University of Michigan president Mary Sue Coleman before the start of the May 19, 2011 regents meeting, which was held at the Fairlane Center on UM's Dearborn campus. (Photos by the writer.)

The issue was a resolution introduced at the start of Thursday’s meeting – an item not originally on the agenda – to support the rights of graduate student research assistants to decide whether to organize and be represented by a labor union. Before the vote, Coleman spoke out against the move, describing the relationship between graduate researchers and faculty as a special one that was fundamentally different than an employee-employer relationship. Changing the nature of that interaction could affect the university in significant ways, which she said caused her deep concern. The board’s two Republican regents – Andrew Richner and Andrea Fischer Newman – also objected to the resolution, both criticizing the fact that it had been introduced at the last minute without time for adequate discussion.

The resolution passed on a 6-2 vote, with Richner and Newman dissenting. It was notable in part because, with the exception of votes regarding tuition increases, nearly all votes by the board are unanimous, and in accord with the administration’s recommendations.

The meeting also included a variety of other action items, but none that spurred commentary by regents. They voted to increase room and board rates for 2011-12 by 3%, approved the schematic design for a $52 million expansion of Crisler Arena, and authorized the tenure or promotion of 169 faculty members on the Ann Arbor campus.

Regents also authorized creation of the Institute for Health Care Policy & Innovation, a new venture to be housed at renovated space in the North Campus Research Complex (NCRC) – a $13.7 million renovation project that regents also authorized at the meeting. Ora Hirsch Pescovitz, executive vice president for medical affairs, said the institute will be the largest co-located group of health care researchers anywhere in the world.

In other action related to the NCRC, regents approved agreements – among a collection of 17 conflict-of-interest disclosures – with six start-ups that will lease space in the former Pfizer site, as part of the university’s Venture Accelerator program.

And in another item added to the agenda during the meeting, regents voted to approve the hiring of Lisa Rudgers as UM’s new vice president for global communications and strategic initiatives, effective June 1 with a salary of $270,000.

The board also got an update from Sue Scarnecchia, UM’s vice president and general counsel, on the Compliance Resource Center – a new website that coordinates various compliance efforts at the university.

At the end of the meeting, philosophy professor Carl Cohen spoke during public commentary, passionately urging regents to intercede in the renovation of East Quad in order to prevent the Residential College from being pushed into smaller, inadequate space. The RC is a living-learning program that Cohen helped start in the 1960s, and that’s housed at East Quad. If regents did nothing, he said, “your Residential College will atrophy and fade away.”

Resolution of Support for GSRA Right to Organize

In a move that one regent called unprecedented, regents voted 6-2 to support the rights of graduate student research assistants to decide whether to organize and be represented by a labor union.

The resolution was introduced near the beginning of the meeting by Julia Darlow, the board’s chair. It states:

Consistent with the University of Michigan’s proud history of strong positive and mutually productive labor relations, the Board of Regents supports the rights of university Graduate Student Research Assistants, whom we recognize as employees, to determine for themselves whether they choose to organize.

UM president Mary Sue Coleman spoke against the resolution in a statement she read aloud prior to the vote. [.pdf file of Coleman's full statement]

Coleman told regents that she feels passionate about the issue personally, and is deeply concerned about it on an institutional level. She sees research assistants as students, not employees. This opinion has been formed from her past experience as a graduate student researcher, she said, as well as her work as a faculty researcher and mentor to graduate student researchers. If GSRAs choose to organize, it would fundamentally change the relationship between the GSRAs and faculty, she said. This relationship is key to recruiting both faculty and graduate students, she added.

Further, a student’s performance as a research assistant is indistinguishable from their progress as a graduate student, she said. They aren’t evaluated as employees – they’re measured in terms of their progress toward completing their degree.

Coleman noted that the funding for these positions is not a work-for-hire approach. Faculty raise funds to support the graduate student’s total education – including their apprenticeship in the lab or in other research-based academic settings, she said. “This has been an extraordinarily effective strategy for more than 60 years, and it is a model used by every major research institution in the country.”

It’s been a long-standing university policy that graduate student research assistants receive pay and benefit increases that are comparable to increases received by graduate student instructors (GSIs), Coleman said, so that GSRAs are not at a disadvantage. [GSIs are represented by the Graduate Employees Organization (GEO) union. The GEO has been lobbying for GSRAs to have the right to negotiate terms of their employment.]

Coleman concluded by saying the university has enjoyed excellent relationships with the unions that represent some of its employees, and she expected that positive working relationship would continue. If regents adopted this resolution, the administration would abide by the applicable election procedures and work to ensure that everyone who is eligible to vote can make a full and fair evaluation of the issue, she said.

Coleman said she appreciated the board’s concern for students as well as for UM’s academic quality. “We have worked through many vexing issues together, and although there is disagreement over this issue, I know we share an unwavering commitment to this great university.”

Resolution of Support for GSRAs: Regents Response

Regent Larry Deitch said he didn’t have an opinion about whether GSRAs should organize or not, but he was confident that they are employees, and as such they have collective bargaining rights. If they organize, that’s their choice, he said. It’s also the right of the university administration to reject any contract that doesn’t protect the qualities that Coleman had articulated, he said.

Regent Andrea Fischer Newman spoke against a resolution that recognized the rights of UM's graduate student research assistants to organize.

Regents Andrew Richner and Andrea Fischer Newman – the only Republicans on the board – both spoke out against the resolution. Both expressed dismay that they’d only received notice of the resolution shortly before the meeting.

Richner called the decision to act against the advice of the president unprecedented. He pressed Darlow to answer questions about who would define the group of GSRAs for the purpose of determining the bargaining unit. Darlow responded by saying that the term “graduate student research assistant” is defined in UM’s faculty handbook, and that there is already a process in place for determining how to define the bargaining unit. It’s premature to state who would be part of that, she said – that will be worked out later.

Richner asked whether Darlow would agree that the president can define that class of employees. Certainly not, Darlow responded. As Richner asked another question, Darlow said she didn’t feel it was appropriate to go into details about how this will be implemented. The board does not dictate the actions of the president, she said – they articulate policy.

Richner said it seemed then that Coleman would have some freedom to negotiate the makeup of the bargaining unit. Darlow said she’d already responded to that statement. Will the president, deans and others have the power to educate the campus about their views on this resolution and how it might impact the university? Richner asked. Darlow replied that everyone on the board was committed to the principle of academic freedom.

Richner then asked what Coleman was supposed to do with this policy. What if she determines that the law provides that graduate student research assistants aren’t employees? At this point, Darlow – clearly exasperated – told Richner that if he wanted to comment about the resolution, he should make a statement rather than try to use her as a vehicle to make his points.

Richner said there were a lot of questions about this resolution, and he didn’t feel they had a clear understanding of the issue. It’s one of the most important votes they’ve taken since he’s been on the board, he said, and he was disappointed that regents didn’t have the opportunity to discuss it – they’ve spent more time discussing issues of far less importance, he noted. He felt it would have a negative impact on the university’s reputation and on its ability to recruit faculty and students, and that there will be negative consequences to academic freedom.

Newman also objected to the resolution. She’d just seen it about 20 minutes before walking into the room, she said, though she understood that others on the board had known about it before then. She wished they’d had an opportunity to talk to people who would be impacted by this vote. She noted that she’d had experience working with unions both through her job and as a regent.[Newman is senior vice president-government affairs for Delta Airlines.] But the relationship between a GRSA and a faculty member is not an employee/employer relationship – it’s learning-centered, she said, and the university’s reputation hinges on that. They’ve worked hard to keep UM strong in the wake of competition, and this change would be harmful.

It was a rare occurrence when the majority of the board had such a fundamental disagreement with the administration, Newman said, adding that she found it deeply troubling. GSRAs should not be considered employees, she said, and she opposed the resolution.

A voice vote was taken without further discussion.

Outcome: By a 6-2 vote, regents approved the resolution, with regents Newman and Richner dissenting. Deitch left the meeting immediately following the vote.

Room & Board Rates for 2011-12

Regents were asked to increase residence hall rates at the Ann Arbor campus by 3% this fall. The rate increase for Northwood Community Apartments – housing primarily for graduate students and families on UM’s north campus in Ann Arbor – is 1% for the 2011-12 academic year. [.pdf of proposed rate increases]

Chart showing University of Michigan room & board rates for 2011-12. (Links to larger image)

Normally, the topic of room and board rates falls under the purview of the vice president of student affairs, Royster Harper. But Harper was out of the country, so provost Phil Hanlon made a few remarks before the regents’ vote. He noted that significant improvements to UM’s residence halls have been made over the past several years, with strong support from regents. Capital investments require a very careful balance between providing the best possible facilities for students, he said, while maintaining reasonable housing rates.

Hanlon said the rate increases reflect an anticipated increase of $2.6 million in expenses related to employee costs, food supplies and other items, but that the University Housing staff was able to reduce operating expenses in other areas by about $1.7 million for fiscal 2012, which begins July 1, 2011. He indicted that effort allowed the rate increases to be lower than they might otherwise be.

A staff memo accompanying the proposal indicates that the 3% increase for residence halls is divided into two components: 1% for increased operating costs; and 2% for residence hall renovations. Room and board costs for a single residence hall room would increase from $10,970 to $11,300. A double would increase from $9,192 to $9,468.

In April, Eastern Michigan University’s board of regents approved an aggregate 2.15% room and board increase, and a 3% increase for university apartments. A list of housing rate increases at peer institutions was provided as part of the regents meeting packet. At the top end is Duke University, with a 5.9% increase. A 5.1% increase is slated for Michigan State. Among other Big Ten universities, UM is at the low end of rate increases – only Purdue University has a lower rate increase, at 2%. However, UM’s room and board costs are among the highest in that group – only Northwestern and Purdue cost more. [.pdf file of comparison housing rates]

Regents had no comment on this item.

Outcome: The board unanimously approved increases in room and board rates for the Ann Arbor campus in 2011-12. They separately voted to approve a 2.9% increase for residence halls on UM’s Flint campus.

New Communications VP Appointed

In an item that wasn’t on the original agenda, regents approved the appointment of Lisa Rudgers as vice president for global communications and strategic initiatives. Her appointment takes effect June 1, with a salary of $270,000. She replaces UM’s previous vice president of communications, David Lampe, who stepped down from that job earlier this year. He now serves as executive director of research communication in the office of UM’s vice president for research.

Rudgers was the university’s vice president for communications from 2000-2007. She left the university to start her own consulting firm – Lisa Rudgers & Associates – where she worked for other institutions, including Eastern Michigan University. A 2007 article in The Ann Arbor News reports that EMU paid Rudgers $37,000 for media consulting services, providing advice on releasing a report and communicating with the media after a probe into the December 2006 death of EMU student Laura Dickinson.

In 2009, Rudgers returned to UM on a part-time basis as special counsel for communications in UM’s Law School.

In her new role, Rudgers’ responsibilities include developing the university’s communications strategy and overseeing the Freedom of Information office, Michigan marketing and design, public affairs, internal communications, Michigan public media, presidential communications, the film office and the news service. She will be a member of the senior management team and will advise deans, directors, executive officers and the president regarding communications, according to a statement issued by the university.

Crisler Expansion

At Thursday’s meeting, the board was asked to approve the schematic design for a $52 million Crisler Arena expansion project. The board had given its initial approval of the project at its January 2011 meeting, and had selected TMP Architecture and Sink Combs Dethlefs as the architects. Regents had also previously approved – at their October 2010 meeting – a renovation of the arena’s infrastructure and a replacement of seating to a capacity of 12,800.

Don Dethlefs, CEO of Sink Combs Dethlefs, was on hand to give a brief description of the project – his Denver-based firm specializes in sports projects. The expansion will add about 63,000 square feet of new construction, and includes building new spectator entrances, retail spaces, concession areas, ticketing counters and a private club space. In addition, roughly 54,000 square feet would be renovated to accommodate accessible seats, increase the number of restrooms and concession areas, and add other fan amenities. Dethlefs said a new colonnade will for the first time mask the arena’s service functions, such as its loading dock and trash area.

Dethlefs described the addition as essentially enveloping the current structure. The concourse level will include significantly more restrooms for women, and a roof deck accessible to fans, with a view to the east. One of the new entries will allow access to the southwest, convenient for people who park at the Pioneer High School lot, he said. Glass entries will make the building seem like it’s glowing at night when events take place there, he said, and allow for natural lighting in the day to reduce energy costs.

Construction is expected to be finished by the winter of 2014.

Outcome: Regents unanimously approved the schematic design for Crisler Arena’s expansion.

Institute for Health Care Policy & Innovation

On Thursday, regents approved the Institute for Health Care Policy & Innovation, a new venture to be housed at renovated space in the North Campus Research Complex – a $13.7 million renovation project that regents also authorized at their May 19 meeting. Ora Hirsch Pescovitz, executive vice president for medical affairs, told regents the institute will be the largest co-located group of health care researchers anywhere in the world.

The institute will be part of UM’s Medical School, and bring together researchers who are studying a range of topics related to health care services, including insurance design and preventative care. The hope is that housing researchers in close proximity will spur additional innovation and collaboration. It’s expected that researchers from other parts of the university – including the colleges of engineering and pharmacy, and the schools of nursing, public policy, public health and dentistry – will eventually become part of the institute.

A national search for the institute’s director will begin soon. That person will be appointed by the president and will report to the dean of the Medical School. The president will also appoint an executive committee to help oversee the institute.

As part of this effort, regents approved a $13.7 million renovation project at the NCRC – the former Pfizer site. The project entails renovating 120,000 square feet in Building 16. Five floors, three conference rooms and a fitness center will be renovated as part of the project.

About 100 researchers who’ll likely join the institute are already working at NCRC, in different locations on the site. Eventually, more than 500 researchers could be part of the venture.

SmithGroup will serve as architect for the project, which is expected to be completed in the spring of 2012.

Outcome: In separate unanimous votes, regents approved both the creation of the institute and the NCRC renovation project.

Tenure and Promotion Approvals

Regents were asked to authorize tenure or promotion cases for UM faculty in the Ann Arbor campus, presented by provost Phil Hanlon and Ora Hirsch Pescovitz, executive vice president for medical affairs.

Hanlon began by saying the university’s preeminence rests in large part on the quality of its faculty. Decisions that they make regarding tenure and promotions will shape the future of the institution, he said – they take the process very seriously. Of the 233 cases that were reviewed, 169 were accepted.

Hanlon recalled that when former U.S. Secretary of State Condoleezza Rice had given a lecture earlier this year on campus, she’d been asked which role she preferred – secretary of state, or faculty member at Stanford. He said she responded by saying she most preferred being provost, because it allowed her to see into the future of knowledge being developed, as she reviewed the work of faculty who were up for tenure and promotion. Hanlon and Pescovitz agreed that it was a highlight of their jobs, too.

Hanlon and Pescovitz each highlighted three examples of exemplary faculty, reading descriptions of the accomplishments that each person had achieved. The faculty who were highlighted include: Anthony Grbic of the College of Engineering; Laura Kay Kasischke in the College of Literature, Science & the Arts; Tiya A. Miles in the Center for Afroamerican and African Studies; Gary Hammer in the Medical School’s department of internal medicine; Celina G. Kleer in the Medical School’s department of pathology; and Alexandra Minna Stern in the Medical School’s department of obstetrics and gynecology.

Outcome: Regents approved the recommendations for faculty tenure and promotions.

Infrastructure Projects

In addition to Crisler Arena and NCRC renovations, regents approved other infrastructure-related projects at their May 19 meeting.

Infrastructure Projects: Beal Avenue Water Main

A $2.2 million water main project on Beal Avenue involves a 60-year-old, 12-inch water main, which serves all university buildings along Beal Avenue between Hayward Street and Bonisteel Boulevard, on UM’s north campus. Tim Slottow, UM’s chief financial officer, often jokes about the exciting nature of these infrastructure upgrades, and this meeting was no exception.

According to a staff report, recent breaks have reduced water service reliability, and buildings in the area have experienced water infiltration from flooding. A recent study recommended that installing a storm relief sewer is the best way to reduce the surface flooding. UM’s Department of Architecture, Engineering and Construction will collaborate with Hubbell, Roth & Clark Inc. to design the project. Construction is scheduled to be completed in the spring of 2012.

Outcome: Regents unanimously approved the Beal Avenue water main project.

Infrastructure Projects: University Hospital

Two projects for the University of Michigan Hospitals and Health Centers’ University Hospital – totaling $9.7 million – were on the agenda.

A $4.8 million project to improve access to the hospital’s computed tomography angiography (CTA) technology includes renovating two radiology rooms to house a new CTA scanner system. The architectural firm Integrated Design Solutions will design the project, which is expected to be complete by the fall of 2011.

In addition, regents approved $4.9 million to replace an existing CT simulator with a magnetic resonance imaging (MRI) system, and to renovate roughly 1,800 square feet in the hospital to accommodate the new MRI. The architectural firm Project and Design Management LLC will design the project, which is scheduled for completion in the winter of 2012.

Outcome: Regents unanimously approved the two University Hospital projects.

Building Named for Gorguze

Regents were asked to authorize naming the College of Engineering’s Engineering Programs Building as the Gorguze Family Laboratory. Vincent T. and Gloria M. Gorguze donated $5 million to fund an expansion of the building, located on UM’s north campus.

Vincent Gorguze received a bachelor’s degree from UM in metallurgical engineering in 1941. He worked for Ford Motor Co. and Curtiss-Wright Corp. before joining Emerson Electric in 1962, eventually becoming president and chief operating officer. Gorguze is now co-founder and chairman of Cameron Holdings Corp., which specializes in acquiring and operating manufacturing, industrial services and distribution companies.

Outcome: Regents approved renaming the Engineer Programs building as the Gorguze Family Laboratory.

Wolfson Endowment

Regents were asked to approve a variety of uses for $419,000 in estimated income from the Julian A. Wolfson and the Marguerite Wolfson Endowment Funds, which support the UM law school faculty. The uses include paying for faculty to attend professional meetings, equipping faculty offices, and sponsoring the Wolfson Scholar-in-Residence program, among other things.

Regents also approved continued use of the Wolfson reserves – unspent endowment income accumulated from prior years – as recommended by the law faculty for emergency and housing loans to the faculty.

Outcome: Regents unanimously approved items related to the Wolfson endowment funds.

Conflict-of-Interest Disclosures

On Thursday’s agenda were 17 items that required disclosure under the state’s Conflict of Interest statute. The law requires that regents vote on potential conflict-of-interest disclosures related to university staff, faculty or students. Often, the items involve technology licensing agreements or leases.

This month, the items included seven lease agreements, 11 licensing agreements and three research agreements with various companies, including several based in Ann Arbor.

Six of the agreements relate to start-ups that will lease space in the university’s Venture Accelerator program, located in Building 26 at the North Campus Research Complex (NCRC) – the former Pfizer site on Plymouth Road. The highest-profile among those was a three-year lease agreement with Lycera Corp., which is planning to occupy 14,134 square feet of laboratory and office space. The item had been withdrawn from the regents’ April 2011 agenda because the deal hadn’t been finalized in time for the meeting. It was not on the original May 19 agenda, but was added at the meeting as a supplemental agenda item. Lycera is a start-up that’s developing treatments for autoimmune diseases like psoriasis, multiple sclerosis and rheumatoid arthritis.

The lease would begin during the summer of 2011, with Lycera paying a monthly rate of $42,083.33 and 3% annual increases. The lease is a full service gross lease – all costs are covered by the monthly rent. In addition, Lycera will enter into an animal services agreement during the lease, paying standard rates for UM’s regulatory oversight of research animals for no more than $500,000 annually.

The disclosure was triggered because three UM employees also own stock in Lycera. They are David Canter, executive director of the NCRC; Lycera co-founder and UM professor Gary Glick, who also serves as the company’s chief scientific officer; and associate professor Anthony Opipari, a Lycera co-founder who serves on the firm’s scientific advisory board.

Other start-ups leasing space at NCRC that were approved by regents include Advanced Battery Control, Chemxlerate, Edington Associates, JBR Pharma Inc., and Reveal Design Automation Inc.

The remaining conflict-of-interest disclosures related to the following entities: 1250 N. Main LLC, BHJ Tech Inc., Arbor Research Collaborative for Health, Baker-Calling Inc., LectureTools Inc., Possibilities for Change LLC, SenSigma Inc., and Vortex Hydro Energy.

Outcome: Without discussion, regents unanimously authorized all 17 conflict-of-interest disclosures.

Presentations: Compliance Website, MSA Report

In addition to a presentation related to business education at UM’s Dearborn campus, regents heard two other reports, regarding: (1) a new compliance website; and (2) the Michigan Student Assembly.

Presentations: Compliance Website

Sue Scarnecchia, UM’s vice president and general counsel, gave an overview of a new website that coordinates various compliance efforts at the university. The Compliance Resource Center has been developed over the past 18 months, Scarnecchia said – a process that included interviews with over 100 individuals and many campus groups. She introduced two staff members – Fiona Linn, compliance project manager, and Kris Snook, senior paralegal and compliance coordinator – who took the lead on that effort.

Sue Scarnecchia, UM's vice president and general counsel, gave a presentation about a new website that coordinates the university's various compliance efforts.

They also looked at the approaches taken by more than two dozen other universities, Scarnecchia said, and found two basic models: (1) a centralized compliance office; or (2) a decentralized approach, with compliance efforts handled by individual units. They didn’t think either model would work for UM, so they created their own, she said.

They didn’t want to create a duplicative process or add employees, so they decided to develop a website that coordinates existing compliance offices campuswide, she said. In addition, a compliance coordinator position was created – that job is held by Snook. The website is intended to respond to queries from outside entities or the regents, if questions arise about compliance issues. It also is designed to help people who are new to the university or to their roles, guiding them through compliance processes and providing resources.

The site allows users to browse by topic – such as athletics, health care or tax/financial – or by activity or operation. It also provides compliance overviews related to specific roles – faculty, staff, researchers or managers. There are mechanisms on the site to report concerns or ask questions, and a guide to “acting ethically.”

The site launched in March, and has had 3,500 unique visitors and about 13,000 page views since then, Scarnecchia said. Other universities have also started to ask if they can copy UM’s site design, she said.

Presentations: MSA Report

DeAndree Watson, president of the Michigan Student Assembly – the university’s student governing group – gave regents an update on MSA’s efforts to promote student activism, including an effort to boost recycling and composting on campus. He also noted that high school students at the University Academy, a Detroit charter school, have decided to model their student government bylaws and constitution based on MSA documents. Students from the school were coming to campus the following day to meet with him and other MSA leaders, he said. [.pdf file of MSA report]

Public Commentary

Carl Cohen was the only speaker during the meeting’s two opportunities for public commentary.

Cohen, a UM philosophy professor at the Residential College, outlined the history of the RC, a living-learning community located within the East Quad dorm. He noted that he was one of the faculty who designed the program, which opened in 1967.

UM philosophy professor Carl Cohen advocated for design changes in the upcoming East Quad renovations, to better accommodate the Residential College program.

Cohen said the RC does what’s now being praised at the new North Quad: “We integrate the residential circumstances of undergraduates with their university studies.” When the college celebrated its 40th anniversary in 2007, more than 10% of graduates returned for the event – normally, such reunions only bring about a half percent, he said. What’s more, “our students have been more than loyal – they have excelled,” he said.

East Quad is about 70 years old, and will soon get a “badly needed” renovation, Cohen said. The RC, which he said will be exiled for the 2012-13 academic year, recently was shown plans for where the program will be located after the renovation. “Present plans are a total disaster,” he said. Spaces that have been used by the RC will be returned to university housing, and instead the program will be given less space in undesirable locations – including windowless cubicles for faculty in the basement, and classrooms and small offices that are “jammed on top of one another.”

“In this cramped and profoundly unsatisfying setting we simply cannot survive,” he said. Senior faculty won’t come, he added, nor will undergraduates be attracted to it.

Cohen urged regents to intervene and ensure that adequate space is provided to the Residential College in the renovated East Quad. He said he knew how passionate regents have been in supporting undergraduate education. “You have an opportunity to manifest that support,” he said. “You can make your pleasure known – you can save the college of which we have all been so proud. But if you do nothing, the planned deployment of spaces will go forward, and your Residential College will atrophy and fade away.”

Present: Mary Sue Coleman (ex officio), Julia Darlow, Larry Deitch, Denise Ilitch, Olivia (Libby) Maynard, Andrea Fischer Newman, Andrew Richner, Kathy White. Martin Taylor participated by speaker phone. Deitch left the meeting following the vote on the GSRA resolution.

Next board meeting: Thursday, June 16, 2011 at 3 p.m. at the Fleming Administration Building, 503 Thompson St., Ann Arbor. [confirm date]

University of Michigan graduate student research assistants and members of the Graduate Employees' Organization (GEO) crowded the boardroom at Feb. 17, 2011 board of regents meeting. (Photos by the writer.)

They came to support four speakers during public commentary, who were advocating for better benefits and working conditions for graduate student employees. Also speaking during public commentary were five professors from the medical school, urging regents to support a flexible “tenure clock” that would give faculty more time to achieve that professional milestone.

The meeting’s main presentation focused on international aspects of the university – students from other countries who study at UM, and American students who study abroad. Mark Tessler, vice provost for international affairs, told regents that three-quarters of the UM students who study abroad are female – they’re trying to find out why male students aren’t as interested.

The presentation led to several questions from regents, who wanted clarification about why UM doesn’t offer an international program in Israel. They also cited the importance of finding incentives to keep international students in Michigan after graduation.

Regents also voted on several items, mostly without discussion, including: approving the next step in a major renovation of Alice Lloyd Hall; giving departmental status to the Center for Afroamerican and African Studies; and officially naming the new Law School commons in honor of Bob Aikens, a UM alumnus who donated $10 million to the project.

Another UM alum, Gov. Rick Snyder, had released his proposed state budget earlier in the day. Prior to the meeting, several university executives huddled with Cynthia Wilbanks, vice president for government relations, to get updated on the implications for their own budget – funding for higher education is among the many cuts Snyder has proposed. President Mary Sue Coleman also addressed that issue in her opening remarks.

President’s Opening Remarks

President Mary Sue Coleman began by acknowledging that Gov. Rick Snyder had released his state budget proposal earlier in the day. Clearly the state faces severe budget challenges, she said, and will require shared sacrifices.

The university has anticipated this day, she said, and for years has been preparing for a reduction in state funding. The university faces substantial cuts in the governor’s budget, she noted. “There’s no denying this will be painful, but we are fully prepared to do our part.”

Before the start of the Feb. 17 regents meeting, Cynthia Wilbanks, UM vice president for government relations, confers with other executives about the state budget that Gov. Rick Snyder had proposed earlier that day. From left: Tim Slottow, chief financial officer; Jerry May, vice president for development; and provost Phil Hanlon.

[Under the proposal, state appropriations for UM's Ann Arbor campus would be cut 19.4% from FY 2011 levels, to $254.9 million. If the university complies with tuition increases recommended by the governor, it would receive an additional $13.8 million. Under that scenario, the university would receive a total of $268.8 million – a cut of $47.5 million, or 15%, from the FY 2011 appropriation of $316.3 million. It would reduce funding levels to about the amount received in 1990-91.]

The university is committed to providing a world-class education that is accessible to Michigan residents, regardless of income, Coleman said. The budget proposal is the beginning of a conversation, and there’s much to review – including the impact on the University of Michigan Health System. They expect to be fully engaged, she said, adding that Snyder – a UM graduate – understands the importance of higher education to the state’s economy. She noted that they’d be able to demonstrate that importance the next day, when Snyder was scheduled to attend the Feb. 18 awards ceremony on campus for the Clean Energy Prize competition.

Coleman also highlighted some achievements of UM’s arts community. Michael Daugherty, a professor of music, earlier this month won three Grammy awards for his composition “Deus Ex Machina.” Daugherty won the award for Best Classical Contemporary Composition, and the album was awarded Best Orchestral Performance and Best Engineered Album in the classical music category. Also, Ken Fischer, president of the University Musical Society, received the Fan Taylor Distinguished Service Award from the Association of Performing Arts Presenters, which recognizes those whose outstanding service, creative thinking, and leadership have had a significant impact on the profession. “Ken certainly fits that criteria,” Coleman said.

UM president Mary Sue Coleman, left, goes over her prepared remarks with Kim Clarke, director of executive communications.

She pointed out that spring break begins soon – from Feb. 28 through March 4 – and she was pleased that 450 students are participating in alternative spring break programs, doing community service across the country. She commended them for giving up their vacations.

Finally, Coleman noted that next month’s regents meeting will be held in Detroit, on March 17, to highlight and celebrate the university’s partnerships there. UM was founded in Detroit, she said – it is the state’s most important city, and the university is committed to strengthening the community and its citizens. [The meeting will be held at the Westin Book Cadillac hotel, site of last year's Washtenaw Community College trustee retreat.]

Internationalization at UM

The main presentation at Thursday’s meeting was given by Mark Tessler, UM’s vice provost for international affairs. His talk focused on two aspects of international studies at the university: Students from other countries who study at UM, and UM students who study abroad. He began by noting that internationalization had been the focus of the university’s 2010 accreditation process.

About 5,200 international students are on campus, from 117 different countries. Of those, the mix is 70% graduate students and 30% undergrads. UM has the nation’s sixth largest international student population, he said. The number of international students has increased almost 35% since 2000, and is increasing as a percentage of the overall student population as well. In 2001, international students represented about 10% of the overall student population. Today, they make up 12.5%.

Having international students enriches campus life, Tessler said, and UM is looking for ways to deepen the relationships between U.S. and international students – many of whom will eventually become leaders in their respective countries.

Tessler said students are drawn to the university for many reasons, as a result of UM’s reputation, its partnerships with institutions in other countries, and its international network of alumni recruiters. One example is a student from Oman, he said, who won a scholarship to attend a U.S. university, and was advised by the country’s cultural affairs officer to pick UM. The student, an Arab, got involved in Judaic studies at UM, and is now back in his country active in political affairs.

Of the roughly 5,200 international students at UM, about 80% come from 10 countries: China (38%), India (20%), South Korea (18%), Taiwan and Canada (6% each), Malaysia (4%), and Singapore, Japan, Turkey and Brazil (2% each).

Turning to UM’s American students, Tessler said each year they send about 3,200 students to 85 different countries, including semester- or year-long studies and shorter summer programs. Most students still go to Europe, though proportionally that number is declining. They’re trying to develop more programs in Asia, Africa and Latin American. He noted that he had studied abroad two times as a student – in Israel and Tunisia – and described the experiences as life-changing. It’s important, as U.S. citizens, to develop “global competence,” he said, and the experience enriches life on campus when you return.

In the last five years, the number of students studying abroad has doubled, but they’re hoping to increase those numbers even more. Some of the reasons that students don’t go is a lack of financial aid, he said, or they have concerns that they won’t be able to graduate on time. So the university is offering a broader array of programs, including some that are shorter in duration. The university is also working with students to help them better plan for an international experience earlier in their academic career.

Tessler also pointed out that about three-quarters of the students who study abroad are female – it’s a national trend, he noted, but they’re trying to see what it would take to get more male students interested.

Internationalization: Regents Comments

Andrea Fischer Newman noted that Tessler had mentioned studying in Israel. There’s currently a student petition being circulated that advocates for UM to start a program there, she said. Though there’s no official program, UM students can study in Israel through programs at other universities, and transfer credits, Newman said. She asked Tessler to talk about why the university doesn’t have an international program in Israel.

Tessler said they have a lot of partnerships with institutions in Israel, but it’s a university policy to suspend programs in countries that are on the U.S. State Department’s travel advisory list, as Israel is. Students can go, he said, and it’s common for them to travel there through programs at other universities. There are also “non-regular” programs that UM faculty and students can create independently in countries that are under travel advisories – in that case, they sign a waiver before traveling.

Newman asked if it were fair to reconsider that policy. Tessler said it’s a fair question – some other institutions ignore the advisories, or ask students to sign waivers for their official programs. There are also universities like UM that take a more conservative view, and don’t feel they should substitute their own judgment for that of the state department. Ultimately, it’s not his decision to make, Tessler said.

At that, Newman turned to provost Phil Hanlon with a questioning look. Hanlon said it’s worth looking at the policy again, to see if it is still appropriate. Tessler noted that there are several other countries on the travel advisory list that they’d like to look at as well.

Denise Ilitch observed that regents had recently received an update on the status of UM students studying in Egypt, in the wake of the uprising there. Tessler said Egypt hadn’t been on the advisory list, but it would be now – a remark that elicted laughter.

Andy Richner asked whether Tessler had data on the number of international students who stay in Michigan after graduation. Tessler said he didn’t, but he imagined it would be a small number. Richner said he’d heard otherwise.

Larry Deitch said they might consider how to incentivize people to stay. Some of the innovation in Michigan has been driven by immigrants, especially those educated here. Richner noted that the governor has expressed interest in this as well.

Internationalization: Student Perspective

Two undergraduates who’ve been involved in UM’s international programs talked about their experiences.

UM undergraduates Grace van Velden, left, and Bianca Renae Lee chat before Thursday's regents meeting started. They both spoke to regents during a presentation on the university's international programs.

Bianca Renae Lee, who’s studying sociocultural anthropology and is graduating in April, described a wide range of programs she’s attended abroad, including studies in Ghana and Ireland. She also worked in New Orleans through UM’s Global Intercultural Experience program – because of that, she’ll be going back to Louisiana after graduation, as a Teach for America worker.

Lee said her international experiences allowed her to grow academically and spiritually, and to build many important relationships. “My life wouldn’t have been the same without these international opportunities,” she said.

Grace van Velden – a junior and president of the UM chapter of Sigma Iota Rho, an honor society for international studies – thanked regents for allowing her and Lee to represent the voices of their peers. Originally from South Africa, she moved here when she was in grade school, but returns in the summers to work in HIV/AIDS and malaria clinics outside of Johannesburg. She also has worked at the Pine Ridge Indian Reservation in South Dakota. Van Velden said she’s grateful that UM pushes students and nurtures their desire to travel, both internationally and within the U.S. – she hopes those efforts will continue.

Michigan Student Assembly Report

Chris Armstrong, president of the Michigan Student Assembly (MSA), gave a brief report to regents, summarizing the student government’s recent work. On Feb. 19 they were co-hosting the Stand Up to Bullying event at the Ypsilanti District Library – speakers would include Washtenaw County sheriff Jerry Clayton and former state legislator Alma Wheeler Smith. The MSA is continuing to work with university administrators on an open housing initiative, he said, and is working on a campuswide campaign to solicit ideas about what to fix on campus. He reported that the MSA’s environmental commission had collected over 1,400 signatures to ban plastic bottles on campus. Armstrong also urged regents to strongly encourage negotiations between the administration and the Graduate Employees’ Organization as they discuss their upcoming contract.

CAAS To Become a Department

Regents unanimously approved reorganizing UM’s Center for Afroamerican and African Studies (CAAS), an institution founded in 1970, into the Department for Afroamerican and African Studies, part of the College of Literature, Science and the Arts. The new status aims to strengthen the undergraduate program, allow the unit to develop additional graduate studies, and aid in recruiting and promoting faculty.

No financial costs are anticipated as a result of the change, which would take effect on Sept. 1, 2011.

Law Commons Named for Aikens

Regents voted to officially name the new UM Law School commons in honor of Robert B. Aikens. A 1954 graduate of the law school, Aikens gave the university a $10 million donation for the school’s current expansion and renovation project, which includes the new commons. It’s the largest gift ever given to the law school by a living individual, according to Jerry May, vice president for development. May praised Aikens and his wife Ann Aikens as being lifelong supporters of many parts of the university, with previous gifts to the UM School of Art & Design and the athletics department.

Capital Projects: Alice Lloyd, School of Social Work

Several capital projects were unanimously approved by regents at their Feb. 17 meeting, with little discussion. They include:

• Authorization to seek bids and award construction contracts on a $56 million “deep” renovation of Alice Lloyd Hall, located at 100 S. Observatory. Regents had previously approved the project’s schematic design at their Dec. 17, 2010 meeting. The 176,000-square-foot dorm houses about 560 students. Construction is scheduled for completion in the summer of 2012.
• A $1.85 million renovation project at the School of Social Work. About 18,400 square feet in the atrium of the building – located at 1080 S. University Ave., at the corner of East University – will be renovated into a new clinical suite to allow students to practice and observe clinical approaches, and to accommodate expanded continuing education programs. The project is scheduled for completion in the summer of 2011.
• A $2 million renovation project on the fourth floor of the C.C. Little Science Building, located at 1100 N. University Ave. The roughly 10,600 square feet of renovated lab and support space will be used by recently recruited faculty for the Dept. of Geological Sciences. Construction is expected to be finished by the fall of 2011.

Bylaws Revised

Regents approved three revisions to their bylaws, with no discussion. [.pdf of bylaws revisions] Changes were made to:

• Reflect the fact that recreational sports programs are now overseen by the division of student affairs, not the athletics department.
• Delete the entire Chapter VII on student affairs, which refers to entities that either no longer exist or that are covered in other sections of the bylaws.
• Reflect a change in the reporting lines for the Museum of Zoology and Herbarium.

Conflict of Interest Disclosures

Regents authorized five items that required disclosure under the state’s Conflict of Interest statute. The law requires that regents vote on potential conflict-of-interest disclosures related to university staff, faculty or students. Often, the items involve technology licensing agreements or leases.

Items included: (1) a contract between UM and the Gladwin Center – a meeting facility on Liberty Road, just west of Wagner; (2) option agreements with Cardiavent LLC and Wolverine Energy Solutions Technology Inc.; and (3) licensing agreements with Omni MedSci Inc. and Atrial Innovations Inc.

All items passed unanimously, with no discussion.

Public Commentary

Public commentary occurs at the end of regents meetings. On Thursday, two topics dominated speakers’ remarks: a proposed flexible “tenure clock” for faculty; and issues affecting graduate student workers.

Flexible Tenure Clock

Five faculty members of the UM Medical School addressed the regents in support of a more flexible timeline for achieving tenure. The provost, Phil Hanlon, is considering extending the maximum allowable period to 10 years – the change would ultimately require action by the regents. The current maximum is eight years, though many units of the university set shorter timelines.

Timothy Johnson, chair of the department of obstetrics and gynecology, told regents it was the democratically right thing to do – faculty at the medical school have discussed it for more than a decade, and support it. Given their clinical duties, the medical school faculty are quite different in how they achieve scholarship, so a flexible tenure clock is required. There’s a great deal of uncertainty surrounding funding for staff – at the federal level, support from the National Institutes of Health (NIH) is changing, and health care reform will have an impact on reimbursement for physicians. These are turbulent times, he said, and people in Michigan are further stressed by the exigencies of this state’s economy. Having a tenure clock that’s shorter than their peer institutions puts them at a competitive disadvantage, he said.

John Carethers, chair of UM Medical School's department of internal medicine.

John Carethers, chair of the department of internal medicine, said he represented the medical school’s largest department, with over 640 faculty. Flexibility in achieving tenure is important for their ability to attract and retain the best faculty, he said, with diversity in race, gender and discipline. There are at least two dozen examples of faculty who had difficulty in achieving tenure over the past few years, and a disproportionate number of them were women, compared to the makeup of the overall faculty. There are many reasons for this, he said, including delays in getting NIH funding, the collaborative nature of their research, or health and child-related issues. He concluded by reading a letter from Maria Silveira, an assistant professor of internal medicine who practices palliative care. The letter described Silveira’s own health struggles, noting that she had to petition the dean to extend her tenure clock. Without flexibility, tenure is possible only for those who are privileged or lucky.

Toby Lewis, a pediatric pulmonologist and environmental epidemiologist, described her research, which addresses childhood asthma in low-income neighborhoods. The community-based approach is collaborative and interdisciplinary, she said, and is time- and labor-intensive. There are challenges in working with vulnerable communities, and a typical study takes five to seven years to complete. Lewis said she was giving regents this information because research like this needs to be done for intractable problems, and the university needs to embrace and promote faculty who are taking risks to do this work. Flexibility in the tenure clock is needed so that high-performing faculty have the time to complete their research.

Carol Bradford, chair of the UM Medical School's department of otolaryngology.

Carol Bradford, chair of the department of otolaryngology (ear, nose and throat), described her career path from the time she joined UM as an assistant professor in 1992. She listed many of the accomplishments she’s been able to achieve – she is president-elect of the American Head and Neck Society, the first woman to hold that role – but said that were it not for mentorship and some lucky breaks, she might not be here today.

Susan Goold, a professor of internal medicine, said that she’s an Ann Arbor native who also joined the medical school faculty in 1992 – she became the first tenured women in her division. She recalled that when she was a young resident, she had lunch with a national leader in her field. When Goold expressed admiration for another female researcher, he told her that the researcher wouldn’t have been as successful if she’d had children. Goold said that the pressure of a ticking tenure clock often coincides with the urge to have a family. More flexibility in the tenure timeline would help recruit more female faculty, she said. But it’s not just about women and pregnancy, she added – it would also help those who face illness, or whose research just takes longer to get rolling. She concluded by noting that some people are concerned about the potential for abuse – delaying tenure in order to keep salaries lower. That’s something to keep an eye on if they extend the tenure clock.

Graduate Employee Concerns

Four graduate students spoke during public commentary, but at least two dozen others attended the meeting, many of them carrying signs that lobbied on issues related to contract negotiations between the university and the Graduate Employees’ Organization (GEO).

Chelsea Del Rio, an officer in the Graduate Employees' Organization (GEO).

Chelsea Del Rio, a GEO officer, thanked the university for meeting with GEO representatives, and said they looked forward to talking about issues like parents’ rights, health benefits and wages. She described the kind of work that graduate student instructors (GSIs) do – teaching classes, writing letters of recommendation, holding office hours and more – and said they do this because they’re invested in the success of their students and of the university. They’re asking for resources necessary to be the best possible employees that they can be, she said. They want a reasonable contract that will protect GSIs, she said. Del Rio described a recent situation when a professor pressured GSIs into staying late to grade papers, even though a blizzard was on the way. Another GSI had to sneak out into the parking lot to breastfeed, because there was no place else to do it – the university needs to provide clean and secure areas for this. She also noted that graduate student research assistants (GSRAs) aren’t protected by a union contract – they aren’t represented by a bargaining unit like GEO. Like GSIs, GSRAs contribute to the success of the university. “The University of Michigan works because we do,” she said. Del Rio concluded by saying she was confident they could reach an agreement.

Alix Gould-Werth, a graduate student research assistant (GSRA), described the type of work she does in studying the impact of unemployment insurance. Sometimes she prioritizes the work over her own studies, she said, but she likes it. She asked the university to recognize it for what it is: work. As a GSRA, she doesn’t have any say over her benefits or working conditions. Now, the GSRAs are talking about whether to join the GEO bargaining unit, and she asked the university to be neutral about it and not oppose the move, if that’s what the GSRAs decide to do.

Daniel Marcin, treasurer of the Graduate Employees' Organization (GEO).

Daniel Marcin identified himself as the treasurer for GEO and a graduate student in economics. The GEO certainly understands the university’s economic constraints, he said, and they know that budgets are tight. They’re asking for a 3% raise in each of the first two years of the contract, and a 6% raise in the third year. “We know that you understand compound interest,” he said, adding that this is a fair starting point for the negotiations. Graduate student instructors earn $17,200 per academic year – “We do deserve a little more,” Marcin said, “and that’s what we’re asking for.”

Denise Bailey said she represented two minorities: graduate students with disabilities, and graduate student parents. Both bring unique perspectives to the university, and she hoped the university would make strides in accommodating them and integrating them fully into campus life. For graduate students with children, she advocated for: (1) removal of the current work/study requirement that’s needed to get a childcare subsidy; (2) sufficient parental leave that wouldn’t result in losing medical benefits; and (3) private space where lactating mothers could pump breastmilk or nurse their babies.

Regent Martin Taylor responded to the public commentary, saying he strongly supported the rights of workers to organize. He said he understood the administration’s concerns, but hoped they could come together and allow students to organize. Regents Kathy White and Julia Darlow indicated support for Taylor’s comments.

Present: Mary Sue Coleman (ex officio), Julia Darlow, Larry Deitch, Denise Ilitch, Andrea Fischer Newman, Andrew Richner, Martin Taylor, Kathy White.

Absent: Olivia (Libby) Maynard

Next board meeting: Thursday, March 17, 2011 at 2 p.m. at the Westin Book Cadillac in Detroit, 1114 Washington Blvd., Detroit. [confirm date]