Crawford, Tom From: Sent: To: Subject: Greden, Leigh Saturday, March 07, 2009 2:00 PM Pollay, Susan; 'Jennifer Santi Hall'; 'Roger Hewitt'; 'gunnl@comcast.net'; 'Joan Lowenstein' Minimum reserve policy I understand there has been some discussion at the DDA that the City does not have a minimum reserve policy similar to the one Tom Crawford has been recommending for the DDA. In fact, the City DOES have a minimum reserve policy, and has had such a policy -- in writing - for years. The policy has been printed in the City's Budget for years, and reads as follows: The City shall "maintain an undesignated General Fund balance with a minimum range of 8% to 12%; provided that when necessary use of these funds occurs, subsequent budgets will be planned for additions to fund balance to maintain this standard over a rolling five-year average." Tom Crawford has repeatedly urged the City to exceed this policy by maintaining an undesignated General Fund reserve of 15%. Consistent with Tom's recommendations, the City has exceeded our policy by maintaining an undesignated General Fund reserve of 15-20%. The existence of this policy and our success in exceeding the policy is one of the reasons that TWO ratings agencies upgraded the City's bond ratings in late 2008. These higher bond ratings result in lower interest rates for bonds issued for City projects -- including DDA projects. This is the background for Tom Crawford's request that the DDA adopt a similar policy requiring a fund balance of 15%. i Heatley, Alison From: Susan Pollay [SPollay@a2dda.org] Sent: Wednesday, February 25, 2009 5:47 PM To: adrian iraola; Heatley, Alison Cc: Warsinski, Douglas; Slotten, Cresson; Pirooz, Homayoon; Robert J. Wanty; Chamberlain, Kathleen; Hupy, Craig; MOrtlieb@carlwalker.com Subject: RE: DDA - South Fifth Ave. Underground Garage Hi all. Regarding what may or may not go on top of the parking structure, I thought it would be useful to remind us that City Council hasn't authorized anything beyond a surface parking lot and they let the DDA know that they don't anticipate making a decision about what may go on top (e.g. a park or a building, etc.) any time soon. Thus it is quite possible that the added development potential the DDA is building into the parking structure may not be used for decades - if at all (e.g. Ann Ashley & Liberty Square were engineered to be expanded and 25+ years later this has not yet happened.) Hope this is useful content to your review. Best wishes. Susan -----Original Message— From: adrian iraola [mailto:ai@wengco.com] Sent: Wednesday, February 25, 2009 2:46 PM To: Heatley, Alison Cc: Warsinski, Douglas; Slotten, Cresson; HPirooz@a2gov.org; Susan Pollay; Robert J. Wanty; Chamberlain, Kathleen; Hupy, Craig; MOrtlieb@carlwalker.com Subject: RE: DDA - South Fifth Ave. Underground Garage Hello Alison, Four (4) sets of this e-mail's attachments are being delivered to City Hall this afternoon. They are; a letter of transmittal; schematic water main plan; and Plumbing Services Load Estimates for a four (4), ten story, and a 20 story building. We have made conservative, yet realistic, assumptions regarding the potential development at the site. The attached letter of transmittal describes schematically changes to water mains in the vicinity of the proposed underground garage. Please let me know at your earliest convenience when we can meet to discuss this project. Thank you in advance for your review. Adrian -----Original Message----- From: Heatley, Alison [mailto:AHeatley@a2gov.org] Sent: Friday, February 20, 2009 3:27 PM To: adrian iraola; Chamberlain, Kathleen; Hupy, Craig; MOrtlieb@carlwalker.com; Robert J. Wanty; Pollay, Susan Cc: Warsinski, Douglas; Slotten, Cresson Subject: RE: DDA - South Fifth Ave. Underground Garage Adrian, please provide answers to our clarification questions and a plan revision at your earliest opportunity. We can then proceed with schedule a meeting as needed. -----Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Friday, February 20, 2009 4:22 PM To: Heatley, Alison; Chamberlain, Kathleen; Hupy, Craig; MOrtlieb@carlwalker.com; Robert J. Wanty; Pollay, Susan i Cc: Warsinski, Douglas; Slotten, Cresson; Pirooz, Homayoon Subject: RE: DDA - South Fifth Ave. Underground Garage Hello, Our engineers will be available to present water main and FDC information on Thursday afternoon February 26th, all day Friday the 27th , or anytime Monday, March the 2nd. Please let me know if any of those times work for you to meet at the DDA offices, if not, please let me know what dates you are available. Thank you ! Adrian -----Original Message— From: Heatley, Alison [mailto:AHeatley@a2gov.org] Sent: Friday, February 20, 2009 2:45 PM To: adrian iraola; Chamberlain, Kathleen Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com Subject: RE: DDA - South Fifth Ave. Underground Garage I am not aware of a meeting next week either. -----Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Friday, February 20, 2009 3:42 PM To: Chamberlain, Kathleen; Heatley, Alison Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com Subject: RE: DDA - South Fifth Ave. Underground Garage Hello Kathleen, Please be assured that we too, are mindful of the Fire Department concerns which an expansion would bring. Our intent is to provide fire protection and coverage for the garage as required, but there will be limits as to what the DDA can construct in anticipation of a building that may never be a built on top of the parking garage. Your email mentions a meeting next week. We have not heard about it yet, but are most interested in attending. We hope that with your help we can find a way to build with flexibility for the next project, without building its infrastructure. Your assistance is very much appreciated. Adrian —Original Message— From: Chamberlain, Kathleen [mailto:KChamberlain@a2gov.org] Sent: Friday, February 20, 2009 9:57 AM To: adrian iraola; Heatley, Alison Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com Subject: RE: DDA - South Fifth Ave. Underground Garage Thank you, Alison, for your clarification, since the "vision" that was presented to us was that of above ground expansion to the site being a desireable future addition to this location. On behalf of Fire concerns, with this expansion in mind, we need to be confident that we don't approve something today that would logistically or financially restrict or prohibit a future vision for positive development in this area, while maintaining appropriate life and property protection. I look forward to meeting with everyone next week. In the meantime, if anyone has concerns that I should be aware 2 of, please send them via email. I will be at a seminar M-W but will be receiving emails regularly. Kathleen Chamberlain, Fire Marshal Ann Arbor Fire Department (734) 794-6962 Office (734) 368-2252 Cell -----Original Message..... From: adrian iraola [mailto:ai@wengco.com] Sent: Thursday, February 19, 2009 4:15 PM To: Heatley, Alison Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com; Chamberlain, Kathleen Subject: RE: DDA - South Fifth Ave. Underground Garage Alison, I will have to consult with our engineers evaluate the options and thus better answer your questions. I can anticipate that the plans will make reasonable provisions for construction of fire suppression. But there will be limits as you mentioned. Thank you for the clarification. Adrian -----Original Message— From: Heatley, Alison [mailto:AHeatley@a2gov.org] Sent: Thursday, February 19, 2009 2:56 PM To: adrian iraola Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com; Chamberlain, Kathleen Subject: RE: DDA - South Fifth Ave. Underground Garage Adrian, my questions retain to the future envisioned building to be constructed on top of the proposed parking structure. Since the parking structure design must accommodate a future building, we need to know what the design is for - a three story building, a ten story building, etc. The FDC question also pertains to the new building. Fire services and the supporting hydrant cannot both be located off of the same dead-end main, for example. So perhaps the FDC locations are limited based on your proposal. .....Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Thursday, February 19, 2009 3:49 PM To: Heatley, Alison Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com; Pirooz, Homayoon; Chamberlain, Kathleen Subject: RE: DDA - South Fifth Ave. Underground Garage Hello Alison, Thank you for getting back to us and for the feedback provided, it is very helpful. I initially read your questions as applicable to approved site plan for the Underground Parking Garage and Street Improvements. Then, I re-read them as if you were making reference to a "future building on top of the garage". I am not certain if you meant one or the other, so I tried to answer both ways. The current design of the underground garage is planned with structural provisions for vertical growth, should there ever be a proposal for a new building 3 Subject: RE: South Fifth Ave. Underground Garage. Hello Kathleen and Alison, Please let me know, at your earliest opportunity, when we can meet and discuss the issues you are making reference to. It will also be helpful if we determine who will be making the decision as to what will be acceptable to the City, then have all the parties involved at the meeting. Thank you in advance for your help with this project. Adrian Iraola, Project Manager ai@wengco.com Washtenaw Engineering Co., P.O. Box 1128 3250 W. Liberty Rd., Ann Arbor, Ml, 48106 Phone 734-761-8800 Fax 734-761-9530 Cellular 734-649-0415 .....Original Message----- From: Chamberlain, Kathleen [mailto:KChamberlain@a2gov.org] Sent: Wednesday, February 04, 2009 11:03 AM To: adrian iraola Cc: Hupy, Craig; Heatley, Alison; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty Subject: RE: South Fifth Ave. Underground Garage. Adrian, Craig, Cresson, Alison, and I had an opportunity to meet this morning regarding this project. There are some issues that we need to look into and clarify. Alison will coordinate the information and schedule a meeting with you. Thank you! Kathleen Chamberlain, Fire Marshal Ann Arbor Fire Department 111 N. Fifth Ave. Ann Arbor, Michigan 48104 (734) 794-6962 .....Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Tuesday, February 03, 2009 6:03 PM To: Chamberlain, Kathleen Cc: Hupy, Craig; Heatley, Alison; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty Subject: RE: South Fifth Ave. Underground Garage. Hello Kathleen, We wish to do what you will determine to be best acceptable solution. We would like to meet with you at your earliest opportunity. The proposed water main plan recently submitted to Craig Hupy will have to be amended to accommodate the hydrant(s) installation. Thank you for your email. Although it is disappointing to hear that we need to revisit this issue, we look forward to meeting and working with you to resolve this matter. Craig, We will really appreciate if you can join us at this meeting, once a date and time are determined. Regards Adrian Iraola, Project Manager Original Message----- 5 there. What we know now is that there are no current plans for anything to be built on top of the garage. Nobody knows yet what, if anything, will if ever be built there, nor do we know how many floors will such building have. Any FDCs for such building will have to be designed, approved and built when such building is approved by the City. If your questions refer to the "future building on top of the garage", the statements above apply. If on the other hand you are referring to the approved underground garage site plan, my answers are below : -What is envisioned for the building footprint on the site, as well as potential number of floors? A.- Three (3) stories underground below Fifth Ave. and four (4) stories under the current parking lot, except for the panhandle easterly of "Library Lane", which will have three (3) stories. -Where will the new building take its water services from (both domestic and fire suppression)? A.- The Underground Garage will take its water services from the proposed 12" Water Main, which will be extended southerly from Liberty St. to the northern boundary of the parking garage. If there is ever a building there, the same 12" water main could be the source for water services. But we don't know this for a fact. The best source for water service will have to be determined during the site plan approval of the new building. -Will the new building's FDC location be limited based on your design? A.- No. As further clarification, the underground parking garage will have dry stand-pipes al each and every level. We will, if required by the FD, provide FDCs at Fifth Ave.and at Division, and all the floors will have fire sprinklers. Again, thank you for your feedback and we look forward to meeting with you soon. Adrian -----Original Message----- From: Heatley, Alison [mailto:AHeatley@a2gov.org] Sent: Thursday, February 19, 2009 11:17 AM To: adrian iraola; Chamberlain, Kathleen Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty Subject: RE: DDA - South Fifth Ave. Underground Garage Adrian, we have a few questions for you in order for us to finalize our feedback. What is envisioned for the building footprint on the site, as well as potential number of floors? Where will the new building take its water services from (both domestic and fire suppression)? Will the new building's FDC location be limited based on your design? Additional feedback: The water main in S. Division shall be 12" for the entire block (E. Liberty to E. William). Hydrants located on the existing 6" shall be relocated to the new 12" main. Hydrants not meeting current spec shall be replaced with new hydrants. Valves shall be placed to provide hydrant separation as necessary. Water main located in within a substandard easement shall be encased. -----Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Thursday, February 05, 2009 9:09 AM To: Chamberlain, Kathleen; Heatley, Alison Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty 4 From: Chamberlain, Kathleen [mailto:KChamberlain@a2gov.org] Sent: Tuesday, February 03, 2009 2:51 PM To: adrian iraola Cc: Hupy, Craig; Heatley, Alison; Warsinski, Douglas; Slotten, Cresson Subject: RE: South Fifth Ave. Underground Garage. Adrian, Thank you for your communication and correspondence. There is no question which requirement takes precedence. You will be expected to meet the 250 foot hydrant radius requirement. Any requested deviation from this would have to be submitted to the Fire Marshal and City Engineering for review and assessment. You would be expected to provide an equal or better solution. The Ann Arbor Fire Department is bound to uphold the adopted fire code, IFC 2003 , and the City of Ann Arbor Standard Specifications. When there is a difference between the two, we make a determination to enforce the item that provides the highest degree of protection to life and property. In the particular instance of hydrant radii, the Standards also take into account Ann Arbor's unique City Service provisions in maintaining this safety priority, something that is not a practicality for the IFC to tailor to each individual entity when they write their codes. In speaking with inspector Warsinski today, he recalled that you informed him that Planning said the additional hydrants were not needed and that he explained to you that he would have to check with the Fire Marshal regarding the radii determination. I cannot explain the delay in doing so, but will request the inspectors to address issues in a timely manner. I regret that there was some uncertainty regarding which requirement to enforce that may have created some confusion and delay to your office. As I explained on the phone this morning, the inspectors have only begun to review projects and are not familiar with all the issues that may arise during the process. I apologize on behalf of the Fire Prevention Division. If you have any further questions or concerns, do not hesitate to call me. Kathleen Chamberlain, Fire Marshal -----Original Message— From: adrian iraola [mailto:ai@wengco.com] Sent: Tuesday, February 03, 2009 8:56 AM To: Chamberlain, Kathleen Subject: FW: South Fifth Ave. Underground Garage. Per your request Adrian Iraola, Project Manager -----Original Message----- From: Warsinski, Douglas [mailto:DWarsinski@a2gov.org] Sent: Monday, December 15, 2008 6:53 AM To: adrian iraola; Pollay, Susan Cc: Robert J. Wanty; MOrtlieb@carlwalker.com Subject: RE: South Fifth Ave. Underground Garage. Adrian, Let me clarify. The proposed hydrant location meets the requirements of the International Fire Code, 2003 edition but does not meet the radii of the City of Ann Arbor Standards and Specifications. I do not make the choice of which takes precedence but I will research that particular question and get back with you on it. 6 Douglas Warsinski Fire Inspector City of Ann Arbor Fire Department 111 N. Fifth Ave. Ann Arbor, Michigan 48104 PH (734) 794-6961 ext. 49608 Fax (734) 994-8814 email: dwarsinski@a2gov.org -----Original Message— From: adrian iraola [mailto:ai@wengco.com] Sent: Friday, December 12, 2008 9:29 AM To: Pollay, Susan Cc: Robert J. Wanty; Warsinski, Douglas; MOrtlieb@carlwalker.com Subject: South Fifth Ave. Underground Garage. Good Morning, We are pleased to tell you that met yesterday with Fire Inspector Doug Warsinski of the City of Ann Arbor Fire Dept. We met to discuss fire hydrant coverage for the proposed South Fifth Ave. Underground Parking Garage. The purpose of the meeting was to seek his interpretation of a "gap" in fire hydrant coverage for the foot print of the proposed garage, and potential future buildings in this location, north of Library Lane. Bob Wanty and I explained the project, the garage functional circulation and the possible location of a fire hydrant, which would close the "gap" in the 250" radii coverage, as identified by the City's Project Management. Inspector Warsinski's interpretation of the Fire Code is that this additional fire hydrant along Library Lane is not needed. He will confirm this and will send us an email with copy to Craig Hupy at the City. We can anticipate a formal response from the Fire Department by mid January confirming deletion of this hydrant. Other points we discussed for informational purposes only were; the service alley not needing fire truck access, as Fifth Ave. meets this requirement. We also discussed the underground floors of the garage being fire sprinkled, location of fire pump, and potential benefit for installation of a capped riser for future buildings. We also discussed the proposed new 12" Water Main along Division St. from William to Liberty. Regards Adrian Iraola, Project Manager No virus found in this incoming message. Checked by AVG. Version: 7.5.552 / Virus Database: 270.11.1/1962 - Release Date: 2/20/2009 7:26 AM No virus found in this outgoing message. Checked by AVG. Version: 7.5.557 / Virus Database: 270.11.3/1971 - Release Date: 2/25/2009 6:40 AM 7 Heatley, Alison From: Sent: To: Cc: Subject: Susan Pollay [SPollay@a2dda.org] Friday, March 13, 2009 1:54 PM Heatley, Alison; Hupy, Craig Warsinski, Douglas; Slotten, Cresson; Robert J. Wanty; Chamberlain, Kathleen; MOrtlieb@carlwalker.com; ai@wengco.com RE: DDA - South Fifth Ave. Underground Garage Importance: High Hi Allison. I'm emailing with concerns that we have not yet heard anything from you on the plans that were submitted to the City two weeks ago relating to the fire suppression system for the parking structure. We need to get this resolved. In hopes of moving this forward, I'm proposing that we meet to talk about the details. As we are not on the City system, I am unable to check availabilities, but hope you will let me know which dates will work for you: Monday, March 16 anytime in the afternoon Tuesday, March 17 8am-10:30am, 1-3pm Wednesday, March 18 10am-12noon, 1-3pm I look forward to hearing back from you soon. Thank you. Susan -----Original Message— From: Susan Pollay Sent: Wednesday, March 11, 2009 11:36 AM To: Heatley, Alison; Homayoon Pirooz (hpirooz@a2gov.org) Cc: Warsinski, Douglas; Slotten, Cresson; Robert J. Wanty; Chamberlain, Kathleen; Hupy, Craig; MOrtlieb@carlwalker.com; Adrian Iraola (ai@wengco.com) Subject: RE: DDA - South Fifth Ave. Underground Garage Hi. It would be very helpful to schedule a meeting for later this week/early next week to discuss this. We're hearing from our DDA Board a strong interest in getting out to bid/getting under construction and we need to iron out the issues relating to the parking structure fire protection to accomplish this. I'm happy to host the meeting here at the DDA. Many thanks. Susan -----Original Message— From: adrian iraola [mailto:ai@wengco.com] Sent: Wednesday, March 11, 2009 7:51 AM To: adrian iraola; Heatley, Alison Cc: Warsinski, Douglas; Slotten, Cresson; HPirooz@a2gov.org; Susan Pollay; Robert J. Wanty; Chamberlain, Kathleen; Hupy, Craig; MOrtlieb@carlwalker.com Subject: RE: DDA - South Fifth Ave. Underground Garage Good Morning Alison, Can you please give us un update on the review of the plans ? i Adrian -----Original Message— From: adrian iraola Sent: Wednesday, February 25, 2009 1:46 PM To: 'Heatley, Alison' Cc: Warsinski, Douglas; Slotten, Cresson; 'HPirooz@a2gov.org'; Pollay, Susan; Robert J. Wanty; Chamberlain, Kathleen; Hupy, Craig; MOrtlieb@carlwalker.com Subject: RE: DDA - South Fifth Ave. Underground Garage Hello Alison, Four (4) sets of this e-mail's attachments are being delivered to City Hall this afternoon. They are; a letter of transmittal; schematic water main plan; and Plumbing Services Load Estimates for a four (4), ten story, and a 20 story building. We have made conservative, yet realistic, assumptions regarding the potential development at the site. The attached letter of transmittal describes schematically changes to water mains in the vicinity of the proposed underground garage. Please let me know at your earliest convenience when we can meet to discuss this project. Thank you in advance for your review. Adrian .....Original Message----- From: Heatley, Alison [mailto:AHeatley@a2gov.org] Sent: Friday, February 20, 2009 3:27 PM To: adrian iraola; Chamberlain, Kathleen; Hupy, Craig; MOrtlieb@carlwalker.com; RobertJ. Wanty; Pollay, Susan Cc: Warsinski, Douglas; Slotten, Cresson Subject: RE: DDA - South Fifth Ave. Underground Garage Adrian, please provide answers to our clarification questions and a plan revision at your earliest opportunity. We can then proceed with schedule a meeting as needed. .....Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Friday, February 20, 2009 4:22 PM To: Heatley, Alison; Chamberlain, Kathleen; Hupy, Craig; MOrtlieb@carlwalker.com; Robert J. Wanty; Pollay, Susan Cc: Warsinski, Douglas; Slotten, Cresson; Pirooz, Homayoon Subject: RE: DDA - South Fifth Ave. Underground Garage Hello, Our engineers will be available to present water main and FDC information on Thursday afternoon February 26th, all day Friday the 27th , or anytime Monday, March the 2nd. Please let me know if any of those times work for you to meet at the DDA offices, if not, please let me know what dates you are available. 2 Thank you ! Adrian -----Original Message----- From: Heatley, Alison [mailto:AHeatley@a2gov.org] Sent: Friday, February 20, 2009 2:45 PM To: adrian iraola; Chamberlain, Kathleen Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com Subject: RE: DDA - South Fifth Ave. Underground Garage I am not aware of a meeting next week either. —Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Friday, February 20, 2009 3:42 PM To: Chamberlain, Kathleen; Heatley, Alison Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com Subject: RE: DDA - South Fifth Ave. Underground Garage Hello Kathleen, Please be assured that we too, are mindful of the Fire Department concerns which an expansion would bring. Our intent is to provide fire protection and coverage for the garage as required, but there will be limits as to what the DDA can construct in anticipation of a building that may never be a built on top of the parking garage. Your email mentions a meeting next week. We have not heard about it yet, but are most interested in attending. We hope that with your help we can find a way to build with flexibility for the next project, without building its infrastructure. Your assistance is very much appreciated. Adrian -----Original Message----- From: Chamberlain, Kathleen [mailto:KChamberlain@a2gov.org] Sent: Friday, February 20, 2009 9:57 AM To: adrian iraola; Heatley, Alison Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com Subject: RE: DDA - South Fifth Ave. Underground Garage Thank you, Alison, for your clarification, since the "vision" that was presented to us was that of above ground expansion to the site being a desireable future addition to this location. On behalf of Fire concerns, with this expansion in mind, we need to be confident that we don't approve something today that would logistically or financially restrict or prohibit a future vision for positive development in this area, while maintaining appropriate life and property protection. 3 I look forward to meeting with everyone next week. In the meantime, if anyone has concerns that I should be aware of, please send them via email. I will be at a seminar M-W but will be receiving emails regularly. Kathleen Chamberlain, Fire Marshal Ann Arbor Fire Department (734) 794-6962 Office (734) 368-2252 Cell -----Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Thursday, February 19, 2009 4:15 PM To: Heatley, Alison Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com; Chamberlain, Kathleen Subject: RE: DDA - South Fifth Ave. Underground Garage Alison, I will have to consult with our engineers evaluate the options and thus better answer your questions. I can anticipate that the plans will make reasonable provisions for construction of fire suppression. But there will be limits as you mentioned. Thank you for the clarification. Adrian -----Original Message----- From: Heatley, Alison [mailto:AHeatley@a2gov.org] Sent: Thursday, February 19, 2009 2:56 PM To: adrian iraola Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com; Chamberlain, Kathleen Subject: RE: DDA - South Fifth Ave. Underground Garage Adrian, my questions retain to the future envisioned building to be constructed on top of the proposed parking structure. Since the parking structure design must accommodate a future building, we need to know what the design is for - a three story building, a ten story building, etc. The FDC question also pertains to the new building. Fire services and the supporting hydrant cannot both be located off of the same dead-end main, for example. So perhaps the FDC locations are limited based on your proposal. -----Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Thursday, February 19, 2009 3:49 PM To: Heatley, Alison Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty; MOrtlieb@carlwalker.com; Pirooz, Homayoon; Chamberlain, Kathleen Subject: RE: DDA - South Fifth Ave. Underground Garage 4 Hello Alison, Thank you for getting back to us and for the feedback provided, it is very helpful. I initially read your questions as applicable to approved site plan for the Underground Parking Garage and Street Improvements. Then, I re-read them as if you were making reference to a "future building on top of the garage". I am not certain if you meant one or the other, so I tried to answer both ways. The current design of the underground garage is planned with structural provisions for vertical growth, should there ever be a proposal for a new building there. What we know now is that there are no current plans for anything to be built on top of the garage. Nobody knows yet what, if anything, will if ever be built there, nor do we know how many floors will such building have. Any FDCs for such building will have to be designed, approved and built when such building is approved by the City. If your questions refer to the "future building on top of the garage", the statements above apply. If on the other hand you are referring to the approved underground garage site plan, my answers are below : -What is envisioned for the building footprint on the site, as well as potential number of floors? A.- Three (3) stories underground below Fifth Ave. and four (4) stories under the current parking lot, except for the panhandle easterly of "Library Lane", which will have three (3) stories. -Where will the new building take its water services from (both domestic and fire suppression)? A.- The Underground Garage will take its water services from the proposed 12" Water Main, which will be extended southerly from Liberty St. to the northern boundary of the parking garage. If there is ever a building there, the same 12" water main could be the source for water services. But we don't know this for a fact. The best source for water service will have to be determined during the site plan approval of the new building. -Will the new building's FDC location be limited based on your design? A.- No. As further clarification, the underground parking garage will have dry stand-pipes al each and every level. We will, if required by the FD, provide FDCs at Fifth Ave.and at Division, and all the floors will have fire sprinklers. Again, thank you for your feedback and we look forward to meeting with you soon. Adrian —Original Message— From: Heatley, Alison [mailto:AHeatley@a2gov.org] Sent: Thursday, February 19, 2009 11:17 AM To: adrian iraola; Chamberlain, Kathleen Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty Subject: RE: DDA - South Fifth Ave. Underground Garage 5 Adrian, we have a few questions for you in order for us to finalize our feedback. What is envisioned for the building footprint on the site, as well as potential number of floors? Where will the new building take its water services from (both domestic and fire suppression)? Will the new building's FDC location be limited based on your design? Additional feedback: The water main in S. Division shall be 12" for the entire block (E. Liberty to E. William). Hydrants located on the existing 6" shall be relocated to the new 12" main. Hydrants not meeting current spec shall be replaced with new hydrants. Valves shall be placed to provide hydrant separation as necessary. Water main located in within a substandard easement shall be encased. -----Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Thursday, February 05, 2009 9:09 AM To: Chamberlain, Kathleen; Heatley, Alison Cc: Hupy, Craig; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty Subject: RE: South Fifth Ave. Underground Garage. Hello Kathleen and Alison, Please let me know, at your earliest opportunity, when we can meet and discuss the issues you are making reference to. It will also be helpful if we determine who will be making the decision as to what will be acceptable to the City, then have all the parties involved at the meeting. Thank you in advance for your help with this project. Adrian Iraola, Project Manager ai@wengco.com Washtenaw Engineering Co., P.O. Box 1128 3250 W. Liberty Rd., Ann Arbor, Ml, 48106 Phone 734-761-8800 Fax 734-761-9530 Cellular 734-649-0415 -----Original Message----- From: Chamberlain, Kathleen [mailto:KChamberlain@a2gov.org] Sent: Wednesday, February 04, 2009 11:03 AM To: adrian iraola Cc: Hupy, Craig; Heatley, Alison; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty Subject: RE: South Fifth Ave. Underground Garage. Adrian, Craig, Cresson, Alison, and I had an opportunity to meet this morning regarding this project. 6 There are some issues that we need to look into and clarify. Alison will coordinate the information and schedule a meeting with you. Thank you! Kathleen Chamberlain, Fire Marshal Ann Arbor Fire Department 111 N. Fifth Ave. Ann Arbor, Michigan 48104 (734) 794-6962 -----Original Message..... From: adrian iraola [mailto:ai@wengco.com] Sent: Tuesday, February 03, 2009 6:03 PM To: Chamberlain, Kathleen Cc: Hupy, Craig; Heatley, Alison; Warsinski, Douglas; Slotten, Cresson; Pollay, Susan; Robert J. Wanty Subject: RE: South Fifth Ave. Underground Garage. Hello Kathleen, We wish to do what you will determine to be best acceptable solution. We would like to meet with you at your earliest opportunity. The proposed water main plan recently submitted to Craig Hupy will have to be amended to accommodate the hydrant(s) installation. Thank you for your email. Although it is disappointing to hear that we need to revisit this issue, we look forward to meeting and working with you to resolve this matter. Craig, We will really appreciate if you can join us at this meeting, once a date and time are determined. Regards Adrian Iraola, Project Manager —Original Message— From: Chamberlain, Kathleen [mailto:KChamberlain@a2gov.org] Sent: Tuesday, February 03, 2009 2:51 PM To: adrian iraola Cc: Hupy, Craig; Heatley, Alison; Warsinski, Douglas; Slotten, Cresson Subject: RE: South Fifth Ave. Underground Garage. Adrian, Thank you for your communication and correspondence. There is no question which requirement takes precedence. You will be expected to meet the 250 foot hydrant radius requirement. Any requested deviation from this would have to be submitted to the Fire Marshal and City Engineering for review and assessment. You would be expected to provide an equal or better solution. The Ann Arbor Fire Department is bound to uphold the adopted fire code, IFC 2003 , and the City of Ann Arbor Standard Specifications. When there is a difference between the two, we make a determination to enforce the item that provides the highest degree of protection to life and property. In the particular instance of hydrant radii, the Standards 7 also take into account Ann Arbor's unique City Service provisions in maintaining this safety priority, something that is not a practicality for the IFC to tailor to each individual entity when they write their codes. In speaking with Inspector Warsinski today, he recalled that you informed him that Planning said the additional hydrants were not needed and that he explained to you that he would have to check with the Fire Marshal regarding the radii determination. I cannot explain the delay in doing so, but will request the inspectors to address issues in a timely manner. I regret that there was some uncertainty regarding which requirement to enforce that may have created some confusion and delay to your office. As I explained on the phone this morning, the inspectors have only begun to review projects and are not familiar with all the issues that may arise during the process. I apologize on behalf of the Fire Prevention Division. If you have any further questions or concerns, do not hesitate to call me. Kathleen Chamberlain, Fire Marshal -----Original Message— From: adrian iraola [mailto:ai@wengco.com] Sent: Tuesday, February 03, 2009 8:56 AM To: Chamberlain, Kathleen Subject: FW: South Fifth Ave. Underground Garage. Per your request Adrian Iraola, Project Manager -----Original Message----- From: Warsinski, Douglas [mailto:DWarsinski@a2gov.org] Sent: Monday, December 15, 2008 6:53 AM To: adrian iraola; Pollay, Susan Cc: Robert J. Wanty; MOrtlieb@carlwalker.com Subject: RE: South Fifth Ave. Underground Garage. Adrian, Let me clarify. The proposed hydrant location meets the requirements of the International Fire Code, 2003 edition but does not meet the radii of the City of Ann Arbor Standards and Specifications. I do not make the choice of which takes precedence but I will research that particular question and get back with you on it. Douglas Warsinski Fire Inspector City of Ann Arbor Fire Department 111 N. Fifth Ave. Ann Arbor, Michigan 48104 PH (734) 794-6961 ext. 49608 Fax (734) 994-8814 8 email: dwarsinski@a2gov.org .....Original Message----- From: adrian iraola [mailto:ai@wengco.com] Sent: Friday, December 12, 2008 9:29 AM To: Pollay, Susan Cc: Robert J. Wanty; Warsinski, Douglas; MOrtlieb@carlwalker.com Subject: South Fifth Ave. Underground Garage. Good Morning, We are pleased to tell you that met yesterday with Fire Inspector Doug Warsinski of the City of Ann Arbor Fire Dept. We met to discuss fire hydrant coverage for the proposed South Fifth Ave. Underground Parking Garage. The purpose of the meeting was to seek his interpretation of a "gap" in fire hydrant coverage for the foot print of the proposed garage, and potential future buildings in this location, north of Library Lane. Bob Wanty and I explained the project, the garage functional circulation and the possible location of a fire hydrant, which would close the "gap" in the 250' radii coverage, as identified by the City's Project Management. Inspector Warsinski's interpretation of the Fire Code is that this additional fire hydrant along Library Lane is not needed. He will confirm this and will send us an email with copy to Craig Hupy at the City. We can anticipate a formal response from the Fire Department by mid January confirming deletion of this hydrant. Other points we discussed for informational purposes only were; the service alley not needing fire truck access, as Fifth Ave. meets this requirement. We also discussed the underground floors of the garage being fire sprinkled, location of fire pump, and potential benefit for installation of a capped riser for future buildings. We also discussed the proposed new 12" Water Main along Division St. from William to Liberty. Regards Adrian Iraola, Project Manager No virus found in this incoming message. Checked by AVG. Version: 7.5.552 / Virus Database: 270.11.1/1962 - Release Date: 2/20/2009 7:26 AM No virus found in this outgoing message. Checked by AVG. Version: 7.5.557 / Virus Database: 270.11.3/1971 - Release Date: 2/25/2009 6:40 AM No virus found in this outgoing message. Checked by AVG. Version: 7.5.557 / Virus Database: 270.11.9/1993 - Release Date: 9 3/10/2009 7:19 AM 10