a “super shelter.” For now, only a center on the south side is being contemplated, because topographical and right-of-way issues pose challenges on the north side.

Construction on the bus pullout is to begin in April and be completed by June of this year.

The need for a transfer center at that Washtenaw Avenue location, of which the bus pullout is a part, stems from the termination in July 2009 of a previous arrangement with Arborland shopping center, which provided for a bus stop and transfer center in the Arborland parking lot.

This brief was filed from the city council’s chambers on the second floor of city hall, located at 100 N. Fifth Ave. A more detailed report will follow: [link] [Full Story]

Washtenaw County board of commissioners working session (March 17, 2011): Leaders of several local governments in Washtenaw County attended a working session earlier this month, where they explored with county commissioners, in a general way, how to collaborate on delivering services to local residents.

Their discussion comes in the context of declining property values – property taxes are the primary source of revenue for local governments. In Michigan, constraints on how local governments can generate revenues add an additional layer of complexity. For the county, commissioners and staff are weighing how to overcome a projected two-year, $20.9 million deficit – some feel that collaborating with other local governments is part of the solution.

The talk among Washtenaw County leaders about collaboration also reflects a push at the state level to encourage more such efforts. It’s been a mantra of Republican Gov. Rick Snyder, an Ann Arbor area resident, who wants to use state revenue-sharing dollars as a carrot to get communities to work together. More dramatically, his administration is also advocating for legislation that would make it easier for cities and counties to merge.

Local government officials had been invited to the March 17 meeting to participate in the discussion and air their views on the possibilities for collaboration, as well as roadblocks they anticipate, like issues of cost or control. Many cited the need for better communication, and commissioners indicated a desire to get more involved in existing forums, such as the CEO Group – a monthly meeting of township supervisors led by Dexter Township supervisor Pat Kelly – and the Saline Area Sustainability Circle, which also meets monthly.

Representatives from Ann Arbor Township, Salem Township, Saline and Ypsilanti attended the working session. However, no one came from local governments of the county’s largest population centers – Ann Arbor, Pittsfield Township or Ypsilanti Township – though those areas are also represented by county commissioners. Several people at the meeting expressed the hope that similar sessions would be held in the future, with the additional hope that more local officials would get involved. [Full Story]

At the Ann Arbor city council’s March 7, 2011 meeting, a visitor from the east – Ypsilanti mayor Paul Schreiber – spoke during a public hearing, calling Washtenaw Avenue a “lifeline” between Ann Arbor and Ypsilanti. The road cuts through four jurisdictions: Ann Arbor, Ypsilanti, Ypsilanti Township and Pittsfield Township. The four local governmental units have been collaborating over the last two years to find ways to improve how the Washtenaw corridor functions – in terms of traffic flow, and future business/residential development.

That’s what the public hearing was about. The Ann Arbor city council is considering whether to work with the other three communities to establish a corridor improvement authority (CIA) along Washtenaw Avenue. Schreiber was at Ann Arbor’s meeting to encourage the council to consider forming a CIA, thus joining with his city and the two other municipalities along Washtenaw. The council took no action on March 7 – by state statute, they cannot take the step to establish a CIA until 60 days after the public hearing.

A corridor improvement authority is a tax-increment finance district, similar to a downtown development authority – but specifically designed for commercial corridors instead of downtown areas. [.pdf map of proposed Washtenaw Avenue CIA district ] At the March 7 public hearing on establishing a Washtenaw Avenue CIA, Schreiber was one of only two people to speak.

But five days earlier, on March 2, around 20 people attended a presentation by city of Ann Arbor planners at Cobblestone Farm. And they were joined late in the meeting by Stephen Rapundalo, who represents Ward 2 on the Ann Arbor city council. Washtenaw Avenue is a boundary between Ward 2 on the north and Ward 3 on the south. Some of those 20 residents aired their criticisms as well as support of the CIA proposal. In addition to some concerns about the administration of the authority, attendees expressed disagreement with each other about the kinds of solutions the corridor needs.

Some agreed with the conclusions of a joint technical committee that’s been working on the issue: The corridor would benefit from added transit infrastructure and greater accessibility to non-motorized transportation, as well as increased residential density. Others saw that stretch of Washtenaw Avenue as needing mainly additional lanes in the roadway to improve traffic flow.

On the administrative side, city planner Jeff Kahan explained that the possibility of establishing a CIA along Washtenaw Avenue would be greatly helped by a revision to the relatively new state statute that allows such CIAs to be created – a revision that would explicitly articulate that the four jurisdictions could form a single authority. As the statute is currently written, four separate authorities would need to be formed, and then operated under some kind of inter-governmental agreement.

So where did this idea come from that four separate units of government might collaborate on creating a corridor improvement authority for Washtenaw Avenue? It pre-dates by at least two years Gov. Rick Snyder’s recent call for greater collaboration among government entities. But Snyder was at least indirectly involved in providing some impetus behind the effort. [Full Story]

Editor’s note: On Jan. 31, the city council will begin a series of workshops on next year’s budget. The most recent status update from the city’s CFO, Tom Crawford, is that the city faces a $2.4 million shortfall if it does not reduce expenses. That figure assumes: (1) The city will receive around $2 million in parking revenue from the Ann Arbor Downtown Development Authority; (2) shared sales tax revenue from the state will continue at the same levels as last year; and (3) unresolved labor contracts will settle in a way that results in no increases to the wage structure, plus additional reductions equivalent to the cost savings the city would see if all employees were on the new health care plan.

The council has already convened two retreats on the budget – this report is a summary of those retreats.

Late last year, on Dec. 4, 2010, the Ann Arbor city council held the first of two budget retreats for the next year’s budget adoption process. The current 2011 fiscal year ends on June 30, 2011, and the council will need to finalize its FY 2012 budget in May. The council typically begins contemplating the next fiscal year’s budget at a retreat near the end of the calendar year.

Two days after the first retreat, at the Dec. 6 regular city council meeting, city administrator Roger Fraser and councilmembers recapped the event, with Stephen Rapundalo (Ward 2) describing it as the best retreat discussion on the budget since he’s been on the council. First elected to the council in 2005, Rapundalo has five previous budget seasons to compare against.

The December retreat agenda reflected two main items: (1) general economic conditions; and (2) a sustainable service delivery model. The grim condition of the state’s economy was a point that was also driven home by Kirk Profit – director of Governmental Consultant Services, the city’s lobbyist in Lansing – in a presentation to the council at their Dec. 6 regular meeting.

The second retreat, on Jan. 8, followed up with a focus on services. To prepare for the retreat, councilmembers had ranked various city services by priority.

At both retreats, councilmembers and staff took the opportunity to communicate a message to city labor unions, some of whom Rapundalo characterized as not yet having seen fit to “recognize economic reality.”

And as chair of the council’s labor committee, Rapundalo has said he’ll give updates at the council’s regular meetings on the status of labor negotiations. He started the updates at the council’s Jan. 20 meeting. The implicit message communicated by the first update: Ann Arbor’s labor unions aren’t making the kind of concessions they should reasonably make, given economic conditions.

This report features highlights of the discussion from both retreats – including issues like the city’s approach to fire and police protection, solid waste and composting, as well as possible replacement of the general fund operating millage with a city income tax.

At both retreats, city administrator Roger Fraser and key city staff did their best to frame the council’s conversation not as a question of what services to cut. Instead, they tried to get councilmembers to consider which services might be delivered in a different way. The sustainability of the service delivery model depends on how the city delivers those services to residents – ranging from employment of full-time city workers, outsourcing the work, or by not offering the service at all.

To frame the context of these comparatively brief retreat highlights, we first offer a look back to 1936, when the city delivered a sidewalk snowplowing service to its residents. How? Partly by hiring in teams of horses to do the job. [Full Story]