Stories indexed with the term ‘library budget’

Ann Arbor District Library board meeting (May 21, 2012): The board’s main action items related to the 2012-13 budget, for the fiscal year beginning July 1, 2012. The public portion of the meeting lasted 45 minutes, following an executive session to discuss a written opinion of legal counsel and director’s evaluation.

In three separate, unanimous votes, the board approved the $12.183 million budget, set a millage rate at 1.55 mills – unchanged from the current rate – and designated the budget as a line-item budget with a policy for disbursements. There were no amendments, and minimal discussion. No one attended a public hearing on the budget.

Several trustees noted that the millage rate is below the 1.92 mills that the district is authorized to levy. If set at that higher rate, the library would see an additional $1.6 million in property tax revenues. The lower rate has been in place since fiscal 2009-10.

Monday’s meeting also included a report on the performance evaluation of AADL director Josie Parker, which was overwhelmingly positive. Parker’s salary will remain unchanged at $143,114.

Board president Margaret Leary read aloud a letter to Parker that praised her accomplishments, and highlighted an upcoming challenge: “The Ann Arbor District Library has increasingly been central to our community and its growth and prosperity. Now AADL has to decide whether its downtown facility is up to providing what the community deserves.”

The reference to a downtown facility reflects a decision by the board and top staff to resume exploring the possibility of a new building, in place of the current four-story structure at 343 S. Fifth Ave. A recent survey commissioned by AADL – and presented to the board at its April 16, 2012 meeting – indicates voter support for a tax increase to pay for major renovations or reconstruction of that building.

In another action item at Monday’s meeting, the board approved a one-year extension to the space-use agreement with Friends of the Ann Arbor District Library (FAADL). The nonprofit operates a used bookstore in the lower level of AADL’s downtown building. Proceeds of the store – about $90,000 annually – are given to the library.

Most of the board’s questions and discussion at the meeting related to a non-action item brought up during Parker’s report on the recent Vision 2012 conference, which drew 400 people from across Michigan and nearby states. The event featured three dozen exhibitors of products and services for the blind and visually impaired. It was hosted by AADL, which administers the Washtenaw Library for the Blind and Physically Disabled. Ed Surovell speculated that there might be an opportunity to grow the event even more. [Full Story]

The Ann Arbor District Library board unanimously approved the $12.183 million budget for fiscal year 2012-13 at its May 21, 2012 meeting. In a separate vote, the board set a millage rate of 1.55 mills, unchanged from this year – and still below the 1.92 mills that the district is authorized to levy. The library’s fiscal year runs from July 1 through June 30.

No one spoke during a public hearing on the budget, held at the beginning of the meeting.

A draft budget had been presented at the board’s April 16, 2012 meeting. At that time, the budget had been developed with a 1% increase in projected tax revenues. The final budget projects just a 0.4% increase, with an estimated $11.132 … [Full Story]

Ann Arbor District Library board meeting (April 16, 2012): As previously reported by The Chronicle, a new survey commissioned by the Ann Arbor District Library indicates voter support for a tax increase to pay for major renovations or reconstruction of the downtown building at 343 S. Fifth Ave.

At the board’s April meeting on Monday, AADL director Josie Parker summarized results of the phone survey, which was conducted in early March by the Lansing firm EPIC-MRA. It included 400 responses. She noted that the library’s five-year strategic plan, approved by the board in 2010, includes an initiative related to the downtown building.

The survey indicated that if a vote were taken today – on funding a $65 million renovation or new construction project with a property tax increase of 0.69 mills – 45% of survey respondents would vote yes, and another 15% would lean toward a yes vote. That compares with a total of 37% who said they would either vote no or lean toward no.

Support was even stronger among survey respondents for scaled-back options with lower tax increases. [.pdf of survey results]

“This is a beginning, but it’s a very positive beginning after a long four years,” Parker said, referring to the board’s decision in 2008 to halt redevelopment of the downtown building because of faltering economic conditions.

Later in the meeting, the board voted unanimously to appoint a three-member special facilities committee, charged with making recommendations to the full board.

The April 16 meeting also included a presentation of the draft 2012-2013 budget, for the fiscal year beginning July 1, 2012. The budget is based on levying 1.55 mills – unchanged from the current levy, but below the 1.92 mills that the district is authorized to collect.

The budget anticipates tax revenues of $11.203 million for fiscal 2012-13, representing a 1% increase in tax revenues compared to the current projection of $11.091 million for fiscal 2011-12. The overall FY 2012-13 budget revenues – including tax revenue, state aid and other revenue sources – is $12.254 million, compared to the current budget of $12.191 million.

The board is expected to vote on the budget at its May 21 meeting. That meeting is also expected to include a public hearing on the budget, as well as a formal director’s evaluation and renewal of a space use agreement with the Friends of the AADL, which operates a used bookstore in the downtown library’s lower level. [Full Story]

At its April 16, 2012 meeting, the Ann Arbor District Library board reviewed a draft of the budget for the coming fiscal year, beginning July 1, 2012 through June 30, 2013. [.pdf of draft budget]

Based on collection of a 1.55 mill tax, the budget anticipates tax revenues of $11.203 million for fiscal 2012-13, compared to the current budget projection of $11.091 million for fiscal 2011-12. That represents a 1% increase in tax revenues. The overall FY 2012-13 budget revenues – including tax revenue, state aid and other revenue sources – is $12.254 million, compared to the current budget of $12.191 million.

On the expense side, employee benefits are budgeted to increase from $1.476 million this year to $1.565 million in … [Full Story]

Ann Arbor District Library board meeting (March 19, 2012): Monday’s relatively brief library board meeting was punctuated by a celebration of AADL director Josie Parker’s 10 years in that role.

During her director’s report, Parker spoke at length in praise of the library’s staff and their service ethic, saying ”that ethic is what makes this library a great library” and one she is proud to lead. The board passed a resolution recognizing her decade of leadership, citing a list of accomplishments that included the opening of three new branches and the library’s role in taking on the Washtenaw Library for the Blind and Physically Disabled and the digitization of the Ann Arbor News archives. Cake was served.

Earlier in the meeting as part of the board’s committee reports, Ed Surovell noted that for the first time in more than 15 years, the library staff doesn’t have sufficient information at this point to draft a budget for the coming fiscal year. Typically in March the board’s budget and finance committee, on which Surovell serves, will review the draft budget before it goes to the full board in April. That committee review process has been delayed because of uncertainties regarding future revenues, including funds the library receives from personal property taxes and penal fines.

Parker, who chairs the Michigan Library Association’s legislative committee, later told the board that she’s been spending a lot of time in Lansing, talking with state legislators and testifying in committee hearings about the importance of funding public libraries. She told The Chronicle that the budget process is expected to be back on track in April, after Washtenaw County’s equalization report is completed. That annual report is the basis for determining taxable value of property in the county, which in turn indicates how much tax revenue is collected by local taxing entities. The library board typically adopts a budget in May, for the fiscal year beginning July 1.

As part of another committee report, Prue Rosenthal noted that a new facilities committee had met to discuss the condition of the downtown building and what kinds of issues the board should be thinking about going forward. Board president Margaret Leary later clarified that the group met informally and that the committee hasn’t been officially created – that’s expected to occur with a board vote at the April 16 meeting. [Full Story]

Ann Arbor District Library board meeting (Nov. 22, 2011): After pausing a project to redevelop the library’s downtown building three years ago, the AADL board voted at their November meeting to provide funds for consultants to help resume the process.

A transfer of $45,000 from the library’s fund balance to the administration’s consulting budget will be used to start the process for determining the future of the AADL’s downtown location, director Josie Parker told the board. In late 2008, economic conditions had prompted the board to call off plans to construct a new downtown building – a process that had been well underway. It’s time to start that discussion again, Parker said.

The downtown library is adjacent to several other projects that will impact its future, including the large underground parking structure – and whatever is eventually chosen to be built on top of it – being constructed immediately to the north of the library.

In other business, the board approved a one-year lease extension of the office space that houses the Ann Arbor News archives. The library took possession of the archives in January 2010. AADL is digitizing and posting the archives online, as part of the library’s Old News project.

The board also was briefed about an audit for its 2010-2011 fiscal year, which ended June 30. The auditor – Dave Fisher of the accounting firm Rehmann – described it as a clean audit. He suggested that the board consider implementing a fund balance policy in response to a new reporting standard issued by the Governmental Accounting Standards Board (GASB). The board’s finance committee plans to take on that issue.

In her director’s report, Parker noted that AADL had again received the Library Journal’s five-star rating. It’s the highest rating awarded to libraries, and AADL was the only library in Michigan to achieve five stars.

Later in the meeting, Eli Neiburger – AADL’s associate director of IT and product development – gave a presentation about the library’s popular summer game, which this year had added an online component and achieved an unprecedented level of participation. He noted that although the game is AADL’s version of the traditional summer reading program, the word “reading” isn’t used to promote it. Feedback from previous years indicated that reading seems too much like homework, and discourages participation. ”Take the word reading out of the game, and people will read a lot more,” he said. [Full Story]

Ann Arbor District Library board meeting (Sept. 19, 2011): Much of Monday’s 20-minute public meeting was spent discussing the possible repeal of the state’s personal property tax – a move that would take an estimated $637,000 out of the library’s roughly $12 million annual budget.

Josie Parker briefed the board during her director’s report, saying she wanted trustees to be aware of the issue and of its potential impact on the library’s finances. Legislation has been introduced, but it’s not yet clear whether lawmakers will decided to eliminate the tax completely or simply reduce it. Also unclear is what – if any – options would be available to taxing authorities to replace that lost revenue. Parker noted that when Pfizer closed its Ann Arbor operation several years ago, the library also took a hit. Pfizer had been the city’s largest taxpayer.

Parker’s report also included news about a lawsuit brought by Herrick District Library against the Library of Michigan. The state library has decided not to appeal an August court of appeals decision, which ruled in favor of Herrick’s position. Herrick had challenged new rules that would have changed how public libraries qualify for state aid. The changes were seen as a threat to local control, by taking away certain decision-making authority from local libraries. AADL was the only individual library in the state to file an amicus curiae brief in support of Herrick.

There was no board discussion about a potential response to the Ann Arbor Downtown Development Authority’s excess tax capture decision. At issue is the interpretation of a city ordinance about tax increment finance (TIF) capture in the DDA’s downtown district. In July, the DDA board passed a resolution stating its opinion that the city’s ordinance does not require the DDA to return any money to taxing authorities in its TIF district – despite the fact that the DDA had already returned excess TIF revenue earlier this year.

The AADL is a taxing authority in the DDA’s TIF district and has been consulting with its legal counsel over the implications of that decision, as well as a possible response. Queried by The Chronicle after Monday’s meeting, Parker said the AADL has made no decision yet on the issue. [For background and analysis of the excess tax capture, see Chronicle columns: “Taxing Math Needs Another Look” and “TIF Capture is a Varsity Sport.”] [Full Story]

Ann Arbor District Library board meeting (July 18, 2011): Library board members quickly dispatched their business in the public portion of Monday’s regular meeting. The 15-minute session included a brief review of end-of-the-fiscal-year finances, as well as a report from AADL director Josie Parker.

As part of her comments to the board, Parker congratulated trustee Ed Surovell for receiving the Michigan Library Association‘s 2011 Trustee Citation of Merit – the highest award given by that organization. Surovell – owner of the eponymous Ann Arbor real estate firm – has served on the AADL board for 16 years and was a member of its inaugural elected board in 1996, when the library became an independent entity.

In describing his contributions to libraries over the years on the local, state and national levels, Parker also noted that Surovell’s personal library is the envy of many book collectors. “He understands books at their heart,” she said, “and they clearly live in his.” [Full Story]

Ann Arbor District Library board meeting (June 20, 2011): On Monday, AADL board members learned that they each earned 200 points toward the library’s online summer game – just by attending the meeting.

Eli Neiburger, AADL’s associate director of IT and product development, gave a brief presentation on the library’s new online component of its standard summer reading program. In addition to earning points for traditional activities like reading a book, the game includes tasks that are done online, like tagging an item in AADL’s catalog or commenting on a blog post. After July 5, points can be traded in for merchandise that will be available at AADL’s soon-to-be-launched online store.

The online aspect is another way to engage more people with the library, Neiburger said, while not demanding an intensive amount of staff time.

Also during the 30-minute meeting, AADL director Josie Parker updated the board on several issues. She’s been invited by the Ann Arbor city council to address that group at its July 5 meeting, to talk about the library’s needs in the context of plans to develop city-owned parcels. That development might include the top of the underground parking structure – known as the Library Lot – that’s under construction adjacent to AADL’s downtown building.

Parker also noted that AADL’s attorney is reviewing a recent decision by the Ann Arbor Downtown Development Authority board to repay the AADL $74,666 in excess tax increment finance (TIF) funds. There’s a question about whether additional funds are owed to the library and other taxing entities.

At the end of her report, Parker briefed the board about her trip to the UNESCO World Forum on Culture and Cultural Industries, held in Monza, Italy earlier this month – the three-day event focused on the future of the written word. She’d been invited to participate in a panel discussion on the topic of the library as a public service. There was acknowledgement among the attendees – librarians, publishing executives, academics, authors and others – that the digital production of material will prevail during the next decade or so, Parker said, but there was no real consensus about what that will actually mean.

In addition to hearing staff reports, the board also approved minor adjustments to wrap up AADL’s FY 2010-2011 budget, which ends June 30. Board members had approved next year’s budget at their May 16 meeting. [Full Story]

Ann Arbor District Library board meeting (May 16, 2011): With little discussion, the library board approved their $12.034 million budget for fiscal year 2011-12 on Monday night, reflecting a 2% revenue decrease from this year. The budget keeps AADL’s millage rate unchanged at 1.55 mills – well below the 1.92 mills that the district is authorized to levy.

Also on Monday, trustees voted down a proposal to videotape monthly board meetings for broadcast. Nancy Kaplan raised the issue at last month’s meeting, and brought forward a formal resolution this month. It was defeated on a 2-4 vote, with support only from Kaplan and Barbara Murphy. No trustees spoke about their reasons for voting against it.

Last month, library staff cited limited resources and quality control as reasons for not videotaping the public meetings, which typically last less than an hour. The governing bodies of most public entities that receive tax dollars from Ann Arbor residents videotape their meetings. Besides the library, the few governing bodies that do not videotape their meetings are the University of Michigan board of regents and Washtenaw Community College board of trustees.

In other action, board chair Margaret Leary reported on the board’s annual evaluation of AADL director Josie Parker. Leary read aloud a letter to Parker that effusively praised her leadership and the library’s success, but noted that because of economic conditions, she would not be receiving a raise in the coming year.

Trustees also had praise for the nonprofit Friends of the Ann Arbor District Library, and unanimously authorized a one-year extension on the space use agreement that allows FAADL to operate its bookstore in the downtown library’s lower level. Proceeds from the store support the library. [Full Story]

At its May 16, 2011 meeting, the Ann Arbor District Library board unanimously approved its 2011-12 budget for the fiscal year starting July 1, 2011. Though the board is allowed to levy up to 1.92 mills, the $12.034 million budget is based on tax revenues from a 1.55 mill levy, which the board authorized in a separate vote. [In 2009, the board had lowered its millage rate from 1.92 mills to the current rate of 1.55 mills. One mill equals $1 for every $1,000 of a property’s state equalized value, or SEV.] No one spoke during a public hearing on the proposed budget.

Major expenditures include $5.684 million for salaries and wages, $1.51 million for employee benefits and $1.85 million for … [Full Story]

Ann Arbor District Library board meeting (April 25, 2011): At Monday’s meeting, AADL staff reported on a recent groundbreaking deal they’ve struck with the digital music publisher Magnatune, as part of a broader effort to provide more digital offerings to library patrons.

The deal – which is getting national attention from library professionals – gives patrons unlimited access to a downloadable catalog of about 12,000 tracks in a wide range of genres. Though it doesn’t include songs by popular artists on major record labels, AADL director Josie Parker told the board that the selection should appeal to a community like Ann Arbor, which values alternative music.

The library is looking for other ways to increase its digital offerings of audiobooks, films, music, and free or open eBooks. Possibilities include tapping collections like Project Gutenberg, which has about 50,000 titles, and working with local authors, musicians and filmmakers who might be interested in making their work accessible to library patrons.

Also at Monday’s meeting, board member Nancy Kaplan advocated for televising the board’s monthly meetings, and said she’d like to bring a formal proposal to the board for a vote on May 16. Other groups like the Ann Arbor Public Schools board and the Ann Arbor Transportation Authority currently hold their meetings in the same location as the AADL board – the fourth floor conference room of the AADL’s downtown building on South Fifth Avenue. AAPS and AATA meetings are televised by Community Television Network. Parker agreed that there are benefits to televising the meetings, but cited issues of quality and control as reasons why they haven’t decided to do that yet.

In other business, board members got a preview of the 2011-12 budget, for the fiscal year starting July 1, 2011. They plan to keep the millage level unchanged – AADL levies 1.55 mills, not its maximum allowable 1.92 mills. There will be no layoffs, but no pay increases. The board will take a formal vote to approve the final budget at their May 16 meeting, which will also include a public hearing on the issue.

And in a discussion about the nonprofit Friends of the Ann Arbor District Library, Parker asked the board to consider putting a direct link to that organization’s website on the front page of the AADL website. The move would be “a pretty public vote of confidence for them, and recognition for everything they’ve done,” she said. The AADL had distanced itself from the Friends several years ago in the wake of financial oversight issues that have since been resolved. The group operates a used bookstore in the lower level of AADL’s downtown branch, with proceeds – $100,000 this year alone – benefiting the library. [Full Story]

Ann Arbor District Library board meeting (Feb. 21, 2011): In a meeting that lasted just under 15 minutes, board members heard a regular monthly financial update, approved committee appointments and rescheduled their April board meeting so that it won’t conflict with Passover. [Full Story]

Ann Arbor District Library board meeting (Nov. 15, 2010): Two financial issues drew much of the focus at Monday’s AADL board meeting.

Dave Fisher of the accounting firm Rehmann Robson was on hand to review the district’s financial audit for the fiscal year that ended June 30, 2010. He described the library as in solid financial shape, especially in relationship to other entities in Michigan that rely on property tax revenues. The library has no long-term debt and its fund balance is strong, he said. But he added a cautionary note that like other taxpayer-funded entities, the library would likely be grappling with a continued drop in property tax revenues in future years.

Property tax revenues emerged again in a discussion during the director’s report. AADL director Josie Parker drew attention to a Nov. 15 column published in The Ann Arbor Chronicle regarding the ongoing negotiations between the city of Ann Arbor and the Downtown Development Authority. The column pointed out an issue that Parker has been tracking as well: the potential for tax increment financing funds captured by the DDA from public entities, including the AADL, to be used to offset a parking fund deficit caused by striking a new parking deal with the city. The board ultimately passed a resolution at Monday’s meeting, directing Parker to seek legal counsel on the issue.

Board member Ed Surovell said he wanted to make sure the board was defending their right to collect taxes, and that they’re being as responsible as possible to the citizens of the district. “I think this is dead serious business,” he said. “The appropriation and misappropriation of tax revenues is the lifeblood not just of this library, but of a democracy.”

Also during her director’s report, Parker described the results of a site review by staff of the Michigan Commission for the Blind, which manages the federal program that the Washtenaw Library for the Blind and Physically Disabled @ AADL is part of. The review, conducted every two years, is the first one since the AADL took over management of the WLBPD from the county, a transition that occurred in early 2009. AADL received several commendations for its approach to providing WLBPD services.

At the end of the meeting, outgoing board member Carola Stearns – who lost her seat in the Nov. 2 election to challenger Nancy Kaplan – gave a poignant speech, thanking the library staff and her colleagues on the board. In connection with a possible downtown building project, she urged the board to explore alternative funding sources, beyond paying for the project solely with taxpayer funds. [Full Story]

Ann Arbor District Library board meeting (June 21, 2010): Construction in the area surrounding the downtown library came up in a couple of ways during the library board’s June meeting held this week.

Vibrations from work on the Fifth Avenue underground parking structure, just to the north of the library building, have caused problems with the building’s HVAC system – the library temporarily lost air-conditioning as a result. In a related move, the library board voted to award a contract for HVAC maintenance and repair to Pace Mechanical, despite arguments that it should go to a local company.

And in her director’s report, Josie Parker noted that a public parking lot used by library patrons will close as early as next spring, due to the rebuilding of the AATA’s Blake Transit Center. The city-owned surface lot is located at the northwest corner of Fifth and William, directly across from the library.

The Chronicle followed up with the Ann Arbor Downtown Development Authority, which oversees management of the surface lot for the city, for more details on possible contingencies for patron parking, as well as other access issues that could arise when Fifth Avenue along that block is closed for at least a year, starting Aug. 1.
[Full Story]

Ann Arbor District Library board meeting (May 17, 2010): At its May meeting, the AADL board adopted a budget for the 2010-11 fiscal year – keeping the millage rate at 1.55 mills. Though the tentative budget discussed at the board’s April meeting had projected a $200,000 shortfall, the library staff is now anticipating less of a drop in tax revenues for the coming fiscal year. That increased optimism on the revenue front means that the approved budget does not require tapping the library’s fund balance.

Board members also discussed awarding a contract for HVAC work, and heard from the representative of a company that’s not being recommended for the contract. The board revised the library district’s boundaries in the Northfield Township area, and approved new legal compliance and conflict of interest policies. [Full Story]

Ann Arbor District Library board meeting (April 19, 2010): Facing a projected $200,000 shortfall for the 2010-11 fiscal year, the Ann Arbor District Library board discussed tapping its fund balance to cover the gap, rather than raising its millage or making additional cuts. The district is anticipating a decrease in tax revenues for the fiscal year beginning July 1, based on a drop in local property values. AADL director Josie Parker told the board that her staff had already identified $700,000 in expense cuts, but didn’t feel they could do more without service cuts or layoffs.

The board is expected to vote on its budget for the coming fiscal year at its May 17 meeting. [Full Story]