Stories indexed with the term ‘library budget’

Ann Arbor District Library board meeting (July 21, 2014): Action at the July board meeting allocated in total nearly $570,000 toward three infrastructure projects, mostly related to the downtown library. A special meeting on July 29 added $75,000 to that amount.

Most of the funding was for renovations of the downtown library’s front entrance. The board authorized a $425,523 construction budget for that project at 343 S. Fifth Ave., which has been in the works for several months. The budget covers new doors, a redesigned facade, and heated sidewalks, among other changes. The construction manager is O’Neal Construction of Ann Arbor.

Also related to the downtown library, trustees authorized a $93,598 contract with Schindler Elevator Corp. to repair the public elevator, which has been out of commission since this spring.

A week after the July 21 meeting, the board called a special meeting for July 29 to address additional issues related to the elevator. The four board members present at that meeting voted to authorize an additional $75,000 for elevator work.

Because of the elevator repair work, the Friends of the AADL bookshop is now located in the main first-floor lobby of the downtown building, rather than its normal location in the lower level, which is closed. It’s been in the lobby since June 30, and is open all of the hours that the building is open. Books are sold at the circulation desk.

The third infrastructure project approved on July 21 was $50,000 for carpet replacement in parts of the downtown library, as well as at the branch located at the Westgate Shopping Center.

The money for all three projects will be taken from the fund balance, which stood at $8.17 million as of June 30.

In other action on July 21, the board approved five adjustments to the 2013-14 budget, for the prior fiscal year ending June 30, 2014. The adjustments totaled $96,300.

Public commentary was dominated by fans of AADL’s summer game – in part because they could earn points by speaking to the board. Other issues raised during public commentary included concerns about communication, outreach to underserved populations, the cost of renovations to the downtown library entrance, and the “purging” of reference books.

The board’s August meeting is canceled. The next scheduled board session is on Sept. 15. [Full Story]

At its July 21, 2014 meeting, the Ann Arbor District Library board approved five adjustments to the 2013-14 budget, for the prior fiscal year ending June 30, 2014. The adjustments totaled $96,300.

Eli Neiburger, AADL’s deputy director, had previously indicated that such adjustments would be necessary.

The resolution approved unanimously on July 21 authorized transfers in the following line items:

• $22,500 from capital outlays to supplies.
• $49,800 from capital outlays to software licenses/maintenance.
• $17,000 from utilities to purchased services.
• $6,500 from utilities to copier expense.
• $500 from utilities to library programming.

This brief was filed from the fourth-floor boardroom of the downtown library at 343 S. Fifth Ave. A more detailed report will follow.

Ann Arbor District Library board meeting (May 19, 2014): Trustees approved the library’s 2014-15 budget with no increase in the tax rate, following a pattern they’ve established over the past several years.

The rate of 1.55 mills is also lower than the 1.92 mills that the library is authorized to levy. The $12.568 million budget assumes a 2.4% increase in tax revenues, based on an increase in property values. No one spoke during a public hearing on the budget that was held during the May 19 meeting.

The budget includes a 3% raise for AADL director Josie Parker, increasing her current salary of $143,114. As part of an annual director’s evaluation, board president Prue Rosenthal read aloud a letter from the board that praised Parker for her work and accomplishments.

Related to infrastructure, trustees authorized Parker to negotiate with Ann Arbor-based O’Neal Construction Inc. for work related to the downtown library entrance. O’Neal would be contracted to provide construction management services for the entrance’s renovation. This is the next step in a process that began several months ago, with construction to begin this summer.

The board also got an update from Parker about the public elevator for the downtown library, which is out of service. It’s expected to cost about $100,000 to repair and will take several months to fix. That work will also take place this summer, and requires closing the lower level of the building, where many public events are held.

The May 19 meeting included approval of contracts for janitorial services and HVAC maintenance, for three-year periods. Also approved was the renewal of a space-use agreement with the nonprofit Friends of the Ann Arbor District Library. FAADL operates a bookstore at the downtown library, with proceeds given to AADL.

The board also got a monthly update on library statistics, “top Tweets” and a viewing of a new video to promote AADL’s summer game, which starts on Friday, June 13, and runs through Sunday, Aug. 31. The video was produced by AADL staff and 7 Cylinders Studio. [Full Story]

The Ann Arbor District Library board has authorized its fiscal 2014-15 budget with a millage rate of 1.55 mills – unchanged from the current rate. The action took place at the board’s May 19, 2014 meeting. [.pdf of budget summary from AADL board meeting packet]

The $12.568 million budget assumes a 2.4% increase in tax revenues, based on an increase in property values. The library is authorized to levy up to 1.92 mills, but in recent years the board has set the millage rate at lower levels. The library’s fiscal year runs from July 1 through June 30.

The budget reflects a 3% increase in the merit raise pool for full-time employees. Salaries, wages and benefits account for the largest portion of the budget … [Full Story]

Ann Arbor District Library board meeting (April 21, 2014): Two items were the main focus of this month’s AADL board meeting: a review of the upcoming fiscal year’s budget, and action on the redesigned entrance to the downtown library.

The proposed fiscal year 2014-15 budget – for the 12 months starting July 1, 2014 – is based on a levy of 1.55 mills, unchanged from the current rate. The library is authorized to levy up to 1.92 mills, but in recent years the board has set the millage rate at lower levels. The $12.568 million budget assumes a 2.4% increase in the district’s property tax base.

The board is expected to vote on the budget at its May 19 meeting.

Related to the redesigned downtown library’s front entrance, the board authorized the library director, Josie Parker, to hire a construction manager for the project. Board members also allocated $18,580 from the fund balance to pay InForm Studio for construction documents. InForm Studio, the architecture firm that previously designed AADL’s Traverwood branch, has been working on this project for several months. An update was given most recently at the board’s March 17, 2014 meeting.

Before taking action, the board heard from InForm Studio’s Cory Lavigne, who presented a revised design for the project, based on feedback from board members and the public. A large translucent sign that had previously been part of the design is now eliminated, after some board members voiced concerns about security issues that it might cause. A bench in front of the building – originally part of the proposed design – has been removed. Instead, a sign that’s low to the ground is proposed in that location.

The existing teal porcelain panels that wrap around the front facade, part of architect Alden Dow’s original design from the mid-1950s, will be replaced with a “concrete skin” panel. The entrance will continue to be oriented to South Fifth Avenue, with new doors into the building. Leading from the front of the building into the vestibule will be two balanced double doors, which will be easier to open than the existing entry, and a single automatic door. A matching set of these doors will lead from the vestibule to the interior of the building.

Lavigne reviewed several other changes, some of which addressed accessibility concerns that were raised in the preliminary design. A heated sidewalk is proposed along the exterior edge of the steps.

The board spent several minutes discussing a suggestion from Ed Surovell, who wanted more than just one flagpole in front of the building. Trustees reached consensus for the details to be worked out by the architect and the facilities committee, on which Surovell serves. Other members of the facilities committee are Margaret Leary and Jan Barney Newman.

The April 21 meeting also marked some transitions in top administrative positions. Associate director Ken Nieman, who has worked at AADL for 14 years, has taken a job as CFO for the public library in Sonomo County, California. His last day at AADL will be May 2. That will also be the last day for human resources manager DeAnn Doll, who’s been with AADL for about 15 years. She has accepted a job as director of human resources for Florida Polytechnic University in Lakeland, Florida.

Earlier this year, Celeste Choate – AADL’s former associate director of services, collections and access – was hired as executive director of the Urbana Free Library in Urbana, Illinois. She started that position on April 1.

At the April 21 meeting, AADL director Josie Parker noted that change is a constant, “and while we miss people, we look forward to the opportunities that change brings us.” [Full Story]

At its April 21, 2014 meeting, the Ann Arbor District Library board reviewed its proposed fiscal year 2014-15 budget, which is based on a millage rate of 1.55 mills – unchanged from the current rate. [.pdf of draft budget summary]

The $12.568 million budget assumes a 2.4% increase in tax revenues, based on an increase in property values. The library is authorized to levy up to 1.92 mills, but in recent years the board has set the millage rate at lower levels.

The budget reflects a 3% increase in the merit raise pool for full-time employees. Salaries, wages and benefits account for the largest portion of the budget expenditures – a projected $8.048 million in fiscal 2014-15. Other major line items include … [Full Story]

A renovation of the downtown library’s front entrance took a step forward, following action by the Ann Arbor District Library board at its April 21, 2014 meeting.

The board authorized the library director, Josie Parker, to hire a construction manager for the project. Board members also allocated $18,580 from the fund balance to pay InForm Studio for construction documents. InForm Studio, the architecture firm that previously designed AADL’s Traverwood branch, has been working on this project for several months. An update was given … [Full Story]

Ann Arbor District Library board meeting (Jan. 20, 2014): Acting in part on recommendations from last year’s communications audit by Allerton-Hill Consulting, the library board authorized budget adjustments totaling $118,000 at its first meeting of 2014.

Two of those items relate to communications and outreach: $63,000 to design, print and mail event postcards, newsletters and other items to all district residents; and $25,000 for a satisfaction survey of 500-600 library district residents, to be conducted by Lansing-based EPIC-MRA. The library previously did a survey in early 2012, in part to gauge public support for financing a new downtown library. The board later put a bond proposal on the November 2012 ballot to fund a new downtown building, but it failed to receive a majority of votes.

The new survey will be used to measure the public’s recognition of the products and services provided by AADL, their regard for AADL as a public institution in the region, and the avenues by which people obtain information about the library.

Results will be ready by this spring, and are expected to help inform the library’s next long-term strategic plan. Trustees have scheduled a retreat on Feb. 3 from 4-7 p.m. in the fourth-floor boardroom of the downtown library, to begin discussions for updating the current strategic plan that runs through 2015.

Also on Jan. 20, trustees elected officers for the coming year. All votes were unanimous with no competing nominations. Prue Rosenthal was re-elected for a second one-year term as board president. Also re-elected for a second one-year term was Rebecca Head, as board secretary. Barbara Murphy was elected as vice president, and Jan Barney Newman was elected as treasurer. Newman had served as vice president in 2013.

The board also established special committees for communications and facilities, and made appointments to those as well as to standing committees for finance and policy.

Work of the policy committee was another item on the Jan. 20 agenda. The committee previously had discussed staff proposals to revise more than a dozen sections of the AADL policy manual. Discussion at the board meeting focused on policy changes to offer free library cards to non-resident students and staff at state-sanctioned schools within AADL’s district. Also highlighted were the library’s behavior rules, which board member Nancy Kaplan called generous and kind. AADL director Josie Parker noted that even though the current policy prohibits sleeping in the library, during the recent extreme cold no one is asked to leave when they are found sleeping. The board will vote on the proposed policy revisions at its February meeting.

The board heard from five speakers during public commentary, including thanks from local cartoonist and teaching artist Jerzy Drozd for services that the AADL provides for the youth of Ann Arbor. Since 2011, Drozd has hosted a podcast called Comics Are Great! that’s recorded in the AADL podcast studio. Drozd called it “The Dick Cavett Show for cartoonists.” Also during public commentary, Kathy Griswold again urged the board to videotape its meetings for broadcast, and to open its committee meetings to the public. [Full Story]

In three separate votes, trustees of the Ann Arbor District Library board approved budget adjustments for the current fiscal year, which runs from July 1, 2013 through June 30, 2014. The adjustments, which took place at the board’s Jan. 20, 2014 meeting, totaled $118,000.

The changes involve transfers from the library’s fund balance into the capital outlays budget, the library programming line item, and the purchased services line item:

• Increase the capital outlays budget by $30,000 to buy a delivery truck from Varsity Ford.
• Increase the library programming line item by $63,000 for costs related to the design, printing and mailing of event postcards and newsletters to all district residents. AADL director Josie Parker told the board that this is in direct response … [Full Story]
  

Ann Arbor District Library board meeting (Dec. 16, 2013): The board’s main action item was to accept the 2012-13 audit, which was briefly reviewed by Dave Fisher of the accounting firm Rehmann. It was a clean report, he said.

There was no discussion among board members on that item, though Fisher noted the audit had been discussed at the board’s budget and finance committee in November.

Also approved was a one-year lease extension with Green Road Associates for storage of newspaper archives. The library has leased the Plymouth Park facility – an office park owned by First Martin Corp. on Green Road, north of Plymouth – since January 2010. That’s when AADL took possession of the Ann Arbor News archives, a few months after the owners of that publication decided to cease operations. The library is digitizing the Ann Arbor News archives, along with material from other local newspapers, as part of a project called Old News.

Much of the meeting focused on two staff presentations: A report on library statistics for November in five categories (collections, users, visits, usage and participation); and an update on the Washtenaw Library for the Blind and Physically Disabled (WLBPD).

One person, Donald Salberg, addressed the board during public commentary. Part of his remarks focused on the board’s decision – at its Nov. 11, 2013 meeting – to approve a tax-sharing agreement with Pittsfield Township and the State Street corridor improvement authority. He told trustees that they hadn’t identified any real benefit that the CIA would bring to the library.

At the end of the meeting, board president Prue Rosenthal read a statement that defended the board’s decision to participate in the CIA, outlining its benefits to the library and the broader community. She said that although the board vote had not been unanimous, she thought that all trustees were comfortable that the decision was made with a great deal of care. [Full Story]

Ann Arbor District Library board meeting (Oct. 21, 2013): Expressing concerns over the possible addition of a downtown park on the city-owned Library Lot site – adjacent to the downtown library – AADL trustees discussed but took no formal action related to a recent recommendation of the Ann Arbor park advisory commission.

The idea for a new park was among several recommendations approved by the commission at its Oct. 15, 2013 meeting, to be forwarded to the city council for consideration. The AADL was specifically mentioned in the Library Lot recommendation: “In order to adequately address issues of safety and security, the Ann Arbor District Library must also be strongly represented in the planning process.”

AADL director Josie Parker stressed that neither she nor board president Prue Rosenthal had indicated that the library is in any way capable of advising the city regarding security and safety of a park. They had attended a meeting of the downtown park subcommittee, she said, and had related the library’s experiences regarding a range of security issues at the downtown building. Parker reported that so far in 2013, the library has made police requests to its downtown building on average every 3.5 days.

Trustees generally expressed caution and noted that many questions remained about whether a downtown park at that location would be viable, without adequate oversight and additional development. Parker planned to relay the board’s concerns to the park advisory commission.

Another major item of discussion at the Oct. 21 meeting related to Pittsfield Township’s proposed State Street corridor improvement authority (CIA). Craig Lyon, director of utilities and municipal services for Pittsfield Township, and Dick Carlisle of Carlisle Wortman Associates were on hand to answer questions, as was CIA board member Claudia Kretschmer of Gym America. Trustees asked a range of questions, covering other financing options, the process for receiving federal funds, and the procedure for opting out of this new tax increment financing (TIF) authority.

If the board decides that AADL will opt out, a resolution would need to be passed. Taxing entities have a 60-day period in which to make an opt-out decision. That period began with an Oct. 9 public hearing held by the Pittsfield Township board, and will end in early December. The only AADL board meeting currently scheduled before then is on Nov. 11.

In its one main action item on Oct. 21, the board authorized a $40,000 adjustment to AADL’s 2013-14 budget to cover costs of repairs and testing of the downtown library roof. The adjustment transfers $40,000 from the library’s fund balance to the repair and maintenance line item. According to the most recent financial report, the library had a fund balance of $8.03 million as of Sept. 30, 2013.

During her director’s report, Parker highlighted some of the niche services that the library provides – such as hosting a Minecraft server and a recent Oculus Rift Hackathon. She said she wanted the board to think about the things that go beyond just lending books – services that are important to some but completely irrelevant to others. “The combination of it all is what makes the Ann Arbor District Library the amazing library system that we all know it is,” Parker said. “It’s the sum of all these parts, not one aspect or service.”

During committee reports, Nancy Kaplan noted that the communications committee hopes to receive a report later this month from Allerton-Hill Consulting to review. The consultants were hired earlier this year to conduct a communications audit for the library – a move that’s been criticized by some residents who believe the work is positioning AADL for another bond proposal to build a new downtown library.

For the first time in several months, no one spoke during public commentary at the board meeting. [Full Story]

Ann Arbor District Library board meeting (Aug. 19, 2013): A meeting with no major action items stretched into one of the longest sessions for the library board in recent years, with multiple presentations from staff and a briefing on the bike share program.

Heather Seyfarth of the Clean Energy Coalition described a new bike share program that CEC is managing, with a targeted launch of April 2014. One of the proposed bike stations could be located on library property at AADL’s downtown building, on South Fifth Avenue next to Library Lane. The library isn’t being asked to invest in the project, which is a partnership between CEC, the University of Michigan, the Ann Arbor Area Transportation Authority and the city of Ann Arbor. However, locating a station on AADL property would require a formal agreement between the library and CEC.

Seyfarth noted that the program doesn’t yet have a name, and organizers plan to ask the public for suggestions. They had originally settled on GoBike, but that name is already trademarked by another organization.

Trustees were also updated by library staff on activities related to goals in the five-year strategic plan, from 2010-2015, and on the latest direct licensing agreements that the library has reached with authors and musicians. Regarding the licensing deals, AADL director Josie Parker pointed out that the library staff decided not to pursue some options that are available to libraries, such as Freading and Zinio. In those other approaches, there is a go-between handling the licensing deals with authors and artists. She noted that at this point, AADL is in the minority as it pursues direct licensing. Some of those deals are with local authors and organizations, including indie label Ghostly International and graphic novelist Jim Ottaviani.

Trustees also received a briefing on a new format for presenting AADL statistics in five categories: Collections, users, usage, visits and participation. Eli Neiburger, AADL’s associate director of IT and product development, showed data in these categories using bar graphs and charts, and talked about the meaning behind the numbers. New information was also included in the report, like the value of the total AADL collection – estimated at $16.1 million, based on the replacement cost of all items in the AADL catalog.

In one of its few action items, the board approved three minor adjustments to the 2012-13 budget, for the prior fiscal year ending June 30, 2013. The adjustments totaled $11,000. Trustees also passed a resolution thanking Vicki Browne on her recent retirement. She had worked at the AADL since 1988.

During committee reports, Margaret Leary – chair of the facilities committee – noted that committee members had given Parker the go-ahead to get cost estimates for renovating the entry of the downtown library, including replacement of the front doors. It’s not yet clear if the project would require board approval.

Though not an agenda item, the library’s contract with Allerton-Hill Consulting emerged on several occasions during the meeting, including public commentary. Board president Prue Rosenthal also made a brief statement in response to public commentary at previous meetings. She stressed that “the board of the Ann Arbor District Library has done nothing illegal,” she said. “We are not in violation of the Michigan law.” Members of the Protect Our Libraries political action committee have questioned whether board’s committee meetings, which do not include a quorum of board members and are not open to the public, comply with the Michigan Open Meetings Act. [Full Story]

At its Aug. 19, 2013 meeting, the Ann Arbor District Library board approved three minor adjustments to the 2012-13 budget, for the prior fiscal year ending June 30, 2013. The adjustments totaled $11,000.

Ken Nieman – AADL’s associate director of finance, HR and operations – had previously indicated that such adjustments would be necessary. At the board’s July 15, 2013 meeting, he told the board that three items were over budget for the year ending June 30: utilities, communications and software. The board made some budget adjustments at its June 17, 2013 meeting based on estimates that turned out to be too low. Nieman had said the board would be asked to make additional adjustments to the previous year’s … [Full Story]

Ann Arbor District Library board meeting (June 17, 2013): In a meeting held at the Traverwood branch, library trustees approved a contract to upgrade the Internet infrastructure for another branch – the Pittsfield location.

The $112,150 contract with Merit Network, a nonprofit based in Ann Arbor, would put the Pittsfield branch on par with high-speed connections throughout the rest of the AADL system. The branch had been described to the board as a “bandwidth backwater,” with about 2% of the Internet connectivity speed compared to other AADL locations. The project will be paid for with money from the library’s fund balance.

In other action, the board approved final budget adjustments for the fiscal year ending June 30 – a routine procedure.

In her director’s report, Josie Parker highlighted the launch of the library’s popular summer reading game, and announced that Ann Arbor/Ypsilanti Reads is soliciting suggestions for its 2014 selection – a work of fiction. The theme is “A Very Good Read.”

During public commentary, Doug Jewett focused his remarks on the Michigan Open Meetings Act, especially as it relates to committee meetings. Bob Rorke discussed the results of a Freedom of Information Act request filed by the Protect Our Libraries political action committee, related to the AADL’s hiring of Allerton-Hill Consulting. Reading through the 634 pages of material the library had produced in response to the FOIA request had raised some concerns for Rorke, including questions about whether the library was using public monies for political purposes. [Full Story]

At its June 17, 2013 meeting, the Ann Arbor District Library board voted to make minor year-end adjustments to the budget for fiscal year 2012-13, which ends June 30. This is a standard action at the end of the fiscal year.

The adjustments entailed making the following transfers:

• $18,000 from capital outlays to the supplies line item.
• $15,000 from capital outlays to the utilities line item.
• $12,000 from repairs & maintenance to the communications line item.
• $4,000 from repairs & maintenance to the line item for other operating expenditures.
• $10,000 from the fund balance/restricted funds to the programming line item.

This brief was filed from the library’s Traverwood branch at Traverwood Drive and Huron Parkway, where the board held its June meeting. A more detailed report … [Full Story]

Ann Arbor District Library board meeting (May 6, 2013): Reversing a slight tax increase that had been proposed in the draft budget, the AADL board approved a $12.3 million budget for fiscal 2013-14 with an unchanged tax rate of 1.55 mills. The library’s fiscal year begins July 1.

Nancy Kaplan, chair of the board’s budget & finance committee, said the committee met after the April 15, 2013 board meeting and discussed concerns that had been raised about the proposal to levy a slightly higher millage rate of 1.575 mills. She noted that administration had proposed cuts to allow the rate to remain unchanged.

The main reduction in expenses came from the materials line item, with nearly $100,000 saved by switching from RFID to bar code technology for handling circulation. AADL director Josie Parker stressed that the library is able to secure those savings without impacting the purchase of materials for its collection.

In addition to the budget, the board also approved a one-year extension on the space-use agreement with the nonprofit Friends of the Ann Arbor District Library, which operates a used bookstore in the lower level of AADL’s downtown branch at 343 S. Fifth Ave. Proceeds of the store are given to the library.

The board was briefed on a proposal that they’ll be voting on next month to upgrade the fiber-optic infrastructure for the Pittsfield branch. Eli Neiburger, AADL’s associate director of IT and production, described that location at 2359 Oak Valley Drive as a “bandwidth backwater,” with about 2% of the Internet connectivity speed compared to other AADL locations. The recommendation is to hire the nonprofit Merit Network to build and maintain a connection from the branch to Merit’s existing high-speed network. The contract includes a one-time cost of $112,150 and ongoing annual costs of $2,625.

The May 6 session also included two statements from board president Prue Rosenthal, which she read aloud during the meeting. One was a letter from the board to Parker, following her annual evaluation. The board praised Parker’s work over the past year, including the recognition and leadership of Parker and her staff at the state, national and international levels. At Parker’s request, her salary was unchanged for the fourth consecutive year.

Rosenthal’s second statement, read early in the meeting, was in response to issues raised at previous meetings during public commentary about the board’s compliance with Michigan’s Open Meetings Act. The board is scrupulous about adhering to the letter and spirit of the law, Rosenthal stated.

At the end of the meeting, resident David Diephuis responded to Rosenthal’s statement, urging the board to videotape its meetings and to allow the public to attend the board’s committee meetings. He noted that the board does meet the requirements of the OMA. “My question to you is what is allowed under the act,” he said. “I believe this community wants more than what’s required.”

The suggestion to videotape the monthly board meetings had been proposed two years ago by trustee Nancy Kaplan but had been supported by only one other board member, Barbara Murphy.

A videotaping of the meeting did occur for the first time on May 6, however. Skyline High junior David Kloiber set up two stationary cameras to record the proceedings. He had been hired by the Protect Our Libraries political action committee, which posted the video on YouTube. [Full Story]

The Ann Arbor District Library board has authorized its fiscal 2013-14 budget with a millage rate of 1.55 mills – unchanged from the current rate. The action took place at the board’s May 6, 2013 meeting. [.pdf of budget summary from AADL board meeting packet]

The $12.328 million budget assumes a 2.1% increase in tax revenues, based on an increase in property values. The approved budget and millage rate are slightly lower than the draft proposal presented at the AADL board’s April 15, 2013 meeting. At that time, trustee Ed Surovell argued strongly against even the slightest increase in the millage rate, which had been proposed at 1.575 mills. The library is authorized to levy up to 1.92 mills, but … [Full Story]

Ann Arbor District Library board meeting (April 15, 2013): Two main topics were discussed at the April AADL board meeting: The draft budget for fiscal 2013-14, and a proposal for an ice-skating rink on the city-owned Library Lane parking lot, adjacent to the downtown library on South Fifth Avenue.

The $12.475 million proposed budget calls for levying the AADL’s tax at a rate of 1.575-mill – a small increase from the current 1.55-mill rate, but still below the amount that AADL is authorized to levy. [.pdf of draft 2013-14 budget]

Ken Nieman – AADL’s associate director of finance, HR and operations – told the board that the budget includes a 3% increase in the merit raise pool for full-time employees and an increase in hourly base rates for part-time workers. The administration wanted to make sure that the library’s lower-paying jobs start at more than $9 per hour. “It will help us attract people and hopefully also keep people as we compete against other businesses out there,” he said.

The board is expected to vote on the budget and set the millage rate on May 6, but several trustees made comments about the draft budget during the April 15 meeting. Ed Surovell argued strongly against even a small tax increase, and said he wouldn’t be voting for a budget that includes any increase to the millage. It’s estimated that the additional 0.025 mills would increase the amount of the library tax for homeowners by $2.50 per year, for a home that has a taxable value of $100,000. The increase is estimated to result in an additional $185,000 in tax revenues, compared to a 1.55-mill rate.

The April 15 meeting also included a presentation by Stewart Gordon and Alan Haber, who are advocating to put a temporary, artificial ice-skating rink at the northwest corner of the Library Lane parking lot. They asked the board to designate a liaison from the library, to facilitate communications as the project unfolds – they hope to construct and open it by Oct. 15. Several commissioners board members expressed skepticism about the proposal, stressing concerns over financing and security issues.

The board also heard from five people during public commentary. Topics included concerns over the hiring of Allerton-Hill Consulting, and thanks for support the library’s support of the ArborWiki and Old News projects. [Full Story]

At their April 15, 2013 meeting, Ann Arbor District Library trustees reviewed a draft budget for fiscal 2013-14, which calls for levying a 1.575-mill tax – a small increase from the current 1.55-mill rate, but still below the amount that AADL is authorized to levy. [.pdf of draft 2013-14 budget]

The AADL is authorized to levy up to 1.92 mills, but the board has in recent years set the millage rate at lower levels.

The board is expected to vote on the budget and set the millage rate on May 6, but several trustees made comments about the draft budget during the April 15 meeting. Ed Surovell argued strongly against even a small tax increase, and said he wouldn’t be voting … [Full Story]

Ann Arbor District Library board meeting (March 18, 2013): Several items during the AADL board’s most recent meeting related to the issue of communications.

Nancy Kaplan, chair of the board’s new communications committee, announced that AADL will hire Allerton-Hill Consulting to do a communications audit and plan for the library, to be completed this year. The decision was made in consultation with AADL director Josie Parker, Kaplan said. It didn’t require a board vote because the amount of the contract is the maximum for not triggering board approval: $28,000. Contracts for purchases over that amount must be authorized by the board.

Board president Prue Rosental, in supporting the decision, noted that during the campaign to pass a bond for a new downtown library – which voters rejected on Nov. 6, 2012 – library advocates learned that “people in the community didn’t know what we do and how well we do it.”

Some of those “what we do” activities were highlighted during two presentations at the meeting: (1) an overview of AADL podcasts produced by staff and patrons; and (2) a report from Eli Neiburger, AADL’s associate director of IT and production, about his recent trip to Germany as a guest of the U.S. State Department and Zukunftswerkstatt (“Future Workshop”), visiting libraries in several cities. The head of the Zukunftswerkstatt was interested in using AADL’s efforts as a model to get German libraries more involved with younger communities, using gaming and other activities. As a result of the partnership with AADL, a dozen libraries in Germany have started running events through the GT System, which AADL staff developed. A league tournament is being held, and three winners will come to Ann Arbor for the May 19 German-American Gaming League Championships, held at the AADL.

Communications was also a topic during public commentary. Libby Hunter, a member of the Protect Our Libraries political action committee, urged the board to be more open and transparent, asking them to allow the public to attend committee meetings, to videotape their meetings for broadcast on Community Television Network, and to explain their use of closed sessions in relation to the Michigan Open Meetings Act. And Don Salberg asked for more information related to the condition of the downtown library, and for details on the board’s rationale for wanting a larger building on that same site.

Also during public commentary, Stewart Gordon spoke briefly about an effort to put a skating rink on the city-owned Library Lane site, adjacent to the downtown library on South Fifth Avenue. He hoped the topic could be put on the board’s agenda at some point.

The one resolution that was on the board’s agenda was unanimously approved: A one-year contract extension with Pace Mechanical Services for $83,865. The contract, which will run through June 30, 2014, covers HVAC equipment and maintenance.

The board also talked briefly about its budget preparations for fiscal 2013-14, which begins July 1. The budget and finance committee will bring a draft budget to the board’s April 15 meeting, with a vote on the budget scheduled for May 20. For the current fiscal year, the AADL has a budget of about $12 million, with a millage rate set at 1.55 mills. [Full Story]

Ann Arbor District Library board meeting (June 18, 2012): Library trustees spent part of Monday’s meeting reviewing two recent public forums on the future of AADL’s downtown building on South Fifth Avenue. No details were discussed about whether the board plans to seek a millage to fund a major renovation or rebuilding of the structure, and no one showed up for public commentary to address the topic.

Less than two months remain until an Aug. 14 deadline to put a millage proposal on the Nov. 6 ballot. At this point, only one more board meeting is scheduled before then – on July 16.

A third and final public forum on the downtown library is set for Wednesday, June 20 from 7-8:45 p.m. in the fourth-floor conference room of the downtown building, 343 S. Fifth Ave.

Videos of the previous two forums are posted on the library’s website, along with additional information about the building. For Chronicle coverage of the June 9 forum, see: “AADL Board: What’s Your Library Vision?”

In other action during Monday’s meeting, the board voted to make minor year-end adjustments to the budget for fiscal year 2011-12 budget, which wraps up on June 30. In a separate financial report, associate director Ken Nieman told the board that tax tribunal decisions are affecting revenues more than anticipated, but that higher-than-expected revenues in other areas are offsetting that impact.

The board also got an update on the kickoff of AADL’s popular summer game, which took place Sunday night at the Ann Arbor Summer Festival’s Top of the Park. The library is sponsoring Sunday Kids Rock concerts at TOP.

The meeting ended with highlights of a letter of recognition from Richard Cochran, president of the Michigan Library Association, who praised AADL director Josie Parker’s service with MLA. Parker served as MLA president from 2007-2008 and was chair of the MLA legislative committee from 2010-2012. “Josie Parker is a visionary among her peers,” Cochran wrote. “She is a vocal advocate of library services and is extremely well-respected in the library community and by legislators.” [Full Story]

At its June 18, 2012 meeting, the Ann Arbor District Library board made adjustments to the previously approved 2011-12 budget, for the year ending June 30, 2012. This is a standard action at the end of the fiscal year.

A total of $44,000 was transferred to the line item for supplies, coming from the following line items: capital outlays ($24,000), software ($10,000), communications ($5,000), and repairs ($5,000). The supplies line item covers computer and IT products that cost less than $1,000. Items higher than $1,000 are paid for out of the capital outlays line item.

This brief was filed from the fourth-floor conference room of the downtown library at 343 S. Fifth Ave. in Ann Arbor. A more detailed report will follow: … [Full Story]

Ann Arbor District Library board meeting (May 21, 2012): The board’s main action items related to the 2012-13 budget, for the fiscal year beginning July 1, 2012. The public portion of the meeting lasted 45 minutes, following an executive session to discuss a written opinion of legal counsel and director’s evaluation.

In three separate, unanimous votes, the board approved the $12.183 million budget, set a millage rate at 1.55 mills – unchanged from the current rate – and designated the budget as a line-item budget with a policy for disbursements. There were no amendments, and minimal discussion. No one attended a public hearing on the budget.

Several trustees noted that the millage rate is below the 1.92 mills that the district is authorized to levy. If set at that higher rate, the library would see an additional $1.6 million in property tax revenues. The lower rate has been in place since fiscal 2009-10.

Monday’s meeting also included a report on the performance evaluation of AADL director Josie Parker, which was overwhelmingly positive. Parker’s salary will remain unchanged at $143,114.

Board president Margaret Leary read aloud a letter to Parker that praised her accomplishments, and highlighted an upcoming challenge: “The Ann Arbor District Library has increasingly been central to our community and its growth and prosperity. Now AADL has to decide whether its downtown facility is up to providing what the community deserves.”

The reference to a downtown facility reflects a decision by the board and top staff to resume exploring the possibility of a new building, in place of the current four-story structure at 343 S. Fifth Ave. A recent survey commissioned by AADL – and presented to the board at its April 16, 2012 meeting – indicates voter support for a tax increase to pay for major renovations or reconstruction of that building.

In another action item at Monday’s meeting, the board approved a one-year extension to the space-use agreement with Friends of the Ann Arbor District Library (FAADL). The nonprofit operates a used bookstore in the lower level of AADL’s downtown building. Proceeds of the store – about $90,000 annually – are given to the library.

Most of the board’s questions and discussion at the meeting related to a non-action item brought up during Parker’s report on the recent Vision 2012 conference, which drew 400 people from across Michigan and nearby states. The event featured three dozen exhibitors of products and services for the blind and visually impaired. It was hosted by AADL, which administers the Washtenaw Library for the Blind and Physically Disabled. Ed Surovell speculated that there might be an opportunity to grow the event even more. [Full Story]

The Ann Arbor District Library board unanimously approved the $12.183 million budget for fiscal year 2012-13 at its May 21, 2012 meeting. In a separate vote, the board set a millage rate of 1.55 mills, unchanged from this year – and still below the 1.92 mills that the district is authorized to levy. The library’s fiscal year runs from July 1 through June 30.

No one spoke during a public hearing on the budget, held at the beginning of the meeting.

A draft budget had been presented at the board’s April 16, 2012 meeting. At that time, the budget had been developed with a 1% increase in projected tax revenues. The final budget projects just a 0.4% increase, with an estimated $11.132 … [Full Story]

Ann Arbor District Library board meeting (April 16, 2012): As previously reported by The Chronicle, a new survey commissioned by the Ann Arbor District Library indicates voter support for a tax increase to pay for major renovations or reconstruction of the downtown building at 343 S. Fifth Ave.

At the board’s April meeting on Monday, AADL director Josie Parker summarized results of the phone survey, which was conducted in early March by the Lansing firm EPIC-MRA. It included 400 responses. She noted that the library’s five-year strategic plan, approved by the board in 2010, includes an initiative related to the downtown building.

The survey indicated that if a vote were taken today – on funding a $65 million renovation or new construction project with a property tax increase of 0.69 mills – 45% of survey respondents would vote yes, and another 15% would lean toward a yes vote. That compares with a total of 37% who said they would either vote no or lean toward no.

Support was even stronger among survey respondents for scaled-back options with lower tax increases. [.pdf of survey results]

“This is a beginning, but it’s a very positive beginning after a long four years,” Parker said, referring to the board’s decision in 2008 to halt redevelopment of the downtown building because of faltering economic conditions.

Later in the meeting, the board voted unanimously to appoint a three-member special facilities committee, charged with making recommendations to the full board.

The April 16 meeting also included a presentation of the draft 2012-2013 budget, for the fiscal year beginning July 1, 2012. The budget is based on levying 1.55 mills – unchanged from the current levy, but below the 1.92 mills that the district is authorized to collect.

The budget anticipates tax revenues of $11.203 million for fiscal 2012-13, representing a 1% increase in tax revenues compared to the current projection of $11.091 million for fiscal 2011-12. The overall FY 2012-13 budget revenues – including tax revenue, state aid and other revenue sources – is $12.254 million, compared to the current budget of $12.191 million.

The board is expected to vote on the budget at its May 21 meeting. That meeting is also expected to include a public hearing on the budget, as well as a formal director’s evaluation and renewal of a space use agreement with the Friends of the AADL, which operates a used bookstore in the downtown library’s lower level. [Full Story]

At its April 16, 2012 meeting, the Ann Arbor District Library board reviewed a draft of the budget for the coming fiscal year, beginning July 1, 2012 through June 30, 2013. [.pdf of draft budget]

Based on collection of a 1.55 mill tax, the budget anticipates tax revenues of $11.203 million for fiscal 2012-13, compared to the current budget projection of $11.091 million for fiscal 2011-12. That represents a 1% increase in tax revenues. The overall FY 2012-13 budget revenues – including tax revenue, state aid and other revenue sources – is $12.254 million, compared to the current budget of $12.191 million.

On the expense side, employee benefits are budgeted to increase from $1.476 million this year to $1.565 million in … [Full Story]

Ann Arbor District Library board meeting (March 19, 2012): Monday’s relatively brief library board meeting was punctuated by a celebration of AADL director Josie Parker’s 10 years in that role.

During her director’s report, Parker spoke at length in praise of the library’s staff and their service ethic, saying ”that ethic is what makes this library a great library” and one she is proud to lead. The board passed a resolution recognizing her decade of leadership, citing a list of accomplishments that included the opening of three new branches and the library’s role in taking on the Washtenaw Library for the Blind and Physically Disabled and the digitization of the Ann Arbor News archives. Cake was served.

Earlier in the meeting as part of the board’s committee reports, Ed Surovell noted that for the first time in more than 15 years, the library staff doesn’t have sufficient information at this point to draft a budget for the coming fiscal year. Typically in March the board’s budget and finance committee, on which Surovell serves, will review the draft budget before it goes to the full board in April. That committee review process has been delayed because of uncertainties regarding future revenues, including funds the library receives from personal property taxes and penal fines.

Parker, who chairs the Michigan Library Association’s legislative committee, later told the board that she’s been spending a lot of time in Lansing, talking with state legislators and testifying in committee hearings about the importance of funding public libraries. She told The Chronicle that the budget process is expected to be back on track in April, after Washtenaw County’s equalization report is completed. That annual report is the basis for determining taxable value of property in the county, which in turn indicates how much tax revenue is collected by local taxing entities. The library board typically adopts a budget in May, for the fiscal year beginning July 1.

As part of another committee report, Prue Rosenthal noted that a new facilities committee had met to discuss the condition of the downtown building and what kinds of issues the board should be thinking about going forward. Board president Margaret Leary later clarified that the group met informally and that the committee hasn’t been officially created – that’s expected to occur with a board vote at the April 16 meeting. [Full Story]

Ann Arbor District Library board meeting (Nov. 22, 2011): After pausing a project to redevelop the library’s downtown building three years ago, the AADL board voted at their November meeting to provide funds for consultants to help resume the process.

A transfer of $45,000 from the library’s fund balance to the administration’s consulting budget will be used to start the process for determining the future of the AADL’s downtown location, director Josie Parker told the board. In late 2008, economic conditions had prompted the board to call off plans to construct a new downtown building – a process that had been well underway. It’s time to start that discussion again, Parker said.

The downtown library is adjacent to several other projects that will impact its future, including the large underground parking structure – and whatever is eventually chosen to be built on top of it – being constructed immediately to the north of the library.

In other business, the board approved a one-year lease extension of the office space that houses the Ann Arbor News archives. The library took possession of the archives in January 2010. AADL is digitizing and posting the archives online, as part of the library’s Old News project.

The board also was briefed about an audit for its 2010-2011 fiscal year, which ended June 30. The auditor – Dave Fisher of the accounting firm Rehmann – described it as a clean audit. He suggested that the board consider implementing a fund balance policy in response to a new reporting standard issued by the Governmental Accounting Standards Board (GASB). The board’s finance committee plans to take on that issue.

In her director’s report, Parker noted that AADL had again received the Library Journal’s five-star rating. It’s the highest rating awarded to libraries, and AADL was the only library in Michigan to achieve five stars.

Later in the meeting, Eli Neiburger – AADL’s associate director of IT and product development – gave a presentation about the library’s popular summer game, which this year had added an online component and achieved an unprecedented level of participation. He noted that although the game is AADL’s version of the traditional summer reading program, the word “reading” isn’t used to promote it. Feedback from previous years indicated that reading seems too much like homework, and discourages participation. ”Take the word reading out of the game, and people will read a lot more,” he said. [Full Story]

Ann Arbor District Library board meeting (Sept. 19, 2011): Much of Monday’s 20-minute public meeting was spent discussing the possible repeal of the state’s personal property tax – a move that would take an estimated $637,000 out of the library’s roughly $12 million annual budget.

Josie Parker briefed the board during her director’s report, saying she wanted trustees to be aware of the issue and of its potential impact on the library’s finances. Legislation has been introduced, but it’s not yet clear whether lawmakers will decided to eliminate the tax completely or simply reduce it. Also unclear is what – if any – options would be available to taxing authorities to replace that lost revenue. Parker noted that when Pfizer closed its Ann Arbor operation several years ago, the library also took a hit. Pfizer had been the city’s largest taxpayer.

Parker’s report also included news about a lawsuit brought by Herrick District Library against the Library of Michigan. The state library has decided not to appeal an August court of appeals decision, which ruled in favor of Herrick’s position. Herrick had challenged new rules that would have changed how public libraries qualify for state aid. The changes were seen as a threat to local control, by taking away certain decision-making authority from local libraries. AADL was the only individual library in the state to file an amicus curiae brief in support of Herrick.

There was no board discussion about a potential response to the Ann Arbor Downtown Development Authority’s excess tax capture decision. At issue is the interpretation of a city ordinance about tax increment finance (TIF) capture in the DDA’s downtown district. In July, the DDA board passed a resolution stating its opinion that the city’s ordinance does not require the DDA to return any money to taxing authorities in its TIF district – despite the fact that the DDA had already returned excess TIF revenue earlier this year.

The AADL is a taxing authority in the DDA’s TIF district and has been consulting with its legal counsel over the implications of that decision, as well as a possible response. Queried by The Chronicle after Monday’s meeting, Parker said the AADL has made no decision yet on the issue. [For background and analysis of the excess tax capture, see Chronicle columns: “Taxing Math Needs Another Look” and “TIF Capture is a Varsity Sport.”] [Full Story]

Ann Arbor District Library board meeting (July 18, 2011): Library board members quickly dispatched their business in the public portion of Monday’s regular meeting. The 15-minute session included a brief review of end-of-the-fiscal-year finances, as well as a report from AADL director Josie Parker.

As part of her comments to the board, Parker congratulated trustee Ed Surovell for receiving the Michigan Library Association‘s 2011 Trustee Citation of Merit – the highest award given by that organization. Surovell – owner of the eponymous Ann Arbor real estate firm – has served on the AADL board for 16 years and was a member of its inaugural elected board in 1996, when the library became an independent entity.

In describing his contributions to libraries over the years on the local, state and national levels, Parker also noted that Surovell’s personal library is the envy of many book collectors. “He understands books at their heart,” she said, “and they clearly live in his.” [Full Story]