A drawing of Joshua Wiener’s proposed rain garden sculptures at First & Kingsley. (Image provided in the AAPAC Aug. 28, 2013 meeting packet.)

His proposal entails creating white metal images of five small mouth bass, in varying sizes, that appear to be emerging from the landscape and pointed toward the Huron River. Two of the sculptures will be large enough to serve as benches.

Because the artist’s contract of $23,380 is less than $25,000, it does not require city council approval. The sculptures would likely be installed during the spring of 2014.

Commissioners also received several updates during the meeting, and reviewed a new spreadsheet designed to track more effectively current and potential projects. [.xls file project tracker] Aaron Seagraves, the city’s public art administrator, reported that a selection panel picked Catherine Widgery of Cambridge, Mass., as the artist for a major public art project on the East Stadium bridges in Ann Arbor. However, the panel is asking Widgery to revise her proposal before presenting it to AAPAC and the city council for approval. The project has a $400,000 total budget.

Other updates covered projects at Argo Cascades, the city’s wastewater treatment plant, Arbor Oaks Park, a memorial for Coleman Jewett at the Ann Arbor Farmers Market, and the “Canoe Imagine Art” community project. Additional potential projects were mentioned, including possible artwork for the new bike share program and the public skatepark, which is now under construction at Veterans Memorial Park.

Commissioners also viewed a short video produced by Ashlee Arder, one of the newest members of AAPAC. The intent is to promote the commission and the city’s public art program. The video is already available on YouTube, and Arder plans to post it on the commission’s website, Facebook page and Twitter account, @AAPublicArt.

The meeting was attended by six of the seven commissioners, including Marsha Chamberlin, who participated via conference call. There are two vacancies on the nine-member commission. At the city council’s Aug. 19, 2013 meeting, Devon Akmon was nominated to fill one of the vacancies. Akmon is an Ann Arbor resident and the new director of the Arab American National Museum in Dearborn. At its Sept. 3 meeting, the city council is expected to vote on Akmon’s confirmation to AAPAC .

No name has been put forward publicly for the second vacancy. One of the two vacancies resulted when Tony Derezinski was not reappointed. The other stemmed from Wiltrud Simbuerger’s resignation earlier this year. Her term would have ended Dec. 31, 2013.

First & Kingsley Rain Garden

Commissioners were asked to vote on Joshua Wiener‘s schematic design for public art at a planned rain garden, to be located at the southeast corner of First & Kingsley. [.pdf of staff memo, including itemized budget]

At AAPAC’s March 27, 2013 meeting, commissioners had selected the Denver artist to work with landscapers and incorporate public art into a new rain garden at that location, which is in a floodplain. The project has a $27,000 budget, though the artist’s contract would be for $23,380.

Wiener visited Ann Arbor on July 15 to present his design to the public. He gave a presentation at city hall, and attended the Townie Party to talk with community members about the project. His proposal is for sculptures showing the outlines of five fish. They’re small mouth bass, in different sizes, made of white epoxy-painted steel and pointed toward the Huron River. The largest sculpture will be just under 8 feet tall, 20 feet wide and about 5 feet deep. Two of the fish will be large enough to serve as benches.

From the artist’s statement:

The significance of water on this site is represented by having fish on the land. They are emerging to articulate how this rain garden is an extension of the river. The fish evoke water and the shape of their bodies creates waves that give an additional suggestion of water on the land. As the audience passes the piece, the fish will change positions in relation to one another. The sculpture will have a kinetic feel without any moving parts. The fish will appear to be swimming and the outline of their fins will create overlapping waves, adding to the feeling that water is moving on this site. The landscape and the art have been woven together. The plants will be placed in a way that conveys the surface of water with long flowing lines along the same orientation as the fish. There are also shapes in the landscape that suggest shadows of the fish.

Kingsley & First Rain Garden: Commission Discussion

At the Aug. 28 meeting, Bob Miller expressed surprise at some of the items included in the staff memo, which indicated that the artist would need to provide a plan for removing graffiti and proof that the sculptures would remain secure and permanent. Where did those items come from?

Aaron Seagraves, the city’s public art administrator, indicated that those were the result of questions raised by the task force that had recommended Wiener for the work. [Task force members are Connie Brown, Jerry Hancock, Claudette Stern, John Walters and Jeff Kahan.]

John Kotarski asked about the color of the fish sculptures. The artist had proposed white, but some members of the public had indicated a preference for cor-ten steel, which is a rusty brown. Cor-ten is a more expensive material, Kotarski noted, so that would have meant fewer fish sculptures, but the rusty brown color would stand out more in the winter.

Connie Brown reported that the task force had discussed this issue at some length, but opted to go with the artist’s preference. Miller said his only concern was about the maintenance of powder coating, which is the process that will be used to paint these sculptures. Brown replied that the artist has been directed to provide something that’s as maintenance-free as possible, with the understanding that every kind of artwork needs some kind of maintenance. Wiener will be developing a maintenance program for this work, she said.

Craig Hupy, the city’s public services area administrator, pointed out that because the artist’s contract is less than $25,000, it does not require approval by the city council. However, he recommended that AAPAC provide a formal communication to the council about the project.

Outcome: Commissioner unanimously approved Joshua Wiener’s schematic design for the rain garden sculptures.

Life after Percent for Art

Bob Miller, chair of the public art commission, reported that he and John Kotarski had been meeting with Craig Hupy, the city’s public services area administrator, to talk about how to move forward following the elimination of the city’s Percent for Art program earlier this summer.

Bob Miller, chair of the Ann Arbor public art commission.

From 2007 until this June, the city had funded public art through a Percent for Art mechanism, which set aside 1% of the budget for each of the city’s capital projects for public art – up to a cap of $250,000. However, at its June 3, 2013 meeting, the city council voted to eliminate the Percent for Art approach in favor of one that allows for discretionary incorporation of public art into a particular project.

Now, city staff will work to determine whether a specific capital improvement should have enhanced design features “baked in” to the project – either enhanced architectural work or specific public art. The funding for any of the enhanced features would be included in the project’s budget and incorporated into the RFP (request for proposals) process for the capital project.

On Aug. 28, Miller described the conversations with city staff as positive, but noted that there’s no clear process in place. He hoped to invite Deb Gosselin, who handles the city’s capital improvements plan (CIP), to AAPAC’s Sept. 25 meeting. Gosselin had attended AAPAC’s Feb. 27, 2013 session to explain how the CIP process works.

Life after Percent for Art: Project Spreadsheet

Aaron Seagraves, the city’s public art administrator, passed out a new spreadsheet to use for tracking public art projects. [.xls file project tracker] The spreadsheet is divided into three categories: (1) projects that have already been approved under the former Percent for Art program, with funding identified; (2) potential projects, either using remaining Percent for Art funds or private funding; and (3) potential capital projects that could be “enhanced” with public art under the new public art program. About $840,000 in Percent for Art funds are unspent.

In the third category, the potential “enhanced” capital projects are in the pipeline for the fiscal year 2016 and beyond. The idea is to identify those projects early on, so that AAPAC can work with staff to incorporate public art into the design process. Examples of those potential projects include:

• Decorative “stamping” for new sidewalks.
• Decorative “street access” (manhole) covers.
• Stadium Boulevard reconstruction, from Hutchins to Kipke.
• Improvements at the intersection of Dhu Varren & Nixon.
• Detroit Street improvements.
• East Ellsworth reconstruction, from South State to Platt.
• South State Street improvements.
• Improvements at Cobblestone Farm and Leslie Science & Nature Center.

Projects that have already received preliminary approval from AAPAC, which could be funded with remaining Percent for Art funds, include a mural program, as well as artwork at the city’s new wastewater treatment plant, Arbor Oaks Park, the new roundabout at South State and Ellsworth, and the Forest Avenue plaza. A memorial for Coleman Jewett and a community project called “Canoe Imagine Art” also might be eligible for remaining Percent for Art funds, although the primary source of funding would be from private donors.

Seagraves also listed a range of other potential projects that have not yet received approval from AAPAC. Those include artwork at the Ann Arbor skatepark, which recently began construction, as well as art for the new bike share program, street and sidewalk stamping, utility boxes (signal control cabinets), fences (including a section next to new sidewalks along a stretch of Scio Church Road), and “permission walls” for graffiti.

For each project, the spreadsheet includes a traffic count at the closest intersection, to indicate how visible the location might be. Also indicated is the general geographical quadrant for each project’s location – for example, whether the project is in the southeast, central, north or west quadrant of the city.

Commissioners were supportive of the new approach. Connie Brown asked for information to be added about each project’s potential timeline.

Ann Arbor public art commissioner Connie Brown.

Nick Zagar asked about the skatepark project. Brown reported that when initially approached, skatepark organizers were “not very receptive” to the idea of incorporating public art into the project’s design. “They might have a different mindset now,” she said. [The skatepark, to be located in the northwest corner of Veterans Memorial Park, broke ground earlier this month.]

Zagar thought it would be a great location for a “permission wall” – a place where graffiti is allowed. “It seems like it’ll be unpermissionedly tagged up anyway,” he said. Seagraves noted that if art is located in the skatepark, it would be the only public art so far that’s located west of Seventh Street.

Bob Miller suggested a “permission wall” out by Argo Cascades, pointing to the wall under the trestle there that currently is covered with graffiti.

Marsha Chamberlin said she was the impetus for this new spreadsheet, as a way to help push projects forward and allocate remaining Percent for Art funds. She noted that two projects she’s working on that are mostly funded with private donations – the Coleman Jewett memorial and the “Canoe Imagine Art” community project – would benefit from public art funding. If the city commits funds to such projects, she added, it’s easier to raise money from private donors. “Money upfront gets more money.”

She hoped that AAPAC could make some funding decisions soon. “Craig [Hupy] has been telling us since April that we need to pay attention to allocating those [Percent for Art] funds,” Chamberlin said.

John Kotarski reminded commissioners that there are constraints associated with Percent for Art funding. The Percent for Art mechanism set aside funds for public art that were originally designated for infrastructure like roads or utilities. Because the money was taken from restricted funds, a thematic or geographic link must exist between the funding source and the public art expenditure. “It’s just not money that we can allocate at will for something we’d like to see brought forward,” Kotarski said.

Chamberlin pointed out that the spreadsheet indicates what category of Percent for Art funding could be used for each project.

Miller said it might be possible to vote on funding allocations for some of these projects at AAPAC’s September meeting.

AAPAC Video

Ashlee Arder recently finished a short video to promote AAPAC and the city’s public art program. She had shot footage of commissioners at their June 26, 2013 meeting, as well as at their booth at the July Townie Party.

Screenshot from a video by Ann Arbor public art commissioner Ashlee Arder. The film is black and white, with spot color. This poster was part of AAPAC’s booth at the July 15 Townie Party. (Image links to the video on YouTube.)

Commissioners watched the roughly 2-minute video at the end of their Aug. 28 meeting. Arder plans to post it on the commission’s website, Facebook page and Twitter account, @AAPublicArt. It’s also posted on YouTube.

Commissioners also spent part of their Aug. 28 meeting watching a video presentation of national public art projects that have won awards from the Americans for the Arts. Marsha Chamberlin, who participated in the meeting via conference call, gave a brief introduction to describe the annual awards process. The presentation included the award-winning work Cloudbreak by Catherine Widgery of Cambridge, Mass., who was recently selected by an AAPAC task force for a major public art project at the East Stadium bridges. [An update on that project is provided later in this article.]

Project Updates

Several projects were discussed briefly during the Aug. 28 meeting, by way of updates. Additional information was also included in a written report by Aaron Seagraves, the city’s public art administrator. [.pdf of Seagraves' report] These projects were either already in progress when the city council temporarily halted spending on public art late last year, or don’t use Percent for Art funds.

Here are some highlights.

Project Updates: East Stadium Bridges

In early August, Catherine Widgery of Cambridge, Mass. was recommended as the artist for public art on the East Stadium bridges in Ann Arbor. She was picked by a selection panel from four finalists who had submitted proposals for the project, which has a $400,000 total budget. [.pdf of Widgery's proposal]

Seagraves reported that the selection panel is providing feedback to Widgery and is asking that she revise her proposal before it’s presented to AAPAC and then later to the city council for approval. Members of the panel are Wiltrud Simbuerger, Bob Miller, Nancy Leff, David Huntoon and Joss Kiely. A conference call with the artist has been scheduled for Sept. 6 with panel members to discuss the proposal. [.pdf of panel feedback]

Revisions to her proposal are due by Oct. 4. Bob Miller reported that the selection panel is trying to focus her work on the connections between East Stadium Boulevard and South State Street, which runs below the bridge.

Seagraves indicated that Widgery’s revised proposal would likely be presented to some of the city’s boards and commissioners for feedback, before presentation to AAPAC. Connie Brown praised the outreach efforts that Bob Miller and John Kotarski have already undertaken for this project. They’ve made presentations to various groups, including the Ann Arbor District Library board and the park advisory commission, among others. The intent is to create community buy-in before a project is finalized.

Project Updates: Bike Share Program

Seagraves reported that he met with staff from the Clean Energy Coalition about a new bike share program that CEC is managing, with a targeted launch of April 2014. They talked about the possibility of including public art at the bike share station locations, he said, or possibly on the bikes as well. The CEC team is interested in drafting a proposal to present to AAPAC in the future, he said.

A detailed presentation about the program was made to the Ann Arbor District Library board on Aug. 19. See Chronicle coverage: “Library Board Briefed on Bike Share Program.”

Project Updates: Argo Cascades

Three finalists had been selected for artwork at the Argo Cascades, but one of them – Andy Dufford of Denver, Colo. – subsequently dropped out, Seagraves said. The remaining two finalists are Jann Rosen-Queralt of Maryland and Mags Harries & Lajos Heder of Cambridge, Mass. [.pdf of staff memo on Argo Cascades public art]

Aaron Seagraves, Ann Arbor’s public art commissioner.

The artists came to town in early August to meet with the public – including a presentation at the Workantile on Main Street, and a reception at Argo Cascades. John Kotarski reported that the artists had the chance to kayak through the cascades while they were here, as did he.

Proposals will be due in early October, with presentations by the artists during the week of Oct. 14, with a specific date to be determined.

AAPAC had approved a $150,000 total budget for the Argo Cascades project on April 25, 2012.

Project Updates: Coleman Jewett Memorial

At a special meeting on March 7, 2013, AAPAC had voted to accept a memorial for Coleman Jewett as an official AAPAC project. The original proposal was for a bronze Adirondack chair at the Ann Arbor farmers market. Jewett was a long-time local educator who died in January. After he retired, he made furniture that he sold at the Ann Arbor farmers market. A private foundation has committed $5,000 to create a memorial at the market, in the form of a bronze replica of one of Jewett’s Adirondack chairs.

A memorandum of understanding has been negotiated between the Jewett family, the city, and the Ann Arbor Area Community Foundation, which will act as a fiduciary for fundraising. The plan now calls for two full-sized replicas in bronze, at an estimated cost of $15,000 each. Materials for fundraising are being developed. Marsha Chamberlin, who is taking the lead on this project, said about 300 personalized letters to potential donors will be sent out within the next week or so.

The next step will be to write a formal request for proposals (RFP) for doing the work.

Project Updates: Canoe Imagine Art

Marsha Chamberlin has been working on a canoe art project with other local organizations, called Canoe Imagine Art. The project will use old aluminum canoes from the city of Ann Arbor’s Argo canoe livery, which artists and community groups will turn into artwork that will be displayed throughout the downtown in 2014. Partners in the project include the Ann Arbor Area Convention & Visitors Bureau (CVB), the Main Street Area Association (MSAA), the Arts Alliance, and the Huron River Watershed Council (HRWC). Task force members are Chamberlin; Cheryl Saam, the city’s canoe livery supervisor; Shoshana Hurand of the Arts Alliance; Mary Kerr of the CVB; Maura Thomson of the MSAA; and Laura Rubin of HRWC.

Seagraves reported that a formal agreement has been reached between the city and the Ann Arbor Area Community Foundation, which will act as fiduciary for the funds raised on this project. Fundraising materials are being developed.

Project Updates: Arbor Oaks Park

The first task force meeting for possible artwork in the Arbor Oaks Park is set for Sept. 5. At AAPAC’s June 26, 2013 meeting, commissioners approved setting up an exploratory task force for this project, located in the Bryant neighborhood on the city’s southeast side. Members include public art commissioners Malverne Winborne and Nick Zagar; Derek Miller, deputy director of the nonprofit Community Action Network (CAN); and CAN board member David Jones.

It’s being conceived of as a community art project, Seagraves reported.

Project Updates: Wastewater Treatment Plant

Craig Hupy, the city’s public services area administrator, had approached AAPAC earlier this year about the possibility of incorporating public art into the wastewater treatment project. The city is building a new wastewater treatment facility and renovating its existing facility in Ann Arbor Township, at 49 S. Dixboro Road. [.pdf of memo describing the wastewater treatment plant renovations]

Hupy had noted that of the remaining amount in the Percent for Art funds, much of it – about $448,000 – came from wastewater-related projects, and must be spent on public art with a “nexus” to wastewater.

John Kotarski is taking the lead on this project. He reported that he met recently with Hupy and Earl Kenzie, manager of the treatment plant. He’s also been in touch with the Ann Arbor Hands On Museum and University of Michigan, about possible participation in this project. The intent of any artwork would be to “train, teach, entertain and inspire,” he said.

Commissioners talked about the possibility of taking a field trip to the plant site, which is still under construction.

Project Updates: Fencing on Scio Church

At AAPAC’s June 26 meeting, Craig Hupy, the city’s public services area administrator, suggested a possible public art project related to fencing. The city is putting in sidewalks along a stretch of Scio Church Road, and will also be installing a fence there. The city staff was planning to install the kind of chain link fence that they usually use, but Hupy thought there might be an opportunity for something more creative, if AAPAC wanted to explore that possibility. The construction work would likely occur next summer.

On Aug. 28, Marsha Chamberlin reported that she has collected about 30 examples of different fencing designs used in other municipalities. Bob Miller suggested that Chamberlin could present that information at AAPAC’s next meeting.

Commissioners present: Ashlee Arder, Connie Brown, Marsha Chamberlin (via conference call), John Kotarski, Bob Miller, Nick Zagar. Also: Aaron Seagraves, the city’s public art administrator, and Craig Hupy, the city’s public services area administrator.

Absent: Malverne Winborne.

Next regular meeting: Wednesday, Sept. 25, 2013 at 4:30 p.m. in the basement conference room at city hall, 301 E. Huron St. [Check Chronicle events listing to confirm date]

The Chronicle relies in part on regular voluntary subscriptions to support our artful coverage of public entities like the Ann Arbor public art commission. Click this link for details: Subscribe to The Chronicle.

Ann Arbor public art commissioners John Kotarski and Ashlee Arder at AAPAC’s June 26, 2013 meeting. Arder was shooting B-roll for a video she’s making about the commission. (Photos by the writer.)

As part of that, a proposal to overhaul the Golden Paintbrush awards – the city’s annual recognition of individuals and organizations who support public art in Ann Arbor – received the most attention. Commissioners John Kotarski and Connie Brown had recommended four categories of public recognition to replace the Golden Paintbrush, including a lifetime achievement award, a “Random Acts of Art” award, and public art awards to be presented at a formal social event that was described as an “Academy Awards-type” ceremony.

Although there was general consensus that the Golden Paintbrush needs to be improved, some commissioners felt that the proposed public recognition program was overreaching at this point. Malverne Winborne worried about “scope creep” – going too far afield of AAPAC’s role. Marsha Chamberlin thought that making some changes to the Golden Paintbrush, including a new name, could serve the same purpose. Ultimately, commissioners decided to give the proposal more thought before acting on it.

Also related to public engagement, Kotarski and AAPAC chair Bob Miller reported on efforts to get input on proposals by four finalists for artwork at the East Stadium bridges. The two men have been making presentations to a variety of groups, and are seeking feedback via two online surveys – one on Survey Monkey, another on A2 Open City Hall. Commissioners also talked about having a regular table at the Sunday artisan market and increasing their use of social media, including the commission’s Facebook page and Twitter account – @AAPublicArt. AAPAC also will have a table at the July 15 Townie Street Party.

In other action, commissioners voted to create exploratory task forces for possible projects at Arbor Oaks Park in southeast Ann Arbor, and at the wastewater treatment plant on Dixboro Road in Ann Arbor Township. Craig Hupy, the city’s public services area administrator, had approached AAPAC about the possibility of incorporating public art into the wastewater treatment project. He noted that of the remaining amount in the Percent for Art funds, much of it came from wastewater-related projects, and must be spent on public art with a “nexus” to wastewater.

Art Awards: Rethinking the Golden Paintbrush

The city’s annual Golden Paintbrush awards, given out for the past 14 years, are meant to recognize people and organizations who contribute to public art works that “add interest to our cityscape, beautify the community and create a sense of place.” This year’s awards were announced at the city council’s June 17 meeting, and given to: (1) John Carver, who commissioned “Spirit of Ann Arbor” by Detroit artist Charles McGee for the outside of the Carver-Gunn Building on Liberty Street; and (2) Vic Strecher and Jeri Rosenberg for their support of events like FestiFools and FoolMoon.

The public art commission is now responsible for selecting the winners, but some commissioners in the past have expressed frustration that the awards don’t adequately highlight accomplishments of local artists and patrons of the arts. Two commissioners, John Kotarski and Connie Brown, prepared some alternative ideas for a public recognition program that they presented at AAPAC’s June 26 meeting. [.pdf of public recognition memo]

They proposed four new award/recognition categories:

• Lifetime Achievement Award: Given to end-of-career artists/art administrators/art promoters at a public event hosted by AAPAC. The award would be given to someone whose work has impacted art in public places, and the awardee would need to be nominated by at least three community members.
• Ann Arbor Public Art Award: Given for more classically identified public art, such as monument art, streetscapes, or installation art. It would replace the current Golden Paintbrush award. Winners would be given a medallion or statuette, to be presented at an Academy Awards-type event – not simply presented in front of city council, as the current awards are.
• Random Acts of Art: Given “randomly and covertly” to more temporary work, such as snow sculptures, landscaping, or “guerrilla” art. Winners would be given a gift certificate and also recognized publicly.
• Resolution of Support: Given by AAPAC to publicly support projects that the city doesn’t fund. It would be given only in response to requests, and if the project fits into AAPAC’s vision for Ann Arbor’s public art program.

Kotarski introduced the proposal, saying that the issue of adequate public recognition had arisen as he’d tried to solicit nominations for this year’s Golden Paintbrush awards. Public recognition is a very effective tool, he noted – saying it’s cheap, and it matters to people.

Regarding the resolution of support, Brown told commissioners that the intent is to tell people that AAPAC appreciates artmaking efforts in the community. It’s a way to “give an ‘attaboy’ without taking the project under our wings,” she said. Brown acknowledged that AAPAC had struggled in the past with the idea of giving endorsements, but she said it was important to recognize non-AAPAC projects in some way.

Art Awards: Rethinking the Golden Paintbrush – Lifetime Achievement

Kotarski wanted commissioners to adopt the lifetime achievement award at their June 26 meeting, saying that some recommendations had already been made to him for potential awardees. The other items could be considered at a later date. He made a formal motion to adopt the lifetime achievement award.

Ann Arbor public art commissioner Connie Brown.

Malverne Winborne cautioned that these awards in general represented “scope creep.” The commission is still figuring out its role, he noted, yet now they’re considering additional work.

Marsha Chamberlin, AAPAC’s longest-serving member, pointed out that the Golden Paintbrush awards can be given in several categories, including one that recognizes substantial contributions to public art – similar to a lifetime achievement award, she said. Margaret Parker and Jan Onder have been recipients of that award.

In addition, AAPAC’s charge is focused on public art, Chamberlin noted. How many lifetime achievement awards can be given in that category, for a community this size? She questioned the assumption that AAPAC had the authority to give out awards for arts achievements generally, given its purview of public art, and said the broader awards might subject the commission to criticism.

Winborne supported possibly partnering with other groups, such as the Ann Arbor-based Arts Alliance – if the goal is to give general arts-related awards. Otherwise, it would move AAPAC too far away from its main mission of public art, he said.

The commission gets involved in so many things, Winborne said, then “gets in the weeds” and loses its momentum. The public recognition proposal includes some great ideas, he added, but AAPAC has limited resources. He liked the concept, but wanted to evaluate it more before voting – noting that he never buys a car the first time he walks into the dealership’s showroom.

Kotarski countered by saying that these awards directly address at least 30% of AAPAC’s task, as defined in the city’s public art ordinance – to promote public art. It doesn’t cost a dime, he said, and it would be in collaboration with others. He suggested that community members who nominate someone for a lifetime achievement award, for example, could take on the task for organizing the awards ceremony.

The current Golden Paintbrush awards lump everything together, Kotarski said. This new approach attempts to draw out and highlight different categories of achievement, he said, to get “more bang for our buck” in promoting public art. He noted that the lifetime achievement award wouldn’t need to be given annually – it would only be awarded if someone worthy is nominated for it.

Chamberlin gave a brief history of the Golden Paintbrush awards. The concept was modeled after the Ann Arbor park system’s Golden Trowel award, she noted, and was designed to pay tribute to individuals and organizations, as well as to publicize public art in general. Prior to the creation of AAPAC, the awards were originally given by the Washtenaw Council for the Arts – now called the Arts Alliance.

Chamberlin questioned AAPAC’s organizational capacity to pull off a major awards event, especially in the context of recent changes to the public art program. Renaming the Golden Paintbrush awards was fine, she added, but she didn’t feel the commission could take on a project like this now.

Winborne agreed with renaming the Golden Paintbrush – because to him, it seemed too specific to painters, not general public art.

Ashlee Arder, one of the newest public art commissioners, called the public recognition proposal a “noble concept,” but thought that AAPAC needed to figure out its capacity first. People in the arts community – including those at the University of Michigan, as well as arts patrons – would expect a certain caliber of event, she noted. If an awards ceremony fell short of that expectation, “it would do more harm than good,” she said.

If commissioners didn’t feel that the Golden Paintbrush awards were sufficient, then perhaps they needed to step back and think about ways to improve and promote those awards, Arder said. Chamberlin suggested holding a more formal reception after the awards are presented at the city council meeting. Winborne volunteered to wear his tuxedo.

Outcome: Kotarski withdrew the motion to create a lifetime achievement award, with the consensus that commissioners would consider the overall awards/recognition proposal and discuss it at a future meeting.

Outreach & Social Media

At several points throughout the June 26 meeting, commissioners discussed issues related to public outreach and engagement.

Ashlee Arder, one of the newest public art commissioners.

Ashlee Arder reported that she, Bob Miller and Aaron Seagraves had spent some time at a recent Sunday artisan market, talking with people about the city’s public art program and the East Stadium bridges proposals. They’d had some good conversations about visibility, she said. It’s importance for the community to know that the public art commissioners aren’t just figureheads making decisions – they’re people.

So to help make that point, Arder is making a video montage that includes images of commissioners. She shot some of those images during the June 26 meeting. [Arder is programs coordinator for ArtServe Michigan, a statewide nonprofit advocacy organization. She has an undergraduate degree from the University of Michigan and while there was heavily involved in other arts advocacy efforts. She recently participated in the UM Museum of Arts "Many Voices" project, in which participants created short videos inspired by artwork at UMMA. Her video is called "Boy" – and it explores the theme of young male energy in West African and Western cultures.]

Commissioners also talked about using social media to engage the public – specifically, the commission’s Facebook page and Twitter account, which is @AAPublicArt. Arder explained the different purposes served by these two social media platforms, and commissioners discussed whether they should all make posts or only have a couple of commissioners handle that task. Arder noted that social media is another way to humanize the commission. She reported that a woman showed up to the Sunday artisan market because she’d seen an @AAPublicArt tweet. “It works,” Arder said.

Related to other outreach tools, AAPAC is using two online surveys – one on Survey Monkey, another on A2 Open City Hall – to solicit feedback on four finalists for artwork at East Stadium bridges.

Commissioners also discussed whether to participate in the upcoming Ann Arbor art fairs, which run from July 17-20. A table costs $90, and would need to be staffed with commissioners and other volunteers for those four days. There was some uncertainty about whether funds would be available, given the change in funding for the city’s public art program.

Marsha Chamberlin reported that from her experience, a huge percentage of visitors to the art fairs are from out of town and “don’t give a damn” about local programs. [Chamberlin recently retired as the long-time president of the Ann Arbor Art Center.] She also noted that “it is the nastiest four days to spend on the street.” She said she’d rather see AAPAC’s resources at the artisan market or farmers market on a regular basis.

This poster, standing about five feet high, was painted last year by Hannah Nathans, a University of Michigan undergraduate who was an intern with the city. It’s based on a mural by Richard Wolk on East Liberty near State Street. The poster was part of the Ann Arbor public art commission’s booth at last year’s Townie Street Party, and AAPAC plans to use it again this year.

Malverne Winborne expressed support for doing something at the art fairs, but the general consensus was to organize a regular table at the Sunday artisan market, perhaps once a month.

However, AAPAC will have a table at the July 15 Townie Street Party, as it has in the past. Commissioners plan to re-use a large poster made last year by Hannah Nathans, who worked for the city as an intern. The poster was a popular interactive feature at last year’s Townie Street Party. People poked their faces through cut-out holes and got their pictures taken, which were then posted on AAPAC’s Facebook page. The poster is based on a mural by Richard Wolk on East Liberty near State Street, with stylized portraits of Woody Allen, Edgar Allan Poe, Herman Hesse, Franz Kafka, and Anaïs Nin.

During the June 26 meeting, commissioners also voted on appointments related to outreach – making John Kotarski responsible for community outreach and engagement, and Marsha Chamberlin for media relations.

Those roles were not defined, and do not appear to be connected to existing AAPAC committees. Chamberlin asked for clarification of what media relations meant, saying “I’m old-school enough to think it meant working with the press.” Based on the ensuing conversation, it appears the focus will be more on social media like Facebook and Twitter, as well as an emailed newsletter.

Kotarski pointed out that many people don’t use social media, or even email. Those people are still remorseful over the loss of a real newspaper, he noted. Chamberlin replied that AAPAC has limited capacity, both as a commission and as individuals, so they need to prioritize. She thought that Facebook and the newsletter should be among the priorities.

Outcome: Commissioners voted unanimously to appoint John Kotarski to community outreach and engagement, and Marsha Chamberlin to media relations.

New Exploratory Task Forces

Two proposals were on the agenda to create exploratory task forces for possible projects at Arbor Oaks Park in southeast Ann Arbor, and at the wastewater treatment plant on Dixboro Road in Ann Arbor Township.

New Exploratory Task Forces: Arbor Oaks Park

Malverne Winborne reported that he and Seagraves had met in mid-June with David Jones, a board member of the Community Action Network (CAN). The nonprofit, under contract with the city, manages several community centers in Ann Arbor, including the Bryant Community Center in the Arbor Oaks neighborhood. There’s interest in putting some kind of public art in the Arbor Oaks Park, Winborne said, so the plan was to bring the idea to AAPAC, then form a task force to explore the possibility.

Task force members would include Winborne, Jones, AAPAC member Nick Zagar, and Derek Miller, CAN’s deputy director, as well as other members of the neighborhood and the arts community to be determined.

Connie Brown noted that there are several youth in that neighborhood who are interested in getting involved. She suggested that some of them could be part of the task force.

Outcome: AAPAC voted to create an exploratory task force for public art at Arbor Oaks Park.

New Exploratory Task Forces: Wastewater Treatment

The city is building a new wastewater treatment facility and renovating its existing facility in Ann Arbor Township, at 49 S. Dixboro Road. [.pdf of memo describing the wastewater treatment plant renovations] Craig Hupy, the city’s public services area administrator, had approached AAPAC about the possibility of incorporating public art into the project.

John Kotarski told commissioners that he’d be taking the lead on this. People from the community – including elementary school students – take tours of the facility, he said, so it’s an opportunity to make public art that’s engaging, educational and that gives “memorable impressions of that plant and the process contained within it.”

He described the renovations as a large project, with the opportunity for AAPAC to get involved at the beginning. Hupy, who attended the June 26 meeting, clarified that the project was already well underway.

Hupy also noted that of the remaining amount in the Percent for Art funds, much of it came from wastewater-related projects, and must be spent on public art with a “nexus” to wastewater.

By way of background, starting in 2007 and until this year, the city had funded public art through a Percent for Art mechanism, which set aside 1% of the budget for each of the city’s capital projects – up to a cap of $250,000 – for public art. However, at its June 3, 2013 meeting, the city council voted to eliminate the Percent for Art approach. At that time, amounts remaining in the respective funds totaled $845,029:

• 002-Energy $3,112
• 0042-Water Supply System $61,358
• 0043-Sewage Disposal System $451,956
• 0048-Airport $6,416
• 0069-Stormwater $20,844
• 0062-Street Millage $237,314
• 0071-Parks Millage $28,492
• 0072-Solid Waste $35,529

Of that total, the council voted to restore a portion to their funds of origin – which returned the additional amounts that had been set aside for the fiscal year 2014 budget:

• 0042-Water Supply System $113,500
• 0043-Sewage Disposal System $50,050
• 0069-Stormwater $33,500
• 0062-Street Millage $120,700
• 0071-Parks Millage $8,714

So about $402,000 is available for public art from the sewage disposal system (wastewater) fund.

Connie Brown had some concern about spending a large amount of money on a project like this, in what seemed to her like an ad hoc approach. Feedback she’s heard from the community indicates the desire for smaller work that’s integrated into neighborhoods, not large-scale projects. She wondered if it made more sense to have a committee look into the full range of possible projects for wastewater treatment funds, not just one at the main facility.

Kotarski noted that the task force is described as exploratory – it’s not a commitment to doing the project at the treatment plant. He invited Brown to join the task force, too.

Outcome: Commissioners voted to form an exploratory task force for possible artwork at the wastewater treatment plant.

Revisions to AAPAC Guidelines

On the agenda was an item to create a committee charged with revising AAPAC’s guidelines. [.pdf of existing guidelines] Bob Miller, AAPAC’s chair, introduced the item by saying “This is not a small one.”

Connie Brown expressed some skepticism, noting that in previous years the work on developing guidelines had not been “very fruitful.” [AAPAC had approved its guidelines at a March 9, 2010 meeting. Until that time, the guidelines had been under review – mostly by the city attorney’s office – for nearly two years.]

Marsha Chamberlin asked if anything had really changed, other than the public art program’s funding mechanism, that would impact the guidelines. Aaron Seagraves, the city’s public art administrator, noted that some practices and policies have been adopted by AAPAC but aren’t reflected in the guidelines. He gave as an example the artist selection process.

Rather than form a committee, Chamberlin suggested that Seagraves develop a draft set of revisions to bring back to AAPAC for review. At that point, if commissioners felt more work was needed, they could form a committee then, she said.

Outcome: The motion to create a committee to revise AAPAC’s guidelines was withdrawn.

Project Updates

Several projects were discussed briefly during the June 26 meeting, by way of updates. Additional information was also included in a written report by Aaron Seagraves, the city’s public art administrator. [.pdf of Seagraves' report] These projects were either already in progress when the city council temporarily halted spending on public art late last year, or don’t use Percent for Art funds.

Project Updates: East Stadium Bridge

John Kotarski and Bob Miller have been making presentations to various groups about proposals from four finalists for artwork at the East Stadium bridge: Volkan Alkanoglu, based in Atlanta, Georgia; Sheila Klein of Bow, Washington; Rebar Group of San Francisco; and Catherine Widgery of Cambridge, Mass.

Bob Miller, chair of the Ann Arbor public art commission.

The presentation of their proposals is available online. The project has a budget of $400,000. Members of the task force are Miller, Wiltrud Simbuerger, Nancy Leff, David Huntoon and Joss Kiely.

Among the presentations included one at the June 18, 2013 meeting of the Ann Arbor park advisory commission, a table at the June 14 Green Fair on Main Street, and a meeting on June 25 at the Ann Arbor senior center, attended by Ward 2 city councilmembers Jane Lumm and Sally Petersen, and about a dozen residents.

Miller reported that Kotarski has been organizing these outreach efforts, as a way to promote community engagement with specific AAPAC projects.

Marsha Chamberlin praised the approach, but suggested that they might consolidate some of their efforts in order to reach more people. Kotarski responded, saying he purposefully didn’t plan the presentations that way because he wasn’t interested in efficiency so much as having multiple points of contact. It’s time intensive, he noted, but he wanted people to know that he and Miller are available and interested in getting input. There are a lot of misperceptions about the public art program and about how artists work, he said. This is a way to educate people as well, Kotarski said.

AAPAC is also using two online surveys – one on Survey Monkey, another on A2 Open City Hall – to solicit feedback on the East Stadium bridges proposals by the four finalists.

Project Updates: Kingsley & First Rain Garden

At AAPAC’s March 27, 2013 meeting, commissioners had selected Denver artist Josh Wiener to work with landscapers and incorporate public art into a new rain garden at the corner of Kingsley and First. The project has a $27,000 budget.

Wiener will be coming to Ann Arbor on July 15 to present his design to the public. He’ll also be attending the Townie Party to talk with community members about the project.

Project Updates: Coleman Jewett Memorial

At a special meeting on March 7, 2013, AAPAC had voted to accept a memorial for Coleman Jewett as an official AAPAC project and to approve Sarah Gay as a volunteer project manager. Her duties were to lead efforts for city council approval, donor relations and fundraising.

Marsha Chamberlin of the Ann Arbor public art commission.

The original proposal was for a bronze Adirondack chair at the Ann Arbor farmers market. Jewett was a long-time local educator who died in January. After he retired, he made furniture that he sold at the Ann Arbor farmers market. A private donor has committed $5,000 to create a memorial at the market, in the form of a bronze replica of one of Jewett’s Adirondack chairs.

Seagraves reported that a memorandum of understanding is being negotiated between the Jewett family, the city, and the Ann Arbor Area Community Foundation. Marsha Chamberlin said the plan now calls for two full-sized replicas in bronze. The cost is estimated at $15,000 each, and about $6,000 has been raised. Materials for fundraising are being developed.

Seagraves met with parks staff regarding a location for the chairs. At this point, the plan is to remove one of two existing benches on the market’s east side, and locate the bronze chairs there. The proposal would be put before the city’s public market advisory commission as well as AAPAC, before seeking city council approval.

Project Updates: Justice Center

Ed Carpenter’s “Radius” hanging sculpture was installed in the lobby of the Justice Center in late May. Seagraves reported that a formal dedication and ceremony is being planned for September, although a date hasn’t yet been set. Carpenter would return for that event.

Project Updates: Argo Cascades

A selection panel has picked three finalists for artwork along the Argo Cascades. Members of the selection panel include John Kotarski, Malverne Winborne, Cheryl Saam, Margaret Parker, Cathy Fleisher, Bonnie Greenspoon and Julie Grand. AAPAC approved a $150,000 budget for that project on April 25, 2012.

A survey to solicit feedback is being sent to stakeholders and also handed out at the Argo canoe livery, Seagraves reported. Connie Brown urged Seagraves to distribute the survey as widely as possible, including posting it on AAPAC’s website.

The finalists will be invited to a site walk-through in early August.

Update after publication: The three finalists are Jann Rosen-Queralt of Maryland; Mags Harries & Lajos Heder of Cambridge, Mass.; and Andy Dufford of Denver, Colo.

DIA’s Inside|Out

Free docent-led tours of Detroit Institute of Arts’ Inside|Out program artwork in Ann Arbor have ended, John Kotarski reported. But as a result of those tours, which he organized, he’s been asked to lead similar tours for visually impaired students. He described a recent group that spent most of the tour at the Herbert Dreiseitl water sculpture in front of city hall. The students as well as their sighted parents took their shoes off and got into the fountain, he said – it was designed that way, to be accessible and interactive, he noted.

Kotarski said he’d like to find a way to recognize the docents who’d volunteered to give tours in May and June, with perhaps a gift certificate.

Project Updates: Canoe Art

Marsha Chamberlin has been working on a canoe art project with other local organizations, called Canoe Imagine Art. The project will use old aluminum canoes from the city of Ann Arbor’s Argo canoe livery, which artists and community groups will turn into artwork that will be displayed throughout the downtown in 2014. Partners in the project include the Ann Arbor Area Convention & Visitors Bureau (CVB), the Main Street Area Association (MSAA), the Arts Alliance, and the Huron River Watershed Council (HRWC). Task force members are Chamberlin; Cheryl Saam, the city’s canoe livery supervisor; Shoshana Hurand of the Arts Alliance; Mary Kerr of the CVB; Maura Thomson of the MSAA; and Laura Rubin of HRWC.

Seagraves reported that the task force is reviewing a draft fundraising proposal and call to artists. Chamberlin told commissioners that she planned to have a formal agenda item about the project for AAPAC’s July meeting. “I’m gonna creep the scope,” she joked.

Communications & Commentary

During the meeting there were several opportunities for communications from commissioners and staff, and two slots for public commentary. Here are some highlights.

Communications & Commentary: Fencing on Scio Church

Near the start of the June 26 meeting, Craig Hupy, the city’s public services area administrator, suggested a possible project for AAPAC. The city is putting in sidewalks along a stretch of Scio Church Road, he reported, and will also be installing a fence there. The city staff is planning to install the kind of chain link fence that they usually use, he said, but he thought there might be an opportunity for something more creative, if AAPAC wants to explore that possibility.

Marsha Chamberlin noted that the project could serve as a prototype for other fencing in the city. At the suggestion of AAPAC chair Bob Miller, Chamberlin volunteered to serve as the commission’s point person on this possible project.

Communications & Commentary: Public Commentary

Jeff Hayner attended the June 26 meeting and spoke at the final opportunity for public commentary. Bob Miller, AAPAC’s chair, reported that he had talked with Hayner at the recent Green Fair, and had encouraged Hayner to attend an AAPAC meeting.

Noting that there were two vacancies on AAPAC, Hayner encouraged commissioners to reach out and fill those positions. He noted that he serves on the board of the Ann Arbor PTO Thrift Shop, and they’re also working to fill some vacancies.

By way of background, Nick Zagar was appointed in March 2013 to replace Theresa Reid, for a term ending Dec. 31, 2015. Reid had resigned mid-term. Also in March, Ashlee Arder was appointed to replace Cathy Gendron for a term ending Jan. 20, 2016. Gendron had been reappointed at the city council’s Jan. 7, 2013 meeting, but resigned soon after that.

Wiltrud Simbuerger resigned in March, also before the end of her term. Bob Miller had previously reported that Maureen Devine’s name has been submitted to mayor John Hieftje, who is responsible for making nominations to most of the city’s advisory boards and commissions. Devine is art coordinator for the University of Michigan’s North Campus Research Complex (NCRC). However, Hieftje has not yet put forward her nomination.

Nor has anyone been nominated to replace a position previously held by Tony Derezinski. Along with Gendron and Connie Brown, Derezinski been nominated at the council’s Dec. 17, 2012 meeting for reappointment to serve terms ending Jan. 20, 2016. Both Gendron and Brown were reappointed at the council’s Jan. 7, 2013 meeting, but Derezinski’s name had been crossed out and the position he held remains vacant.

During his public commentary, Hayner also asked some clarificational questions about the city’s public art funding, and encouraged the commission to provide as much information as possible about its work. All taxpayers are stakeholders, he noted, adding that it had been very difficult for him to find out about AAPAC’s activities.

Commissioners present: Ashlee Arder, Connie Brown, Marsha Chamberlin, John Kotarski, Bob Miller, Malverne Winborne. Also: Aaron Seagraves, the city’s public art administrator, and Craig Hupy, the city’s public services area administrator.

Absent: Nick Zagar.

Next regular meeting: Wednesday, July 24, 2013 at 4:30 p.m. in the basement conference room at city hall, 301 E. Huron St. [Check Chronicle events listing to confirm date]

The Chronicle relies in part on regular voluntary subscriptions to support our artful coverage of public entities like the Ann Arbor public art commission. Click this link for details: Subscribe to The Chronicle.

In May of 2012, the county had picked up a $175,000 interest payment that the township couldn’t afford to make, related to $12.5 million in bonds that were issued 11 years ago – and backed by the county’s full faith and credit – to build a water and wastewater treatment plant in the township. The treatment plant in Sylvan Township that was intended for future development. Under a previous contract with the county, the township was obligated to make the bond payments. [.pdf of June 20, 2001 county board resolution authorizing the bonds] The township expected that connection fees from developers would cover those payments, but the development never materialized and the township has been struggling to make payments.

Township officials put a millage proposal on the November 2011 ballot to levy a 4.75 mill, 20-year tax that would fund the bond payments. But Sylvan Township residents rejected the millage by a vote of 475 to 328. As soon as the millage failed, it became clear that Sylvan Township – located west of Ann Arbor, near Chelsea – would not be able to make its payment in May of 2012. Because the county had backed the bonds with its full faith and credit, it is ultimately responsible for making the payments, even if it isn’t reimbursed for those payments by the township.  The county has an interest in making the bond payments to avoid having its AA+ bond rating negatively affected.

Even if the millage had passed, proceeds alone would not have been sufficient to cover the entire cost of the bond payments, however – forcing the county to tap its capital reserves as well. The millage proceeds were also intended to repay the county to cover any amount used from the county’s capital reserves, as well as interest. The proceeds would also have been used to repay the county treasurer’s office, which advanced about $1.2 million to the township in 2007 and 2008 related to this project.

At their Oct. 19, 2011 meeting, county commissioners gave final approval to a contract with Sylvan Township related to the township’s bond repayment schedule. However, the contract was contingent on voters passing the 4.75 mill tax, so the contract was nullified in the wake of the November 2011 vote. A staff memo accompanying the October 2011 contract resolution indicated that if the millage failed, the county could file suit against the township for breach of contract in failing to meet its debt repayment obligation. Such legal action could result in a court-ordered assessment on township residents. According to a staff memo for the July 11 resolution, the county is still pursuing “legal remedies” to the situation, but hopes to find other ways to resolve the issue.

Currently $9.7 million in principal is owed, plus interest – another $175,000 in November and two payments totaling $350,000 in 2013 – and the $1.2 million that was advanced by the county treasurer. In total, $11.425 million is owed.

The contract authorized by the board on July 11 is nearly identical to the one it approved in October of 2011. It’s contingent on township voters approving a 4.4 mill tax for 20 years that will be on the Aug. 7 ballot. The county will use its capital reserves to make the bond debt payments, and the township will repay the county with proceeds from the millage. The township’s repayments will continue for seven years past the debt repayment schedule, to cover interest as well as the repayment of $1.2 million advanced by the county treasurer.

This brief was filed from the boardroom of the county administration building at 220 N. Main in Ann Arbor. A more detailed report will follow: [link]

The first series of bonds – for $37 million – is scheduled to be issued on April 10, 2012 to finance the first phase of the project. The remaining series will be issued in the first half of 2013.

This brief was filed from the city council’s chambers on the second floor of city hall, located at 301 E. Huron. A more detailed report will follow.

Christopher Taylor (Ward 3) and Stephen Kunselman (Ward 3) sign agendas for students who attended the Feb. 6 meeting to complete a class assignment. (Photos by the writer.)

The AATA had requested the postponement until March 5. The council ultimately agreed to do that, but not before thoroughly debating the merits of March 5 versus March 19, or even some unspecified date in the future. In the end, the resolution to postpone included a stipulation that the mayor or city administrator could take the item off the March 5 agenda, if a funding recommendation and 5-year service plan are not provided to the council by the AATA in a timely way for the March 5 meeting. A meeting of a financial advisory group, co-chaired by McKinley Inc. CEO Albert Berriz and retired Washtenaw County administrator Bob Guenzel, is scheduled to take place on Feb. 29.

In other business, the council approved the tentative award of a $92,929,000 contract with Walsh Construction Company II to undertake a major renovation project at the city’s wastewater treatment plant. During public commentary, the council heard from Glenn Granger, whose company was one of two that had submitted lower bids than Walsh. City staff evaluating the bids did not agree with Granger’s contention that his company had comparable previous experience with a project of similar complexity.

The council gave final approval to a revision to the Arlington Square planned unit development, which grants the developer additional types of uses, without imposing additional parking requirements. The council also appointed a hearing officer for the coming year’s liquor license review process – councilmember Tony Derezinski (Ward 2), who also served last year in that capacity.

Highlights of public participation included commentary from a group that has been advocating for a warming center for the homeless.

Four-Party Transit Agreement

In front of the council for a third time was a resolution that would have established an agreement between Ann Arbor, the city of Ypsilanti, Washtenaw County and the Ann Arbor Transportation Authority, establishing a new framework for governance of local public transportation. The council previously postponed the issue at its Jan. 9 and Jan. 23 meetings. Thirty-nine people spoke at a public hearing held on Jan. 23.

The four-party agreement would expand the area and level of transportation service provided by the AATA by expanding the geographic area of its governance structure. Specifically, under the four-party agreement, the AATA would be incorporated as a transportation authority under Act 196 of 1986.

In advance of the meeting, the AATA had requested that the council delay the vote until March 5.

The previous delays by the council were due in part to a desire to hear a recommendation from a financial advisory group that was scheduled to meet on Jan. 27 – but that meeting was postponed. The group is now expected to meet on Feb. 29. The group is a collection of more than 20 representatives of the public and private sectors, led by McKinley Inc. CEO Albert Berriz and retired Washtenaw County administrator Bob Guenzel. They have met since the fall of 2011.

The day before the group’s scheduled meeting, a 17-bill package was introduced on Jan. 26 in the Michigan house of representatives that provides for the establishment and funding of a regional transit authority that would include Washtenaw, Wayne, Macomb and Oakland counties. However, the AATA has not explicitly cited that new legislation as the reason for the postponement of its meeting.

Four-Party Transit Agreement: Public Commentary

Jim Mogensen reminded councilmembers that he’d addressed them at their last meeting, during the public hearing on the four-party agreement. He wanted to extend his remarks. So far, he said, most of the discussion has involved technical details about service options. Now we’re coming to the part where, he said, “most of us like to look away, because it starts to get ugly.” This next part, he said, is about money and power.

AATA FY 2102 revenue pie chart.

Ticking through the four parties to the agreement and evaluating their power and money, he noted that Washtenaw County has power – the county would be the party to file the articles of incorporation, but is not being asked to contribute any money. AATA has money it brings to the table, he said – through its federal and state grants. He noted that of the AATA operating budget, only 30% comes from Ann Arbor’s local transit tax. He pointed out that even the University of Michigan needs to go through the AATA in applying for federal funding for transportation. The city of Ann Arbor has both power and brings money to the table.

Mogensen described Ypsilanti as “kind of” bringing money to the table [through its purchase-of-service agreement (POSA)]. But for the most part, he said, Ypsilanti doesn’t have money or power.

Mogensen stressed that the AATA is a public entity – it’s not Indian Trails or Greyhound. It’s similar, he said, to the fact that the Ann Arbor District Library is not a bookstore. He pointed out that for the commuter express service into Ann Arbor from Chelsea and Canton, AATA has spent about $100,000 in FY 2011 out of local millage money to fund it. [Total cost of the service was around $320,000.]

During public commentary, Thomas Partridge noted that February is African American history month, so he called for “freedom rides” to promote a transportation system in Washtenaw County that is affordable, accessible, and is an equal-opportunity transportation system.

Four-Party Transit Agreement: Council Deliberations

During his communications time near the start of the meeting, Mike Anglin (Ward 5) noted that the council had had a long discussion about the four-party agreement. He was glad that AATA’s chief executive officer Michael Ford had indicated a willingness to meet with councilmembers before the agreement comes before the council again. Anglin indicated that he felt it’s now an appropriate timeframe in which to ask questions. He reported one such question that someone in the community had asked: Why aren’t members of the AATA board publicly elected, like the library board?

The council’s deliberations began with an amendment to the agreement offered by Sabra Briere (Ward 1), which ultimately was not approved by the council.

Four-Party Transit Agreement: Council Deliberations – 1%

Briere’s amendment would have eliminated the reference to 1% as the amount of the municipal service charge that the cities of Ann Arbor and Ypsilanti could impose on the local millages that they would be contributing to the new Act 196 authority [proposed deletion in strike-through, additions in italics]:

… the tax levy in its entirely to AATA at the 2012 millage rate or as adjusted by State of Michigan statute less a municipal service charge of one percent (1%) of the annual millage at the time of the collection of taxes to be negotiated by the city administrator, of which the portion of the service charge for the collection of any tax levy shall not exceed the allowable maximum under statute for tax administration fees.

Mayor John Hieftje reacted to the proposed change by saying that the specific figure of 1% makes it definite. And he wondered about the choice of the word “negotiated.” Assistant city attorney Mary Fales explained that Act 196, under which the new transportation authority would be incorporated, uses that word. ["Any agreement negotiated under this subsection shall guarantee the collecting unit its reasonable expenses."]

Asked to comment on the proposed change, Michael Ford, CEO of AATA, indicated that he could not comment – AATA’s legal counsel was not present and he was just seeing the proposed change for the first time.

Hieftje suggested the council should go ahead and undertake any changes the councilmembers thought were necessary, even if the intent is to postpone the vote. In the process of taking “little bites,” he felt this might be an appropriate bite. Responding to the view by Tony Derezinski (Ward 2) that there would be additional amendments coming at future meetings, Hieftje felt that it would be beneficial to go ahead and take care of as many of those issues as the council could.

Stephen Kunselman (Ward 3) asked what the “municipal service charge” referred to. It was his understanding that the municipal service charge is something that the city charges to, for example, the golf course enterprise fund to cover overhead. He said the city charges an administrative fee on the collection of taxes already, so he wondered: Is the charge referred to in the four-party agreement an additional charge? Briere ventured that based on the communication she’d had with the city’s CFO, Tom Crawford, she believed it’s the same thing. It’s two different ways of saying the same thing, she ventured.

Kunselman disagreed with Briere, saying he didn’t understand it that way at all. City treasurer Matt Horning provided some clarity on the issue, by explaining that the 1% administrative fee is something charged to taxpayers above and beyond their tax bill. The municipal service charge is something charged within the city’s accounting system to different units.

[What the four-party agreement would do, then, is allow the city of Ann Arbor and the city of Ypsilanti to forward just 99% of their local millages to the new Act 196 authority. The administrative fee does not result in a reduction of millage money forwarded, because it's paid by taxpayers on top of their entire tax bill.]

Christopher Taylor (Ward 3) got clarification that the maximum allowable rate for the tax administration fee is 1%. Noting that Act 196 refers to a negotiation, he wondered if the conversation the council was having, plus the conversations of the other parties, constitute the negotiation? Fales allowed that the four-party agreement could be used as the point of negotiation. But she said Briere’s suggestion would allow flexibility. Taylor agreed that Fales’ description was accurate, but he felt that now was the time when the negotiation is taking place. He appreciated having flexibility downstream – but said the city would be moving down from what it had previously charged. So he said he’d decline to support the amendment as drafted.

Outcome: Briere’s 1% amendment failed, with support only from Anglin, Briere, and Kunselman.

Four-Party Transit Agreement: Council Deliberations – Termination

Briere offered another amendment to add language to the termination clause to make explicit what some of the options are – to which Taylor eventually added the second sentence. He also tweaked the initial sentence so that it referred to withdrawal from the new transit authority, not the four-party agreement.

The City of Ann Arbor may also withdraw from the new TA [transit authority] using any of the methods authorized by MCL 124.458. In the event that the city of Ann Arbor exercise any of the forgoing rights, Ann Arbor may terminate this agreement upon written notice to the other parties.

Briere offered as rationale the fact that much of the conversation has been about the option to withdraw from the Act 196 authority within 30 days after its incorporation. She noted that there are more options than just the 30-day period, and it’s a good idea not to waive any of those options.

Kunselman asked what would happen if the new authority were created and Ann Arbor withdrew. Fales indicated that the agreement would be binding on the other three parties. Responding to a question from Jane Lumm (Ward 2), Fales noted that the council will vote separately on the articles of incorporation.

Carsten Hohnke (Ward 5) got clarification that the added language was clarifying the existence of the city’s rights, not giving it new rights.

Outcome: The amendment clarifying withdrawal options was approved unanimously.

Four-Party Transit Agreement: Council Deliberations – Postponement

Sabra Briere (Ward 1) initially made a motion to postpone the issue to March 19. Jane Lumm (Ward 2) said she did not want the date to be specified. Lumm wanted to make it non-specific and contingent on receiving the funding recommendation and service plan.

Briere noted there are two options – postponing until a date certain or tabling with an uncertain date. She said she felt the March 19 date would address the concern expressed by Lumm. Sandi Smith (Ward 1) objected to the idea of leaving the date uncertain. She said the council should pick a date and shoot for that date. That way the council and the public will know when “we’ll be queuing it up,” Smith said. If necessary, the council can postpone again.

Asked for his thoughts, Michael Ford – CEA of the AATA – indicated that the AATA had asked for postponement only until the March 5 date. The AATA would be prepared with the information on March 5, he said.

Marcia Higgins (Ward 4) had mixed feelings. She noted the Feb. 29 meeting of the financial advisory group, and said that March 5 comes up quickly after that meeting. She was concerned that the council wouldn’t have the time it would need to evaluate the information.

Christopher Taylor (Ward 3) asked Ford if the March 19 date would slow down the AATA too much. Ford replied, “It will slow us down.” Ford reiterated that the AATA could provide the information by March 5.

Taylor expressed his view that the information that some councilmembers want to see before taking a vote on the four-party agreement is not necessary to see. He said it’s an agreement between parties and doesn’t bind the city to enter into a new financing plan. Rather, it creates an analytic process by which to move forward. It’s not law the council is making here, he said. The agreement is binding only according to its terms, nothing more.

Lumm said she wanted to postpone it longer, but was comfortable with March 19. That would also allow time for the community to assess the information. She rejected the idea that it’s important not to lose momentum. “If it’s a good concept today, it’ll be a good concept tomorrow,” she said.

Marcia Higgins (Ward 4).

Higgins indicated that she’d heard people say nobody is pushing this, but she noted that Taylor had reminded the council twice it needs to move forward. She said she was just looking for the final pieces to fall into place. She gets asked frequently by her constituents about the funding piece of the plan. She allowed that the funding is separate from the four-party agreement, but said that the two things come together at some point in time.

As far as a timeline goes, Higgins asked Ford why he could not meet with the city of Ypsilanti and work on their part of the agreement. Ford explained that the AATA has had meetings with Ypsilanti officials, but a lot of people are looking at what Ann Arbor is doing. To be blunt, he said, people are looking for Ann Arbor’s leadership.

Carsten Hohnke (Ward 5) said he shared the view that the financing plan is separate from the four-party agreement. If the council did receive the requested material on Feb. 29 , that’s consistent with the timeframe for which it receives information for its council meetings – on the Wednesday before the next Monday meeting. He did not see a problem with changing the postponement date to March 5.

Briere agreed with Hohnke’s point about the timing of the information. She also agreed with Higgins and Lumm when they said the public would also want a chance to dig into it. After that, she continued, if Ypsilanti, Washtenaw County and the AATA all sign off on it, then the public will have the next several months to dig into it.

Mayor John Hieftje said he felt it’s important to keep the ball rolling. March 5 would be another opportunity to figure out how to amend the agreement.

Lumm objected to that date as too short a timeframe. Stephen Kunselman (Ward 3) wondered why Ypsilanti is even being included the agreement, given its relatively small financial contribution.

Mike Anglin (Ward 5) reminded his colleagues of the concerns they’d heard during public commentary about the financial part of the plan.

Smith noted that on March 5, the four-party agreement can be postponed again if the council decides it needs to be postponed. She noted that “… if Ann Arbor’s not playing, there’s no game.”

Briere reminded her colleagues and the public that the proposed bills in the state legislature, which could alter the funding picture, had only been introduced. Just because something has been introduced doesn’t mean it will pass, she said. Trying to theorize what would happen is a waste of time, she said – we have no control over what happens in Lansing. Tony Derezinski (Ward 2) felt the council tends to overuse postponement. He felt the four-party agreement is a preliminary step and the council should just go ahead.

Higgins was not entirely satisfied with the March 5 date, but extracted an assurance that if the funding recommendation and the service plan were not available, it could be taken off that meeting’s agenda. Hieftje told Higgins that he and city administrator Steve Powers would “get together on that.”

Outcome: The council voted to postpone the vote on the four-party agreement until March 5. Voting against the postponement, because of the date that was specified, were Anglin and Lumm.

Wastewater Treatment Contract

The council considered the tentative award of a $92,929,000 contract with Walsh Construction Company II LLC to undertake the work associated with the facilities renovation project at the city’s wastewater treatment plant. The “tentative” award is a requirement for receiving a low-interest loan from the state’s revolving fund loan program, which is administered through Michigan’s Department of Environmental Quality.

The city reviewed six bids: Lakeshore Toltest Corp. ($83,302,048); Granger Construction Co. ($89,990,000); Walsh Construction Co. II LLC ($92,929,000); Walbridge ($95,380,441); Hunt/Colasanti ($99,990,000); and Barton Malow Co. ($102,884,000).

The firms making lower bids were found by city staff not to be sufficiently qualified to undertake the specific work, because they did not have experience as a general contractor in charge of a wastewater treatment facility construction project with a similar complexity and size.

Wastewater Treatment Contract: Public Comment

During his turn at public commentary at the start of the meeting, Kermit Schlansker did not address the specific issue of the wastewater treatment contract. However, he did reprise a theme on which he has addressed the council for nearly 20 years: energy conservation and municipal sewage disposal. From the Sept. 7, 1994 city council minutes:

Kermit Schlansker, 2950 Marshall St., stated that cities should start building their own power plants because small facilities are more energy conserving and cheaper than large facilities. He voiced concern with the status quo in energy conservation and expressed the need for the creation of an environmental science commission staffed with experts to accomplish such conservation projects. Mr. Schlansker stated that conservation is cost effective and essential in achieving a sustainable society.

Schlansker is a former aerospace engineer for Allied Bendix.

At the Feb. 6, 2012 meeting, Schlansker told the council that sewage disposal is more effective if there are multiple goals. He called for recycling sewage, suggesting that the southwest side of the city should have an experimental sewage plant. If we don’t start to use sewage as fertilizer for crops, millions will starve, he warned.

Glenn Granger of Granger Construction Co. addressed the council during public commentary, objecting to the assessment of the city’s staff that his firm had no similar previous experience.

Glenn Granger of Granger Construction Co. In the background is councilmember Stephen Kunselman (Ward 3).

Granger pointed specifically to a $70 million project in Wyoming Township that he contended was comparable. He allowed that the total dollar value was somewhat less than the $90 million contract for Ann Arbor’s wastewater treatment facility, but said from the point of view of the dollar value of construction expected per year, it was comparable.

Granger described wastewater treatment and solid waste as “within our wheelhouse,” noting that the very first construction project he’d been involved with in his career was a wastewater treatment facility. So he said he was confused by the city’s assessment. Noting that some students from Skyline High School were in the audience, he told the council that Granger was the contractor for that project, as well as many other local building projects. Granger asked the council to delay their consideration of the contract.

Wastewater Treatment Contract: Council Deliberations

Mayor John Hieftje noted that while his name is given on the agenda as the sponsor of the resolution, he’s not responsible for the hard work that went into it.

Christopher Taylor (Ward 3) led off deliberations by asking that Craig Hupy to come forward to the podium to answer questions. Hupy is interim public services area administrator in the wake of Sue McCormick’s resignation late last year. She took a job heading up Detroit’s water and sewerage department.

From left: Earl Kenzie, unit manager at the city's wastewater treatment plant, and Craig Hupy, interim public services area administrator.

Taylor noted that the council had received communications from the unsuccessful bidders on the project. Taylor told Hupy that he was looking to have him confirm and affirm the rationale for the selection of Walsh.

Hupy stressed that the rationale has nothing to do with Granger’s ability to perform as a general building contractor. The firm has wide experience in that area, Hupy said.

Hupy addressed the specific issue of the Wyoming Township project, which Granger had cited as a comparable project. That is a drinking water treatment plant, he said, whereas Ann Arbor’s project is a wastewater plant. The Wyoming Township facility, he said, was built adjacent to the existing facility, with service switched over to the new facility in one step. The Ann Arbor project, he said, would require demolishing out sections of an existing facility and switching over service step by step over time. Hupy described it as involving multiple cutovers and tie-ins. It’s a different complexity than the Wyoming facility.

Carsten Hohnke (Ward 5) asked what was “tentative” about the contract award. The explanation is that it’s a required step for receiving a low-interest loan from the state’s revolving fund loan program, which is administered through Michigan’s Department of Environmental Quality.

Earl Kenzie, unit manager at the city’s wastewater treatment plant, responded to a question from Mike Anglin (Ward 5) by walking the council through the process used to review the bids.

The staff took a look at the three low bids and based on a review of those bids, the city submitted written questions to the three lowest bidders. Those bidders were then brought in to discuss the answers that had been given.

Jane Lumm (Ward 2) wrapped up the deliberations by saying that the project’s engineering firm, Malcolm Pirnie of Michigan Inc., had provided a detailed memo on the selection of the contractor. She characterized the evaluation process as “quite robust.”

Outcome: The council voted unanimously to approve the tentative award of the wastewater treatment facility construction contract to Walsh Construction.

Arlington Square PUD

The council considered final approval to changes to the supplemental regulations of a planned unit development (PUD) for Arlington Square. The changes to the PUD supplemental regulations would allow for urgent care and restaurant uses at the site, with no additional parking. No exterior changes are proposed.

The two-story, 51,285-square-foot retail and office complex is located at 3250 Washtenaw Ave. – the southeast corner of Washtenaw Avenue and Huron Parkway. An 8,000-square-foot space in the complex, where Hollywood Video was formerly located, is vacant, and the owner would like to have the option of leasing the space to a restaurant or urgent care facility.

The current PUD zoning, which was approved in 1989, allows for certain C3 (fringe commercial) uses, but due to an increased need for parking that would be created, the original regulations did not allow for (1) restaurants with seating, (2) barber/beauty shops on the first floor, or (3) office uses on the second floor, with the exception of medical/dental offices.

The site includes 200 parking spaces. To accommodate potential increased parking demand, the building’s owner – Nadim Ajlouny of Orchard Lake, Mich. – is offering to provide bus passes to all employees on the site and to provide an additional 14 enclosed bicycle parking spaces.

The city planning commission, at its meeting of Dec. 6, 2011, had recommended approval of the request.

The city council had given its initial approval at its Jan. 9, 2012 meeting. Because change to the PUD is a change to the city’s zoning, the change is subject to the requirements of any ordinance change, which include a second and final approval by the council as well as a public hearing.

Arlington Square PUD: Public Hearing

As he typically does at any public hearing involving zoning changes, Thomas Partridge called for zoning that accommodates the need for equal access to transportation and affordable housing.

Steve Dykstra of Hobbs + Black Architects appeared to indicate essentially that he was available for any questions.

Arlington Square PUD: Council Deliberations

One question that arose during the council’s initial deliberations on Jan. 9, 2012 involved the number of parking spaces that are actually on the site.

During deliberations on Feb. 6, Stephen Kunselman (Ward 3), who had questioned the number of spaces, reported that his question had been answered, noting that the spaces were located under the building, and thus had been hard to find. [.pdf of site schematic]

Kunselman said he had some concerns due to the fact that it’s a “tight corner.” He said that some residents had asked about the entrance off Huron Parkway. It requires turning right then immediately turning left. Kunselman described the turn as “awkward.” Kunselman asked how that entrance is expected to function if the traffic will increase, based on new uses. Dykstra told Kunselman that when the building previously had been fully rented [it's currently partly empty] there were no issues with traffic. He added that no physical changes are being made to the site.

Kunselman pressed the issue of possibly increased traffic flow. Dykstra indicated that he didn’t think that there would be any additional traffic flow beyond what the site experienced when it was fully rented. The additional specific use is an urgent care facility and that looks like it will actually generate somewhat lower traffic volumes. Kunselman noted that the PUD regulations indicate that an annual traffic monitoring report is supposed to be done. Dykstra indicated that had been done only once in the past and said that the developer would be more careful with that.

Kunselman then asked Wendy Rampson, head of city planning, what would happen if the traffic monitoring report indicates an increase in traffic flow. Would there be any opportunity to address that? Rampson indicated that yes, the city would be able to approach the developer and work on ways to mitigate or reduce the additional traffic flow – through carpooling or bus passes.

Outcome: The council voted unanimously to give final approval to the additional uses specified in the Arlington Square PUD.

Liquor Hearing Officer & Transcript Fees

The council considered the appointment of Tony Derezinski (Ward 2) as the hearing officer for annual liquor license renewal and revocation. Derezinski serves on the council’s liquor license review committee along with Mike Anglin (Ward 5) and Jane Lumm (Ward 2). Also before the council for separate consideration was a resolution to set the fee for transcripts of any hearings.

Ward 2 councilmembers Tony Derezinski and Jane Lumm.

Early last year, at the council’s March 7, 2011 meeting, councilmembers had approved Derezinski as hearing officer. That came amid some minor controversy as then-chair of the liquor license review committee Stephen Rapundalo (Ward 2) had made clear that his expectation before the council’s meeting was that there’d be a hearing panel consisting of the three members of the liquor license review committee.

During deliberations this year, Marcia Higgins (Ward 4) noted that the date specified goes past the end of Derezinski’s term – he’ll need to stand for election this year. Higgins said she hoped that Derezinski is running again, but wanted the date set to Nov. 8, 2012, which is the first council meeting after the Nov. 6 election. [Derezinski has stated publicly that he's running again.] She also wanted to fold the appointment of the hearing officer into the regular council appointments list. Derezinski indicated that was fine with him.

Derezinski described how the liquor license review committee does an annual review of all 121 licensees in the city. That allows the committee to recommend renewal or non-renewal. That approach also allows the city council to recommend non-renewal to the state liquor control commission. The process was established a year ago, he said. Former councilmember Stephen Rapundalo had a lot to do with setting up an orderly process for the review, Derezinski said. Licensees pay a fee to have it reviewed, which covers the cost of the process. The review involves fire department officials, the building department and the police. He described how a number of form letters are sent out.

Derezinski reported that a “usual item” that’s discovered is non-payment of fees and taxes by licensees. Last year the amount came to about $46,000. He continued by saying that every once in a while, a pattern of unacceptable conduct is identified. Last year, there were two establishments that fell into that category, he said. The committee is starting the process again this year.

Derezinski noted that petitioners are entitled to basic due process. That can include an appeal, which has an associated hearing that’s treated as an evidentiary hearing. One of the hearings last year took about four and a half hours and included a lot of contradictory statements. The deadline for completing the review process is March 30, he said, in order to make recommendations to the city council, which then makes recommendations to the state liquor control commission. The form letters have been sent out, he said, and the city is starting to get responses.

Derezinski also noted that there’s a procedure to undertake revocation of a license, outside the context of the annual review and renewal. That hasn’t yet been necessary, he said, venturing that the threat of that is as powerful as the exercise of the authority.

Anglin, who serves on the liquor license review committee with Derezinski, said that Derezinski had done a good job last year. He ventured that licensees want to cooperate with the committee, and said he thought it’s difficult to operate a business in a large student area.

Lumm, who replaced Rapundalo on the city council and on the liquor license review committee, described the committee as “ably chaired” by Derezinski, and thanked him for volunteering his expertise and time to serve as hearing officer.

Outcome: The council voted unanimously to appoint Derezinski as hearing officer.

On the issue of the transcript fee, Derezinski noted that a transcript of a hearing can be made available if there’s an appeal or someone doesn’t like the decision that has been made. Generally, no transcript is made, but the hearing is recorded.

The resolution that set the fee did not do so in terms of a dollar amount, but rather set it to be equal to whatever the actual cost of the transcription service is. Sabra Briere (Ward 1) noted that no information is included about what the cost per hour is. Assistant city attorney Mary Fales told Briere she’d done some preliminary checking – the average cost is about $3.50 per page. There are additional services that can be requested, like getting the transcript on a disk. She described it as a “pass through” cost.

Briere wanted to know if someone would know before they ordered a transcript how much it would cost, or if someone would need to wait until the transcript is complete. Fales indicated that transcribers can estimate based on how long the hearing lasted.

Marcia Higgins (Ward 4) wanted to know who would be performing the service. Would the city be hiring someone? She ventured that this kind of fee should be set with the other fees that are set with the approval of the annual city budget.

Outcome: The council voted to approve the transcript fees as the actual cost charged by the transcription service. Higgins dissented.

Re-Funding Bonds

The council considered approval of the issuance of $2,850,000 of bonds to refinance the outstanding principal amount of Michigan Transportation Fund Bonds for the Broadway bridges project. After factoring in bond issuance costs, the city expects to save around $185,000 over the next 11 years.

Council deliberations were brief. Mayor John Hieftje said he appreciated the work of the city’s financial staff. Jane Lumm (Ward 2) also praised the city staff. When Hieftje mentioned that the refinancing was being done for the Broadway bridges project, Sabra Briere (Ward 1) said that point warranted repeating. Many people have forgotten that the city had financed that project.

Outcome: The council voted to approval issuance of the re-funding bonds.

Communications and Comment

Every city council agenda contains multiple slots for city councilmembers and the city administrator to give updates or make announcements about important issues that are coming before the city council. And every meeting typically includes public commentary on subjects not necessarily on the agenda.

Comm/Comm: Leasing Ordinance

During her communications, Jane Lumm (Ward 2) told her council colleagues that she’d been approached by members of the Washtenaw Area Apartment Association about the city’s leasing ordinance. She also reminded council that on the same issue they’d heard from Michael Benson, president of the graduate student body at the University of Michigan. At issue is a provision in Ann Arbor’s leasing ordinance, approved by the city council in 2008, which is supposed to prevent landlords from renting or showing an apartment to another renter until 70 days of the current lease period has passed.

Lumm reported that Benson will be scheduling a couple of forums and depending on the feedback from those forums, some recommendations will be forthcoming. She hoped some improvements could be made in the ordinance – some people might like to see the time period requirement repealed, and that might be the best solution, she said. She told the council that she’d give them a heads up when any meetings are scheduled.

Mayor John Hieftje responded to Lumm by saying he felt that people would be happy to entertain discussion of the issue, but he asked that any changes be completed before the end of the semester. The time period requirement had been added to the ordinance because of student concerns, and he wanted want to make sure their input was considered before any changes were implemented.

Comm/Comm: DDA TIF Report

During his communications time, Stephen Kunselman (Ward 3) contended the council had not yet received the annual report from the Ann Arbor Downtown Development Authority for the fiscal year 2011, which ended June 30, 2011 and for which the audit was complete. Kunselman said he hoped that either mayor John Hieftje or Sandi Smith (Ward 1), who both serve on the DDA board, could ensure that report is forwarded to the council.

In an email sent to Kunselman the following afternoon, Smith pointed out to Kunselman that the DDA’s annual report had been included in the council’s information packet for its meeting a month earlier – on Jan. 9, 2012. [.pdf of Smith email to Kunselman][.pdf of TIF report]

The TIF (tax increment finance) report shows estimated assessed property value in the district of $392,193,873, of which $140,612,435 is captured value. That’s the increment on which the DDA’s tax increment finance mechanism “captures” the taxes that other taxing authorities would otherwise receive. On that captured value, the DDA received $3,419,042 in revenue. The TIF report also shows outstanding bond indebtedness amounting to $77,854,652 in principal and $39,492,937 in interest for a total of $117,347,589.

Comm/Comm: Recognition of Volunteers

Two residents were honored by separate mayoral proclamations for their volunteer work in assisting the Ann Arbor police department and the broader community: Diane Schillack and Beverly Robbins.

Stephen Kunselman (Ward 3) stood with Robbins as she received her proclamation. After a pause for some photographs, Kunselman delivered a few remarks about Robbins. He called her his “other mother” and her two three sons his brothers, her dad his “gramps.” He said it’s a testament to her good nurturing that he is where he is today, and he gave her a hug to conclude his remarks.

Comm/Comm: Energy Website

Andrew Brix, the city’s energy coordinator, gave the council an update from the energy office. As part of the emphasis on energy savings throughout the community, the energy office has launched a new website: a2energy.org One of the slogans featured prominently on the site reads “Caulk is cheap.” Brix observed that for most homes in Ann Arbor, the two most effective measures to take are air sealing and attic insulation.

Comm/Comm: Year of the Co-op

A mayoral proclamation was issued in honor of co-op businesses in the community – 2012 has been declared “International Year of the Cooperatives” by the United Nations.

Eric Lipson, a former city planning commissioner who is general manager of the Inter-cooperative Council, presented a mug to the council with the twin-pine symbol of co-ops.

Tiffany Ford, new president of the University of Michigan Credit Union, also delivered some remarks to the council, thanking them for the recognition, and reviewing some of the history of UMCU – it was established in 1954.

Comm/Comm: Student Visitors

A large number of students from local schools attended the council’s meeting to satisfy requirements for a class.

Some teachers require students to obtain a signature from a councilmember on an agenda in order to attest to their attendance. So towards the start of the meeting, mayor John Hieftje paused the proceedings and asked students to take the opportunity to get a signature, so as not to distract councilmembers later during the meeting, when students left. He joked that if they left early that he and councilmembers would call their teachers. A student shot back from the audience: “Do you know our teachers?”

Herb David, owner of the eponymous guitar studio located on the corner of Liberty and Fifth Avenue, and Ali Ramlawi, owner of the neighboring Jerusalem Garden, were seated in the audience, having signed up for a public commentary reserved slot. In their remarks, they both addressed the challenges they face in their downtown location – caused by the closure of Fifth Avenue during the construction of the new underground parking structure. When Hieftje brought up the topic of student visitors getting signatures from councilmembers, David quipped to Ramlawi: “I’d like to get one, too – on a check!”

Comm/Comm: Fifth Avenue Underground Parking Garage

Herb David told the council that his business – the Herb David Guitar Studio – would be celebrating its 50th anniversary this year. He said he’s enjoyed his situation in Ann Arbor. He contended that Ann Arbor’s downtown is changing from one that is people-oriented to one that is characterized by franchise cookie-cutter businesses. The character of downtown is being destroyed, he contended, and he blamed part of that on the construction of the new Fifth Avenue underground parking garage. He noted that before that, the Internet had already started to have a negative impact on downtown retail.

David told the council that the city gives tax abatements to businesses it wants to attract. What about people you want to retain? he asked councilmembers. People come to his guitar studio from all over the world, and the studio has been written up in various publications. “I think I’m worth supporting,” he said. The council should think about positive ways to support the businesses that bring more people here.

Near the start of his remarks, Ali Ramlawi – owner of Jerusalem Garden – welcomed Jane Lumm (Ward 2) to the council. [She was newly elected in November 2011, having served previously in the mid-1990s.] Ramlawi said he was interested is seeing if Lumm can bring “progressive ideas to a hungry audience.” He said he understood why she ran as an independent and why she won as an independent. About his fellow Democrats, he said, “These are not my daddy’s Democrats.”

Ramlawi told councilmembers that he was there to address them because his neighbor, Herb David, had asked him to come and speak. Fifth Avenue has been closed since August 2010. He’d been told the street would be open again in August 2011. “We want to know when the road will open,” he told the council. Herb David is going into his nest egg, Ramlawi said. Ramlawi’s own business is back to normal – but that’s due to the increase in his catering business to the University of Michigan. He characterized his in-house traffic as “in the toilet.” He told the council he’s used up all his rainy day funds.

Ramlawi ventured somewhat sardonically that he should thank the council – what doesn’t kill you will make you stronger. He allowed that after the road opens, he will have a stronger business than he had before. But he noted that the downtown has lost three or four retailers in the last year, and some of that loss he attributed to the construction. He described the Ann Arbor Downtown Development Authority, which is overseeing the parking structure’s construction, as “whisky drunk” on parking revenue. He urged the DDA to stop focusing on the parking system as a source of revenue and to focus on funding police foot patrols and dealing with panhandling issues. People come downtown for arts, culture and food, not to park in a structure, he concluded.

Comm/Comm: Warming Center, Affordable Housing

Several people addressed the council during public commentary about their desire to see a day shelter set up for use as a warming center for the homeless.

Alexandra Hoffman told the council that she’d heard the issue of homelessness described politically as “a hot potato.” She ventured that, “It’s time to get some oven mitts.” She told the council that they shouldn’t shy away from the issue.

Alexandra Hoffman at the podium addresses the council, advocating for a warming center.

Mary Johnson challenged notions of who the homeless are and what they’re capable of. She described the writing workshop at the St. Andrews Episcopal Church that’s offered to homeless people. She told the council that promises have been made to provide affordable housing that remain unmet. She said homeless people would like to contribute back to the city – they can become powerful city volunteers, she said.

Orian Zakai reminded the council that she’d spoken to them twice before about the need for additional warming spaces in the city available all hours of the day and night. Her group has narrowed their request to just daytime. But she told the council that support from the city has failed to manifest itself in a tangible way. She said her group could use help from people with influence who can pick up their phones and make things happen. She’s still waiting for any action on the possibility of using the city-owned 721 N. Main building as a warming center, she said.

While the group is waiting, she said, they’d undertaken their first creative project, during their regular meetings. They’d decided to build a cardboard house – if no one gives them a house, they’d build one themselves, she said. Two walls of the house tell the story of the 100 units of affordable housing that were removed from the downtown area, when the old YMCA building deteriorated to the point that it became uninhabitable and needed to be demolished.

Lily Au was critical of two projects intended to increase the supply of affordable housing – the Near North project, which she described as having high construction costs, and 1500 Pauline, which she said actually resulted in the loss of 15 units of housing.

Alan Haber told the council that they’d been putting out a lot of prayer to hold off the winter. [It's been a mild winter so far.] He said the group of warming center advocates had been given a tour of the city-owned 721 N. Main property by Ralph Welton, the city’s chief development official. Subsequently, Haber said, no one has been responding to their phone calls.

During his communications time, mayor John Hieftje responded to some of the commentary by saying that the city had been working diligently to replace the 100 units of affordable housing that previously existed at the former downtown YMCA. Not all of it is in a single place, he said, but he said that 70 additional units have been created.

Sabra Briere (Ward 1) followed up on Hieftje’s remarks by asking him if it weren’t the case that he’s meeting with people on that issue, which he confirmed he was. Parties to the conversation that he named were the Washtenaw Housing Alliance, H-PORT (Homeless Project Outreach Team), the Washtenaw County administrator and the nonprofit Dawn Farm. He concluded that the need is being met and no one is being turned away. A detox unit has been opened not far from the Delonis Center, he said, for those who are not sober and can’t come into the shelter. No one is outside, he contended, “unless they desire to be out in the cold.”

Present: Jane Lumm, Mike Anglin, Margie Teall, Sabra Briere, Sandi Smith, Tony Derezinski, Stephen Kunselman, Marcia Higgins, John Hieftje, Christopher Taylor, Carsten Hohnke.

Next council meeting: Tuesday, Feb. 21, 2012 at 7 p.m. in the second-floor council chambers at city hall, 301 E. Huron. [confirm date]

The Chronicle could not survive without regular voluntary subscriptions to support our coverage of public bodies like the Ann Arbor city council. Click this link for details: Subscribe to The Chronicle. And if you’re already supporting us, please encourage your friends, neighbors and colleagues to help support The Chronicle, too!

The city reviewed six bids: Lakeshore Toltest Corp. ($83,302,048); Granger Construction Co. ($89,990,000); Walsh Construction Co. II, LLC ($92,929,000); Walbridge ($95,380,441); Hunt/Colasanti ($99,990,000); and Barton Malow Co. ($102,884,000). The firms making lower bids were found not to be sufficiently qualified to undertake the specific work, because they did not have experience as a general contractor in charge of a wastewater treatment facility construction project with a similar complexity and size.

Glenn Granger of Granger Construction Co. addressed the council during public commentary, objecting to the assessment of the city’s staff that his firm had no similar previous experience.

This brief was filed from the city council’s chambers on the second floor of city hall, located at 301 E. Huron. A more detailed report will follow: [link]