Rendering of proposed new entry at downtown Ann Arbor library, located at 343 S. Fifth Ave. (Image by InForm Studio.)

A vote to continue with the project followed a presentation by Cory Lavigne of InForm Studio, the architecture firm that previously designed AADL’s Traverwood branch. A final design will likely be brought forward for approval at the board’s April 21 meeting, after a public forum in mid-March. Update: The forum is scheduled for Thursday, March 13 at 5:30 p.m. at the downtown building.

The entrance would continue to be oriented to South Fifth Avenue, with new doors into the building. The plan described by Lavigne includes replacing the existing teal strip that wraps around the front of the building – above the doors and windows – with a “concrete skin” panel. Wood paneling would be used in the ceiling of the outside walkway adjacent to the building. Sloping entry walkways would be located on the north side from the Library Lane parking structure and on the south side from William Street, with steps in front leading to South Fifth Avenue. Additional elements include landscaping, a bench, handrails and other features that visually link the library to the adjacent city-owned Library Lane.

The north side of the front facade, closest to Library Lane, would also include a large, translucent sign – made of glass or cast resin – that would be placed between existing brick columns, creating a screen along part of the walkway on that side of the building. The sign would be lit from the inside, with additional lighting along the walkway, to create a glowing effect.

It was that sign element that drew some criticism and concern at the board’s Feb. 17 meeting, primarily from Ed Surovell. He cautioned against creating any kind of shelter, saying it would simply be “an inviting nuisance.” AADL director Josie Parker acknowledged the concern, saying that she had discussed the issue with the library’s security staff as well. She told the board that no matter how the area is designed, security issues will always be a factor and would be handled as they are now, by security staff.

In other action at the board meeting, trustees approved revisions to more than a dozen sections of the AADL policy manual, and voted to create a new committee to help develop the next strategic plan, for 2015-2020. That planning effort had been the focus of a Feb. 3, 2014 board retreat.

Board members also got a brief update on the agreement for a new bike share program called ArborBike, which trustees will likely be asked to approve at their March 17 meeting. It relates to a bike station that will be located on the northern end of the downtown library’s property.

During her director’s report, Josie Parker told the board that the downtown library will be a site for the Living Lab Initiative, a project funded by the National Science Foundation. AADL will be the first public library to be involved in this project, and researchers will be working in the youth department through the end of September.

The board also heard from two people during public commentary: Changming Fan of TiniLite World Inc., who expressed interest in working with the library; and Jamie Vander Broek, a University of Michigan librarian and homeowner who described several reasons why she appreciated AADL. She concluded her remarks by saying: “I love paying my taxes for this library.”

Downtown Library Entrance

The issue of renovating the front entrance of the downtown building arose in the summer of 2013 during a board committee report. At the board’s Aug. 19, 2013 meeting, Margaret Leary, chair of the facilities committee, reported that the committee had received a request from AADL director Josie Parker to pursue options for the front entrance. Parker had told the committee that the building’s front doors had been breaking frequently and are unreliable. The plan was for Parker to get cost estimates from an architect to be vetted by the committee before bringing a proposal to the full board.

In addition to Leary, facilities committee members are Jan Barney Newman and Ed Surovell.

Although other infrastructure projects have been undertaken at the downtown building, located at 343 S. Fifth Ave., this would be the first highly visible renovation since a November 2012 bond proposal was defeated by voters. That proposal would have provided funding for the demolition of the downtown library and construction of a new library on that same site.

Downtown Library Entrance: Facilities Committee Report

During her report from the facilities committee on Feb. 17, Leary told trustees that Parker had brought forward the issue of the downtown library entrance, and the committee had discussed it. The front doors have corroded over the years, and need to be replaced. The initial question was whether to just buy new doors, she said, or to try to improve the entire entry.

The committee decided that it wanted to pursue improving the entry, and had agreed that Parker should consult with InForm Studio, a firm that the library has used in the past. InForm designed the Traverwood branch, and Leary described their work as innovative and creative. For that project, InForm had looked at all of the library’s internal processes in order to develop its design for the branch, she said, and even suggested changes in the way the library had traditionally operated.

Margaret Leary, chair of the AADL board’s facilities committee.

The first thing that InForm was asked to do, Leary said, was to look at whether the entry should remain at its current orientation, facing South Fifth Avenue on the west, or be moved to the north of the building, facing the Library Lane underground parking structure. Leary noted that a north entrance would have been used if the library had built a new building.

But when the committee considered the consequences of moving the entrance now, in terms of the amount of usable space on the first floor, they decided against it. It would have taken all the space used by the existing teen room, she said, and the entire first floor would have been reorganized, as well as possibly some things in the basement and other floors.

Leary reported that she, Parker and board chair Prue Rosenthal also had met with three representatives of the city’s commission on disability issues. It was a follow-up to a letter that the commission had sent to the library with concerns about the existing entrance, and ideas to enhance it. [.pdf of November 2013 letter from Linda Evans, chair of the commission on disability issues] Some of those ideas will be acted upon, Leary said.

InForm was asked to come up with a redesign for the entire entrance – including the steps in front of the library, and the sloped walkways.

Leary said the committee wants to hold a public forum on the project sometime in mid-March, at a date to be determined. Architects from InForm will make a presentation, and members of the facilities committee and library staff will be on hand to get feedback. Other board members will be welcome to attend too, she said. It will likely be held in the evening.

Downtown Library Entrance: Presentation

Cory Lavigne of InForm Studio began his presentation by noting that nine years ago, the firm was interviewing with AADL to be the architect for the Traverwood branch. He called that “the project that just keeps giving,” because of the publicity it receives. People love hearing about the wood, he said. [Background on the building is featured in a video called "Up From Ashes: The Making of the Traverwood Branch."]

Cory Lavigne of InForm Studio (standing) talks with AADL board members Ed Surovell and Margaret Leary.

He described how the proposed design was developed, saying he had started by sitting outside the library trying to get a feel for how people are using the space. Some of the challenges include a lack of identity in the current building, and the need to create something “that tells you where you are,” he said. There’s a sign at the top of the building, but otherwise it’s hard to tell that it’s a library, he said. At night the building’s use is more visual, because you can see inside through the front windows. But generally, unless you know that it’s a library, “it’s really kind of a hard building to identify,” Lavigne said.

He noted that there were some “dark pockets” around the main entrance, as well as concerns about security and accessibility. Those were two high-priority items that InForm wanted to address in its design.

They decided to start at AADL’s property line, and not address the front step that the city of Ann Arbor put in, he said, or the existing slope of the city sidewalk, which Lavigne said does not meet code. He added that everything currently on AADL property does conform to code.

The proposal calls for sloped walkways coming from the north and south sides of the property, sloping at 3% – rising one foot for every 30 feet of length. It’s a very subtle slope that doesn’t require handrails, he said. However, the design includes placing handrails on both sides for support.

Lavigne described the current entrance as giving a sense of a vast expanse of concrete. There’s not a lot of green space or softer materials like wood. So the proposed design includes a planting bed on the north end, next to a new proposed sign. The grasses and wildflowers in that space would be watered in part by diverting rainwater from the overhead canopy.

Rendering by InForm Studio, showing a proposed design for the front entrance of the Ann Arbor downtown library at 343 S. Fifth Ave. On the left is a proposed wooden bench facing the street.

A large, lit sign on that north end clearly would mark the building as the Ann Arbor District Library, he said. Another sign would be added toward the center of the entrance, in front of the building, and the flagpole would be shifted slightly closer to the doors.

The design includes five main materials, Lavigne said, though there’s still a lot of flexibility in that. The existing teal metal panel that wraps around the front of the building – above the doors and windows – would be replaced with a rain screen made of cement fiber called fibreC. He described it as a cast concrete plank that’s durable, lightweight and fire resistant, with “high eco-value.” The existing framing would be used to mount it.

The large lit sign on the northern end could be made of tempered, laminated glass or a translucent 1-inch-thick cast resin called 3form, which was used at the Traverwood branch at the main circulation desk. There are pros and cons for each material, he said. It would be lit from within, and there would also be lighting on the ceiling behind it – over the walkway – so you could see shapes of people walking through the passageway. “There wouldn’t be a complete visual cutoff,” he said.

Other materials used in the overall design would include some concrete and stainless steel, tying into the materials used on the Library Lane parking structure. The ceiling of the entry overhang would be made of tongue-and-groove wood, to add some warmth to the entry. A wood bench would also be added in the front, facing South Fifth Avenue.

The doorways would be reconfigured, using four double-doors. Lavigne said they’re considering different options for those doors, including a “balanced” door that would be easier to open. However, that type of door is roughly 6-10 times more expensive than a normal door. So maybe only one set of doors would be balanced doors, he said.

Downtown Library Entrance: Board Discussion

Nancy Kaplan asked if an amount for the project’s cost has been established. Josie Parker replied that she’d like to keep it to about $250,000. But that figure was floated initially without knowing what the project entails, she noted. The final amount will depend on decisions that the board makes. “It’s always a process,” Parker said, adding that after being involved in building three branches, she’s learned that “it’s never the first figure.”

Jan Barney Newman, a member of the AADL board’s facilities committee.

Jan Barney Newman noted that it will be much less expensive than moving the entrance to the building’s north side. Margaret Leary added that cost wasn’t the only factor in the decision of how to orient the entrance, though it was an important element.

Rebecca Head asked if it would be possible to use pervious concrete. Cory Lavigne replied that not a lot of concrete will be used and most of the areas that include concrete aren’t exposed, but they could look into it. He noted that another option is to include heated sidewalks in the sloped sections leading up to the entrance.

Kaplan asked about the large lit sign, wondering if it would be possible to see the shadow of someone walking behind it. She was concerned that the passageway behind it might feel “tunnel-y” to walk through. Lavigne told the board that his firm would need to do a full-scale mockup to get a better idea of how it would look. They plan to use existing brick columns as the frame, and would need to decide on a level of translucency. With the light pouring out of the sign, plus two picture windows on the building looking into the library, plus new lighting in the soffit, the walkway between the sign and the building would be very bright, he said.

Prue Rosenthal asked about the price for that sign. Lavigne explained that glass would be cheaper. The 3form product costs about $350 per square foot, compared to about $40 for glass. But glass would include other hardware, he noted, bringing the total cost for glass to about $120 per square foot. There would be other advantages and disadvantages to weigh in using the materials, too.

Leary said she always has wanted signs that are visible from a relatively far distance. “We are sitting here in the midst of nothing,” she said. There’s currently no building directly to the north, where the Library Lane underground parking structure is located, and there’s nothing across the street at the former Y lot. Why not take advantage of that and have a sign somewhere high on the building? “What I would like to achieve is a library building that is visible and labeled as a library from as far away as possible,” she said.

Parker noted that the kind of sign Leary was describing hadn’t been part of the scope of work that InForm was asked to address. They could talk about whether it’s something they want to add, Parker said.

Rendering by InForm Studio.

Rosenthal wanted to know more about the sign that is intended to be placed more toward the center front of the building. Lavigne described it as a folded stainless steel plate that sits off a concrete wall by about 2 inches, with a cutout of the address in front. It would have an LED light so that at night, the letters and numbers would be backlit. There’s no ledge for people to stuff garbage into, he said. Ed Surovell noted that it’s not garbage they’re worried about. [The downtown library has had problems in the past with the front area being used for drug drops.]

Regarding the panel/rain screen being proposed to replace the existing teal panel, Leary told Lavigne that it looks like the skin of the Justice Center in Ann Arbor, next to city hall. “That building has not been uniformly….” she then stopped, and added: “I’ve said enough.” Lavigne indicated that there are other options for color.

Leary also was concerned about the proposed stairs at the front of the library, which are deeper than typical stairs, and curved. Even though the existing stairs and ramps conform to code, they are perceived by some people as being difficult to navigate, she said. “I would hate to deliberately put something there that would be perceived the same way,” Leary added. Noting that you can never control how something will be perceived, she wondered if a more straightforward design for the stairs would be a better option.

Lavigne replied that the idea was to create a kind of “monumental” stairs with the larger tread, so that it might become more of a gathering space rather than having it just be a pathway. But he could see the concern, and said it’s an easy change to make.

Rendering by InForm Studio, showing some curved “monumental” stairs at the downtown library entrance.

Kaplan asked if there was any thought given to moving the doors forward. Lavigne indicated that they started the design at the existing envelope of the building, so that they wouldn’t need to deal with any interior mechanical or electrical infrastructure.

In response to another query, Lavigne said that there will be more lighting in the ceilings and walls, and the materials used for the entryway will be steel and stainless steel, so that will add to the brightness as well.

Returning to the issue of the large translucent sign at the north end of the building, Newman wondered if there would be space for “nighttime campers” to fit. Lavigne explained that each end of the two faces would be closed off with a stainless steel plate, so no one could get in between the two faces – that is, they couldn’t get inside the sign.

Newman clarified that she was asking about the space in the walkway, between the sign and the building. Lavigne said one way to deal with security is to provide as much light as possible, and to ensure that there would be enough translucency to see the shapes of people behind the sign. No one could really lurk there, he said.

Surovell said he didn’t think the level of translucency solved the problem. “It’s a shelter. I don’t care if the glass is clear and it’s lit to beat the band. A shelter in the city, in the winter or in the rain, is a shelter. It is an inviting nuisance, and it only seems to me to emphasize the problem that we have already. We have a covered space that serves as a point of harassment to some of our friends, to some of our patrons, and I don’t understand why I would create a wind shelter, which is the real issue in the winter.”

If he were to do something like that, Surovell continued, he’d want to be able to close it off when the library wasn’t open. “And to be frank, we have problems during ordinary business hours – hot, cold, dry, rain.” He noted that the original architect for the building, Alden B. Dow, had a fascination for indents. But such indents are an “attractive shelter, and I don’t know why we’d build another one,” Surovell said.

Rebecca Head.

Rosenthal expressed concern with people hanging out there during the day, causing some patrons to be afraid. Lavigne said these were valid concerns, and that the design tries to address the issue by making it brighter in that area than it is now. “We’re trying to change the environment in its entirety,” he said, trying to activate the space to be used by more people – adding a bench, for example, where people can sit and read a book or wait for their ride. The intent is to work with the bones of the building, trying to make it as attractive, vibrant and light as possible within the budget they’ve been given.

Leary said she loved the “light box” sign, but understands the concerns about security. If it does end up being a problem, what would the library do about it – what’s the fix? she asked.

The fix, Parker replied, would be the same as what the library does currently. Even though there’s no wind shelter, people still hang out under the overhang. The library’s security staff circulates out there on a regular basis, she said, and ask people to move along. “I don’t know that anything we do will change that,” Parker said. She added that these plans have been shown to the library’s security and facilities staff.

Kaplan clarified with Lavigne that the sign wouldn’t provide structural support. In that case, Kaplan said, it wouldn’t need to go from top to bottom.

Rosenthal said that in light of Parker’s feedback, she’d be inclined to defer to the administration and the front-line security and facilities staff. If they are comfortable with it, she said, that’s a factor.

Ed Surovell, a member of the AADL board’s facilities committee.

Parker said she wanted to the board to understand that by putting in a bench, handrails and steps, the library is creating a “front porch, which is the only way in and only way out of a very busy building. There isn’t any condition that we can create that will eliminate the need for security.”

There isn’t a bench in front now, so adding one might create new issues, Parker noted. But it will also allow people to sit there and wait for a ride. “We’re trying to make the best possible situation with what we have, and make it as attractive and inviting as we can for far more people than it is attractive and inviting for now.”

Head cautioned that they shouldn’t make perfect be the enemy of the good. She supported bringing in some comforts for patrons, while recognizing that it might bring in some problems, too.

Kaplan suggested putting dividers on the bench, to prevent people from lying down.

As the discussion wrapped up, Rosenthal outlined the next steps for this project. Based on feedback from the board, InForm would work with the facilities committee to tweak its design. A public forum will be scheduled to get additional feedback in mid-March. A new design will likely be brought to the board for its April 21 meeting.

The board then voted on a resolution that authorized the project to move forward.

Outcome: On a voice vote, the board approved moving ahead on this project.

Committee Appointments

The Feb. 17 agenda included a resolution to create a committee to lead the process for developing the 2015-2020 strategic plan, and to appoint members to the director’s evaluation committee.

AADL board committees consist of no more than three trustees. Because that does not constitute a quorum of the seven-member board, the committee meetings are generally not subject to the state’s Open Meetings Act and are not open to the public.

Committee Appointments: Strategic Plan

The need for more strategic planning at the committee level emerged during the board’s Feb. 3, 2014 retreat. On Feb. 17, the resolution establishing a special committee described its charge as leading the process to develop a strategic plan for 2015-2020.

Nancy Kaplan was named chair of the special committee for strategic planning.

Noting that the term of the committee runs through 2014, Margaret Leary asked whether that reflects the hope that this work will be finished by the end of December.

AADL director Josie Parker replied that the committee term reflects the tenure of the board president. At their first meeting of each year, trustees elect board officers, including a president, to serve for that calendar year. Prue Rosenthal serves as the current president, through 2014.

Leary rephrased her question, asking whether the intent is to finish the strategic committee’s work before 2015. Yes, Rosenthal said.

Parker told the board that it’s never taken more than six months to develop a strategic plan.

Outcome: On a voice vote, the board created a special strategic planning committee.

Rosenthal then nominated the following members to serve on the strategic planning committee through 2014: Nancy Kaplan (chair), Barbara Murphy and Rebecca Head.

There was no additional discussion.

Outcome: On a voice vote, members were appointed to the strategic planning committee.

Committee Appointments: Director’s Evaluation

Rosenthal nominated the following trustees to the director’s evaluation committee for the annual review of AADL director Josie Parker: Barbara Murphy (chair), Jan Barney Newman and Rebecca Head.

Ed Surovell asked if this is a standing committee. Parker clarified that it’s a standing committee, as described in the board’s bylaws.

Surovell complained that the board wasn’t given advance notice about this. “I have some objections that I do not wish to discuss in public,” he said, adding that he didn’t want to be the sole vote against it, so he’d support the resolution. He indicated that he would discuss it with Rosenthal at a later time.

Outcome: On a voice vote, the board approved appointments to the director’s evaluation committee.

Policy Revisions

A resolution to approve revisions to a set of Ann Arbor District Library policies was on the board’s Feb. 17 agenda. The proposed revisions had been presented to the board at its meeting on Jan. 20, 2014.

The changes affect more than a dozen sections of the AADL policy manual, which covers a wide range of issues spanning overall library philosophy to circulation policies and rules of behavior for patrons. Among the changes include a new policy to offer free library cards to non-resident students and staff at state-sanctioned schools within AADL’s district.

The board’s policy committee had already reviewed all revisions that were proposed by AADL staff and vetted by legal counsel.

Revisions were made in the following sections of the policy handbook. [Each topic in this list includes a .pdf file with the old policy, a marked-up version showing changes, and the new policy.]:

• AADL philosophy
• “Freedom to Read” policy
• Privacy statement
• Internet use policy
• MichNet acceptable use policy
• Interlibrary loan services
• Photocopying/fax services & fees
• Circulation policy
• Confidentiality policy
• Requests for access to records from general public
• Display/distribution of materials by outside groups
• Rules of behavior in public sectors
• Unattended child policy
• Equal employment opportunity & affirmative action policy

The board was also asked to eliminate five policies, which have been incorporated into other policies or were outdated: (1) freedom to view; (2) providing access to computer-based resources; (3) release of minor child’s records; (4) fines for damaged or lost materials; and (5) business use of facilities.

Discussion was brief. Margaret Leary thanked staff and the policy committee for their work. Others noted that many of the policies had been out of date.

Outcome: In separate unanimous votes, the board approved the policy revisions and eliminated five policies.

Committee Reports

The board has six committees, not including the new committee created during the Feb. 17 meeting. The committees are: communications, budget and finance, facilities, policy, director’s evaluation, and executive. Only one committee report was made on Feb. 17.

Committee Reports: Facilities

In addition to her report regarding the downtown library entrance (see above), Margaret Leary – chair of the facilities committee – gave an update on the bike share program.

She reported that the committee has looked at the most recent draft of the bike share agreement. The board had previously discussed the arrangement – trustees were briefed on the program at their Aug. 19, 2013 meeting. AADL has been waiting for the University of Michigan to finalize its agreement with the Clean Energy Coalition, which is managing the program. When that happens, Leary said, AADL will move forward with an agreement that will come before the board.

Parker added that UM has signed a master agreement with CEC, and AADL is now reviewing its own agreement regarding a bike share station that would be located on the northern end of the downtown library property. AADL’s agreement will mimic the master agreement, she said. Parker reported that she and Ken Nieman, the library’s associate director of finance, HR and operations, are recommending to the facilities committee that the library participate in the bike share program. It’s likely that the facilities committee will bring forward a resolution at the board’s March 17 meeting to approve the agreement, Parker said.

Responding to a query from Ed Surovell, Parker said that the documents have already been reviewed by the library’s legal counsel. Surovell requested that the facilities committee receive a formal transmittal letter from counsel.

By way of additional background, the CEC and other supporters of the program issued a press release on Feb. 5, 2014 announcing its logo and name: ArborBike. [.pdf of press release]

ArborBike logo.

Financial Report

Ken Nieman – the library’s associate director of finance, HR and operations – gave a brief report on the January 2014 financial statements. [.pdf of financial report]

Through Jan. 31, the library has received 97.4% of its budgeted tax receipts. The library had $12.7 million in unrestricted cash at the end of January, with a fund balance of $8.26 million.

During the month, the library made a payment of about $74,000 to the state of Michigan pension system. This was a pass-through amount, Nieman reported, because the library also received a payment of the same amount – recorded in the “state aid” line item. “It’s the state’s way of helping out the pension system,” he said. The same kind of payments are being made to schools in the state as well. It’s likely that a budget adjustment will be required later in the year to reflect this transaction, he said.

Outcome: This is not a voting item.

Director’s Report

AADL director Josie Parker told that board that it was a pleasure “with a level of regret” that Celeste Choate has been named the new director of the Urbana Free Library in Urbana, Illinois. Choate has served as associate director of services, collections and access at AADL since 2007. She was part of getting the collection ready for the opening of the Traverwood branch that year, and was instrumental in bringing the Washtenaw Library for the Blind and Physically Disabled to AADL. Her “joie de vivre” is a wonderful positive attribute for this kind of work, Parker said. “That attitude, I think, will be greatly appreciated in Urbana and greatly missed by this library.”

Josie Parker, AADL director.

Choate’s last day with AADL is Feb. 28, and she’ll be starting at the Urbana library on April 1. She did not attend the Feb. 17 board meeting.

Parker told trustees that Choate is the fifth AADL manager in the past 12 years who has left to become director at another public library. “That’s something that I think we should all be proud of, in terms of one more contribution that AADL makes to the profession, and I think we should see it that way,” Parker said.

“We wouldn’t want it any other way,” Ed Surovell replied. “It’s a high honor to attract people like that, who can develop to the point where they can go run their own library.”

Parker also told the board that the library had been approached by Craig Smith, a social scientist at the University of Michigan’s Conceptual Development Lab, who is also a father who uses the library. He wanted to know if the library would be interested in being a site for the Living Lab Initiative, a project funded by the National Science Foundation. Typically, the sites are children’s museums, Parker said, including the Ann Arbor Hands On Museum. AADL would be the first public library to be involved in this national project.

Researchers will be working in the youth department of the downtown library through the end of September, Parker said. It’s a voluntary process with children over four years old, and a parent must be present. Issues include how a child perceives the difference between “fair” and “just.” Parker said that some of the research will help AADL develop its programs and services for families and children. It’s an interesting opportunity for AADL, she said, “and because it’s local, we decided to try it.”

Parker also noted that the 10th anniversary of Malletts Creek opening will be celebrated on March 22 at that branch. It was the first new branch that had been opened in over 30 years, and she hoped that board members could attend the event to mark its anniversary.

She also observed that 12 years ago this month, she became AADL’s director. “It’s still just the best job in Ann Arbor and in my profession,” Parker said.

Library Stats

Eli Neiburger – AADL’s associate director of IT and product development – gave a presentation on library statistics, providing details in five categories for the month of January: Collections, users, visits, usage and participation. The data is compared to year-ago figures, when available.

AADL collections data: January 2014.

AADL users data: January 2014.

AADL visits data: January 2014.

AADL usage data: January 2014.

AADL participation data: January 2014.

Among the highlights, Neiburger noted that the weather in January affected door counts and event attendance. One Sunday, the library was closed due to bad weather. He pointed out that despite the weather, there was a huge turnout for the event featuring Ruta Sepetys, author of “Between Shades Of Gray,” this year’s Ann Arbor/Ypsilanti Reads selection. Online usage was up during the month, because when the weather is bad “you can stay home and use the web,” Neiburger said.

Neiburger also reported that AADL experimented with paying to boost a post on Facebook. AADL has about 3,300 followers on Facebook, but an average post is presented to only 150-200 people. It’s very inexpensive to boost, he said – about $50 per post. “It worked, but it’s a little sketchy.” Neiburger said he’d provide more details about this effort at next month’s board meeting.

Neiburger also presented some of the “top Tweets” from the past two months that mentioned @AADL, including this one from Alex Goldman, a producer from NPR’s On the Media who grew up in Ann Arbor:

Alex Goldman Tweet.

Public Commentary

Two people spoke during public commentary at the start of the Feb. 17 meeting.

Changming Fan of TiniLite World.

Changming Fan told the board that his company, TiniLite World Inc., has been registered in Ann Arbor since 1996. The firm is the innovator, producer and supplier of new technology called TiniLite, he said. It’s a lighting display using LED lights, cell phones, and wireless Internet.

Fan congratulated AADL on achieving a five-star ranking, and said he’d like to do something to make it even better and help the library face its challenges. AADL is at the frontier, and that brings new trouble, he said.

He told the board that he’s talked with Eli Neiburger, AADL’s associate director of IT and production, and he hopes that the library will consider hosting workshops to make products and possibly even sell them. He called it transforming Read-It-Yourself to Do-It-Yourself, saying it’s the “American spirit.” Fan wants to contribute his company’s technology to this community.

Fan also noted that almost everything is made in China – and that’s a challenge for America, but AADL could be a leader in helping change that, he said. A lot of leaders in the state have supported manufacturing, he said, but nothing has happened. So he wants to work with AADL to be the leader of a social, mobile and local movement. He concluded by again thanking the board for AADL’s work.

Also addressing the board was Jamie Vander Broek, who introduced herself as a librarian working at the University of Michigan. She’s also a homeowner, and wanted to share some recent positive impressions she’s had of AADL.

Jamie Vander Broek.

She attended the FoolMoon event last spring in downtown Ann Arbor, and encountered an area where people were playing a game – and “of course it turned out to be something that AADL had organized.” It was part of a cool outdoor event, and when she sees things that are cool, interesting or on the bleeding edge, “AADL is always involved,” Vander Broek said.

Another example she gave is Nerd Nite, where people share things that they’re passionate about. One of her friends who works at General Electric developing mobile ultrasound devices gave a presentation at Nerd Nite and did an ultrasound of his stomach while he was talking, she said. The event had faced some organizational challenges, however, so she was glad to see that AADL has stepped in and will help “keep the wheels greased and in motion.”

She also noted that in her experience as a librarian, it’s difficult to negotiate licenses with companies that “have zero desire to give us anything for free.” So it was really exciting to her to see that AADL has successfully negotiated an agreement with Ghostly International, a local music firm. The deal will provide access to Ghostly’s music catalog.

Finally, Vander Broek told the board that part of her job is to do traditional library services. She staffs a reference desk and answers questions via online chat. Recently she got a query about an old murder case in Ann Arbor, and it gave her the opportunity to introduce the student asking the question to AADL’s Old News archives. She thought it was cool that AADL excels at traditional library services, like providing access to digitized archives of newspapers, as well as things that people wouldn’t expect a library to be involved in, like Nerd Nite and the Ghostly International licensing deal.

“I love paying my taxes for this library,” she concluded.

Present: Rebecca Head, Nancy Kaplan, Margaret Leary, Jan Barney Newman, Prue Rosenthal, Ed Surovell. Also AADL director Josie Parker.

Absent: Barbara Murphy.

Next regular meeting: Monday, March 17, 2014 at 7 p.m. in the fourth-floor conference room of the downtown library, 343 S. Fifth Ave., Ann Arbor. [Check Chronicle event listing to confirm date]

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Based on a less than 10-minute meeting of the council’s rules committee on Nov. 29, no changes to the rules were planned to be put forward at this time. The council’s rules committee – established by last year’s council – consisted of Sabra Briere (Ward 1), Stephen Kunselman (Ward 3), Christopher Taylor (Ward 3) and mayor John Hieftje. Marcia Higgins had also served on that committee, but left the council when she did not win re-election last month.

The .pdf file attached to the council’s online agenda – which reflects the council’s rules to be considered for adoption – includes a revision that was explicitly discussed and, for the time being, rejected at the committee’s Nov. 29 meeting. [.pdf of city council rules]

That change replaces “personality” (an archaic usage meaning a disparaging remark about a person) with “personal attack” in the following rule: “The member shall confine comments to the question at hand and avoid personality.” At the council’s Nov. 18 regular meeting, when the council voted to delay adoption of the rules pending a review of the rules, Chuck Warpehoski (Ward 5) had asked that the rules committee look at the rule requiring that councilmembers “avoid personality” during deliberations.

At the Nov. 29 committee meeting, Kunselman weighed in specifically for retaining the more archaic wording as reflective of history and tradition. The outcome of that committee discussion was that no changes would be recommended at this time, as any changes should be reviewed by the rules committee with its new membership. But in the document approved by the council at its Dec. 2 meeting, the revised language is included.

A consensus on the committee at the Nov. 29 meeting seemed to be that the new membership of the rules committee should include Sally Petersen (Ward 2) in place of Kunselman, as Kunselman did not wish to continue on the rules committee. In addition, Petersen’s ethics initiative, which was approved at the council’s Nov. 18, 2013 meeting, tasks the rules committee with a certain amount of work – so the rules committee consensus on Nov. 29 appeared to be that the committee would be well-served by her membership. The new rules committee for the coming year will consist of Petersen, Taylor, Briere, Hieftje and Warpehoski.

The rest of the new council committee assignments were also made at the Dec. 2 meeting. [.pdf of all assignments] Some discussion had occurred throughout the council’s recent consideration of the city’s Downtown Development Authority ordinance about the possibility of appointing the city administrator instead of mayor John Hieftje to serve in the statutory slot on the DDA board, but that did not come up at the Dec. 2 meeting. [For additional background on the appointment to the DDA board, see: "Column: Connecting Dots – DDA, FOIA."]

Added at 1:08 a.m. after initial publication: While the issue of the DDA appointment did not come up during the meeting, city administrator Steve Powers was listed in the .pdf file of committee assignments as being appointed to the DDA. So Powers will now serve for the next year on the DDA board. 

Other council appointments to other boards and commissions included Briere to the planning commission, Briere and Mike Anglin (Ward 5) to the environmental commission, Taylor to the greenbelt advisory commission (GAC) , and Petersen to the local development finance authority (LDFA) board.

The council’s calendar of regular meetings and work sessions was also adopted at the Dec. 2 meeting. The basic pattern is first and third Mondays for regular meetings, except when there’s a holiday or an election during the week of the meeting. Work sessions are slotted in for the second Monday of the month. The next council work session is scheduled for Monday, Dec. 9, which will be the occasion of the council’s annual retreat. That’s scheduled to last from 4-11 p.m.

This brief was filed from the city council’s chambers on the second floor of city hall, located at 301 E. Huron. A more detailed report will follow.

From left: Prue Rosenthal, the new president of the Ann Arbor District Library board, and board member Barbara Murphy. The seven-member board elected new officers at its Jan. 21, 2013 meeting. (Photos by the writer.)

The board voted unanimously to create two special committees – for facilities and communications. The efforts can be tied to a defeated bond proposal on the Nov. 6 ballot, which the AADL board had hoped would fund a new downtown library.

Both topics were touched on during public commentary, too. Two local architects – Sahba Laal and George Kachadoorian – told the board they’ve prepared a proposal for renovating and perhaps adding to the downtown library building. They hope to present their ideas at a future board meeting. Also during public commentary, Lou Glorie urged the board to consider moving its meeting dates, which typically fall on the same evening as Ann Arbor city council meetings. She also suggested that the meetings be recorded for viewing on Community Television Network (CTN) – an idea that the majority of board members rejected when Nancy Kaplan proposed it nearly two years ago.

In contrast, Kaplan’s most recent proposal – to hold three board meetings this year at library branches, rather than at the downtown location – won unanimous support from the board. The change is intended to make it easier for the public to attend, and to showcase the branches. Those branch meetings will be held at: (1) the Traverwood branch at 3333 Traverwood Drive, at the intersection with Huron Parkway (June 17); (2) the Pittsfield branch at 2359 Oak Valley Drive (July 15); and the Malletts Creek branch at 3090 E. Eisenhower Parkway, east of Stone School Road (Sept. 16).

The Jan. 21 meeting included a swearing-in ceremony – officiated by Libby Hines, chief judge of the 15th District Court – for the four AADL board incumbents who were re-elected on Nov. 6, 2012: Nancy Kaplan, Margaret Leary, Rebecca Head and Prue Rosenthal. The seven-member board also held officer elections. Prue Rosenthal was unanimously elected president. Other officers are Jan Barney Newman (vice president); Nancy Kaplan (treasurer); and Rebecca Head (secretary).

Several members of the Protect Our Libraries group attended the Jan. 21 meeting. Formed in 2012 to oppose the AADL’s bond proposal for a new downtown library, the group subsequently organized as a political action committee (PAC). Kathy Griswold, who launched Protect Our Libraries, was among those present at the board meeting – along with Bob Rorke, who previously served on the Ann Arbor Public Schools board of education with Griswold. Griswold told The Chronicle that the PAC is hiring Rorke to conduct a financial analysis of the AADL.

Swearing In, Officer Elections

The four Ann Arbor District Library board incumbents who were re-elected on Nov. 6, 2012 were sworn in for another four-year term at the board’s Jan. 21 meeting. Libby Hines, chief judge of the 15th District Court in Ann Arbor, administered the oath to Nancy Kaplan, Margaret Leary, Rebecca Head and Prue Rosenthal.

15th District Court chief judge Libby Hines, left, was given a bouquet of flowers by AADL director Josie Parker before administering the oath of office to four incumbent board members elected on Nov. 6, 2012. Seated in the foreground is AADL board member Jan Barney Newman.

Before the ceremony started, AADL director Josie Parker presented Hines with a bouquet of flowers to show appreciation for her work, noting that Hines had received significant recognition over the past year.

That recognition included the American Judges Association’s decision last year to establish the annual Judge Elizabeth Hines Award, to honor judges who have developed innovative strategies to reduce domestic violence. Hines was also the first recipient of that award. She handles a specialized domestic violence docket as well as a street outreach court – a community program that she spearheaded to address issues related to homelessness and the criminal justice system.

Hines said it was a great honor to deliver the oath to people who have been elected to protect such a valuable community resource. She observed that it was fitting for this ceremony to occur on the same day as the presidential inauguration and Martin Luther King Jr. Day.

The four incumbents stood at the front of the boardroom while Hines administered the brief oath of office.

The meeting also included the election of new board officers. Before that took place, Leary – who has served as president for the past two years – gave some remarks. She said she didn’t want to describe the huge accomplishments of AADL, because she didn’t want to take credit for those efforts. Rather, she wanted to thank the people who are responsible for AADL’s success, starting with taxpayers who approved the millage that brings in about $11 million of the library’s $12 million budget each year. She also thanked voters who have elected her to three terms, and individually thanked each of her board colleagues for their work. In her comments to Ed Surovell – the board’s longest-serving member – Leary thanked him for teaching her about the “human political animal.”

Leary thanked the nonprofit Friends of the Ann Arbor District Library and its president, Pat McDonald, as well as the group that had advocated for the Nov. 6 library bond proposal, led by Ellie Serras. Leary’s concluding remarks were directed to AADL staff, thanking several senior staff members individually and noting that Parker and her staff accomplish the library’s mission statement every day. [The AADL vision statement, mission statement and list of values is available on the library's website.]

From left: AADL board members Nancy Kaplan, Margaret Leary, Prue Rosenthal, Rebecca Head are sworn in for new four-year terms. The four incumbents were re-elected on Nov. 6.

Leary received a round of applause from her colleagues and AADL staff, and Parker presented her with a bouquet of red roses. Parker noted that Leary usually gets the last word, but not this time. She said Leary had brought grace in her approach to board leadership, and has a way of speaking to people as though they are the most important person – it was much appreciated, Parker said. On behalf of the board, Rebecca Head also thanked Leary for her service as president.

The board then held officer elections for 2013. Prue Rosenthal, who has served as vice president for two years, was unanimously elected president. Other officers are Jan Barney Newman (vice president); Nancy Kaplan (treasurer); and Rebecca Head (secretary).

There were no competing nominations, and all votes were unanimous.

Board Committees

Several agenda items related to committee work for the AADL board, including resolutions to create two special committees in 2013 – for facilities and communications.

Board Committees: Facilities

The special facilities committee is a continuation of a committee that was originally formed at the board’s April 16, 2012 meeting. At that time, the purpose of the committee was to make a recommendation to the board regarding a possible new or renovated downtown building.

AADL board member Ed Surovell.

At the board’s July 16, 2012 meeting, that committee – consisting of Prue Rosenthal, Nancy Kaplan and Ed Surovell – recommended that the board place a bond proposal on the Nov. 6 ballot to fund a new downtown library. At that same July meeting, the committee’s charge had been amended to include recommending “measures needed to maintain the existing building should a bond to replace the downtown facility fail to pass.”

The $65 million, 30-year bond proposal was rejected by voters, with 41,359 votes (55.17%) against it and support from 33,604 voters (44.83%).

On Jan. 21, Rosenthal gave a very general report on the committee work, saying that it had met and discussed issues concerning the defeat of the bond proposal and how to continue efforts regarding library facilities. The committee’s work in 2013 will focus on all the library buildings and their needs, she said.

Later in the meeting, the board considered a resolution with a new charge for the special facilities committee: “to recommend to the Board steps needed to develop and maintain clean, safe, physical facilities that creatively meet the needs of the community and staff with an emphasis on sustainability, accessibility and flexibility.”

The only discussion on this item was a comment by Leary, who noted that the committee’s charge is taken directly from the AADL’s strategic plan.

Outcome: The board voted unanimously to form the special facilities committee for 2013. In a separate vote later in the meeting, the board voted to appoint Ed Surovell, Rebecca Head and Margaret Leary to serve on that committee. Leary will serve as chair.

The topic of library facilities was also touched on during public commentary at the start of the Jan. 21 meeting. Sahba Laal introduced himself and George Kachadoorian, saying they were two local architects who have prepared a proposal for renovating and perhaps adding to the downtown library building. They did not show the board any designs during public commentary, but Laal indicated that they hoped the board would consider their proposal at a future meeting.

Board Committees: Communications

The board also considered a resolution to create a special communications committee that is charged with making recommendations about a communications audit and plan.

There was no discussion about this item prior to the board vote. After the meeting, Margaret Leary told The Chronicle that the idea to form the committee evolved following the Nov. 6 election, and is a recognition that the AADL needed to do a better job of communicating its work to the public. The work might require hiring a consultant to help formulate a communications strategy.

Issues related to communications are also part of the board’s long-term strategic plan. The three communications goals identified in that plan are:

1. Learn more about who is using the Library, who is not and why.
2. Communicate the value and return on investment to the community from its district library, and how that return might be increased.
3. Market library services to current patrons and non-users.

Outcome: The board voted unanimously to form the special communications committee for 2013. In a separate vote later in the meeting, the board appointed Nancy Kaplan, Margaret Leary and Ed Surovell to serve on the committee.

Board Committees: Appointments

During the meeting, a handout was distributed that listed proposed assignments in the board’s permanent standing committees:

• Budget and finance: Nancy Kaplan (chair), Barbara Murphy, Jan Barney Newman.
• Policy: Barbara Murphy (chair), Nancy Kaplan, Prue Rosenthal.
• Director’s evaluation: Prue Rosenthal (chair), Margaret Leary, Jan Barney Newman
• Executive: Prue Rosenthal, as board president, plus any two additional officers of the board.

In accordance with the Michigan Open Meetings Act, any meeting that includes a quorum of the board must be held in public, with specific exceptions allowed for certain topics to be covered in closed sessions. For AADL’s seven-member board, four members constitute a quorum. Because AADL’s committees have only three members each, the meetings are not required to be open to the public.

Outcome: In separate votes for each committee, the board voted unanimously to make appointments to its standing committees for 2013.

Outreach Efforts

In addition to creating a special communications committee, the board handled another agenda related to the general topic of community outreach – holding three of its 2013 board meeting in library branches, rather than the main downtown building. The issue of outreach was also addressed during public commentary.

Outreach Efforts: Public Commentary

Lyn Davidge told board members she was disappointed that the December 2012 meeting had been canceled. So many views have been expressed by the electorate regarding the library, she said, and there’s a vast public interest in the library and its downtown building. She felt that the library’s constituents deserve regular monthly updates on AADL finances and policy. It’s also important to hear regularly from the board’s special facilities committee, Davidge said.

Lou Glorie spoke to the AADL during public commentary.

Lou Glorie asked the board to consider holding its meetings on different nights, because in its typical schedule, AADL board meetings fall on the same night as Ann Arbor city council meetings. [AADL meetings are usually on the third Monday of the month, starting at 7 p.m. City council meetings are on the first and third Mondays, also starting at 7 p.m.] Glorie noted that the city council was not in session in observance of the Martin Luther King Jr. Day.  The council’s meeting was held the following day instead. She asked that the library board be more sensitive to these holidays when scheduling its meetings.

Glorie noted that many people who attend the city council meetings would also like to attend AADL board meetings, but they can’t. For the sake of increasing citizen involvement, she said, it would help to hold the meetings on a different day. Glorie also encouraged the board to broadcast its meetings on Community Television Network (CTN), as are many public meetings in the city.

By way of background, CTN is a unit of the city of Ann Arbor, and broadcasts a wide variety of public meetings – including several that are held in the same boardroom as the library board meetings, on the fourth floor of the downtown AADL building. Meetings that are currently recorded by CTN in that room include the Ann Arbor Public Schools board and the Ann Arbor Transportation Authority board. At the AADL’s May 16, 2011 meeting, board member Nancy Kaplan brought forward a resolution to videotape monthly board meetings for broadcast. It was defeated on a 2-4 vote, with support only from Kaplan and Barbara Murphy. Ed Surovell was absent from that meeting. No trustees spoke about their reasons for voting against it, although board members had discussed it with AADL staff at the board’s April 25, 2011 session.

Glorie concluded her remarks by saying that she’s a member of the Protect Our Libraries group, and she looked forward to collaborating with AADL.

Protect Our Libraries formed in 2012 to oppose the AADL’s bond proposal for a new downtown library. The group subsequently organized as a political action committee (PAC). [.pdf of the PAC's statement of organization, filed on Dec. 11, 2012] Kathy Griswold, who launched Protect Our Libraries, also attended the Jan. 21 AADL meeting, along with Bob Rorke, who previously served on the Ann Arbor Public Schools board of education with Griswold. Griswold told The Chronicle that the PAC is hiring Rorke to conduct a financial analysis of the AADL.

Outreach Efforts: Board Meetings

On the Jan. 21 agenda was a resolution to hold three of its 2103 meetings at library branches. Typically, the board’s monthly meetings are held in the downtown library at 343 S. Fifth Ave.

AADL board member Nancy Kaplan.

The resolution was brought forward by Nancy Kaplan, who said she thought it was a good idea and hoped it would draw more attention to AADL meetings. The goal is to make meetings easier to attend, she said, and to highlight AADL’s different branches.

Jan Barney Newman recalled that in the past, some board meetings had been held in branches. AADL director Josie Parker confirmed that this was true, but it did not happen on a regular basis.

This year, the proposal called for meetings to be held at: (1) the Traverwood branch at 3333 Traverwood Drive, at the intersection with Huron Parkway (June 17); (2) the Pittsfield branch at 2359 Oak Valley Drive (July 15); and the Malletts Creek branch at 3090 E. Eisenhower Parkway, east of Stone School Road (Sept. 16).

In a separate item, the board was asked to adopt the 2013 meeting schedule. [.pdf of 2013 meeting schedule]

Outcome: The board unanimously approved its 2013 meeting schedule, as well as a resolution directing that three meetings be held at library branches.

Financial Report

In a standard agenda item, Ken Nieman – AADL associate director of finance, HR and operations – gave a brief financial update to the board. Because the board had canceled its December 2012 meeting, this month’s presentation included reports for the months of November and December. [.pdf of November 2012 financial report] [.pdf of December 2012 financial report]

Nieman highlighted a $40,000 donation made to AADL by the nonprofit Friends of the Ann Arbor District Library, which operates a used bookstore in the lower level of the downtown library building.

By Dec. 31, 2012 the library had received nearly 97% of its budgeted tax revenues for the year, or $10.86 million. The library’s unrestricted cash balance was $13.2 million as of Dec. 31, with a fund balance of $8.07 million. Four line items are currently over budget: communications, materials, software, and a line item for “other operating expenses.” All are expected to come back in line with budgeted amounts by the end of the fiscal year, Nieman said.

Board members had no questions about the financial report.

Director’s Report

AADL director Josie Parker began her report by showing a video annual report for the library’s 2011-12 fiscal year. The six-minute video features clips from programs and speakers hosted by AADL, as well as describing new online services and content that’s available for circulation.

Parker also highlighted several items that were included in her written report: [.pdf of January 2013 director's report]

• As part of its annual program to bring second-grade students to the library, this fall 56 classes with 1,278 students came to the library, and 511 library cards were issued. The Friends of the AADL paid for bus transportation for this program, which is designed to introduce students to the public library.
• The Washtenaw Library for the Blind and Physically Disabled at AADL received commendations from the Regional Librarian for the state’s Bureau of Services for Blind Persons, following a site review. The WLBPD@AADL was also recognized for best practices by the National Library Service in its December 2012 newsletter.
• Cynthia Page-Bogen, a Burns Park Elementary music teacher, and local singer/songwriter Joe Reilly highlighted AADL’s Library Songsters program at the Michigan Music Conference this month. The Library Songsters is described on AADL’s website as a program that “brings folk musicians, storytellers and dancers into our public schools to teach these traditional arts to students.” It’s been spearheaded by Ira Lax of AADL’s outreach and neighborhood services staff.

Human Resources Report

DeAnn Doll, manager of finance/human resources for AADL, gave a brief presentation to the board at the Jan. 21 meeting. She described information that was also provided in a three-page handout. [.pdf of HR handout] The handout included an organizational chart, a chart showing the general compensation structure for AADL jobs, and definitions of AADL “regular” and “casual” employees – categories that are typically referred to in other organizations as full-time and part-time positions, respectively.

As of Dec. 31, 2012, the library employed a staff of 227 people.

Board members had only a few questions for Doll. Leary asked how many employees were represented by a union – Doll didn’t have that information immediately at hand. Leary also wondered how many people worked in the different types of positions. Doll went through the entire org chart, listing out the number of people in each group. The largest categories of employees are “casual” staff – defined as employees who work 16-19 hours per week – in the categories of bookshelvers/processors (55 employees), circulation/branch clerks (26), and information desk clerks (20).

In response to another query, Doll noted that the compensation structure had been completed in 2008 and that it would be updated this year.

Present: Rebecca Head, Nancy Kaplan, Margaret Leary, Barbara Murphy, Jan Barney Newman, Prue Rosenthal, Ed Surovell. Also AADL director Josie Parker.

Next meeting: Monday, Feb. 18, 2013 at 7 p.m. in the fourth-floor conference room of the downtown library, 343 S. Fifth Ave. [Check Chronicle event listing to confirm date]

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The special facilities committee is a continuation of a committee that was originally formed at the board’s April 16, 2012 meeting. At that time, the purpose of the committee was to make a recommendation to the board regarding a possible new or renovated downtown building. At the board’s July 16, 2012 meeting, the committee – consisting of Prue Rosenthal, Nancy Kaplan and Ed Surovell – recommended that the board place a bond proposal on the Nov. 6 ballot to fund a new downtown library. At that same July meeting, the committee’s charge had been amended to include recommending “measures needed to maintain the existing building should a bond to replace the downtown facility fail to pass.”

The $65 million, 30-year bond proposal was rejected by voters, with 41,359 votes (55.17%) against it and support from 33,604 voters (44.83%).

The new charge for the special facilities committee is: “to recommend to the Board steps needed to develop and maintain clean, safe, physical facilities that creatively meet the needs of the community and staff with an emphasis on sustainability, accessibility and flexibility.” Surovell will continue to serve on the committee, joined by Rebecca Head and Margaret Leary, who will serve as chair.

The special communications committee is charged with making recommendations about a communications audit and plan. Members are Nancy Kaplan, Margaret Leary and Ed Surovell. After the Jan. 21 meeting, Leary told The Chronicle that the idea to form the committee evolved following the Nov. 6 election, and is a recognition that the AADL needed to do a better job of communicating its work to the public.

The charge for both committees runs through 2013.

Appointments were also made to the permanent board committees: (1) budget and finance (Kaplan, Barbara Murphy, Jan Barney Newman), (2) policy (Murphy, Kaplan, Rosenthal), (3) director’s evaluation (Rosenthal, Leary, Newman), and (4) executive (Rosenthal, as board president, plus any two additional officers of the board).

This brief was filed from the fourth floor conference room of the downtown Ann Arbor District Library at 343 S. Fifth. A more detailed report will follow.

At their Dec. 3, 2012 meeting, councilmembers spoke of apples-to-apples comparisons between the golf courses and other recreational activities. They also wanted apples-to-apples comparisons for changes to the Packard Square facade drawings. Planting of fruit trees also came up in the course of the meeting. Close watchers of the council might be able to identify the councilmember by the bite marks on this apple. (Photos by the writer.)

The resolution had been postponed from the council’s Nov. 19, 2012 meeting, when councilmembers also decided to table two competing proposals to change the city’s Percent for Art ordinance. One of the proposals would have repealed the ordinance, while the other would have narrowed the scope of qualifying projects. Currently the city’s Percent for Art program requires that all capital improvement project budgets include a 1% set-aside for public art.

While the moratorium on new spending is in effect – until April 1, 2013 – a council committee will study the issue. Charged with making a recommendation to the council by Feb. 15, 2013, the committee consists of Sally Petersen (Ward 2), Sabra Briere (Ward 1), Stephen Kunselman (Ward 3), Margie Teall (Ward 4) and Christopher Taylor (Ward 3). The group’s first meeting is set for Tuesday, Dec. 11 at 4 p.m. in the south first floor conference room at city hall.

The council also finished off two works in progress started at its previous meeting, when councilmembers gave initial approval to amendments to two local laws – the noise ordinance and the towing ordinance. At the council’s Dec. 3 meeting, councilmembers gave final approval to both sets of amendments. The noise ordinance was strengthened to include prohibitions of construction on legal holidays and to make supervisors responsible for infractions, in addition to those who are operating equipment. The towing ordinance clarifies the definition of inoperative vehicles so that the city can take action to prevent the storage of such vehicles on city streets.

The council also took action on an administrative decision to move the assets and liabilities of the city’s golf courses enterprise fund to the city general fund – to comply with a state treasurer’s requirement that the city have a deficit elimination plan for the golf fund. The city’s 2008 deficit elimination plan had a clearly positive effect, but did not erase the golf fund’s deficit completely. The majority of councilmembers saw a benefit to moving the accounting for golf operations into the general fund, so that the golf courses wouldn’t be singled out for different scrutiny than other recreational activities.

The council approved three separate petitions to the Washtenaw County office of the water resources commissioner, to apply for loans connected with a bit over $1 million in stormwater projects. One of those projects was a tree planting effort that would see as many as 1,000 trees planted in the fall of 2013 and spring of 2014. It generated some council conversation about tree species and how the city is planning for climate change in its selection of suitable trees.

Councilmembers also engaged in a fair amount of discussion of the color palette proposed for changes in the facade of the already-approved Packard Square project – which is to replace the derelict Georgetown Mall. Margie Teall’s view reflected that of many other councilmembers: “I just don’t like it.” They voted to postpone action on the facade changes until Jan. 7, 2013.

The council approved the purchase of additional waste carts, and designated Craig Hupy, the city’s public services area administrator, as the city’s street administrator for purposes of signing contracts with the Michigan Dept. of Transportation. The designation of Hupy in that role – instead of Homayoon Pirooz, the former head of project management with the city – highlighted the fact that Pirooz has retired to take a job with the city of Evanston, Ill.

It was the second meeting of the new edition of the council, following the Nov. 6 elections. So the council was presented with assignments to various internal committees – as well as the council’s appointments to other bodies. The departure of Tony Derezinski, Sandi Smith and Carsten Hohnke from the council meant that some changes to committee assignments had to be made. Some of changes were straight-up replacements, while others reflected some shuffling. [Google Spreadsheet with 2012 and 2013 committee appointments]

The council heard its usual range of commentary from the public – highlighted by two students from Skyline High School who spoke in support of public transportation.

Public transportation will also be the focus of a special council meeting called for Monday, Dec. 10 to discuss a possible position on state legislation regarding a regional transit authority. A proposed resolution that councilmembers will consider asks Michigan Gov. Rick Snyder to veto legislation that would establish the four-county RTA, which would include Washtenaw County.

Ann Arbor Public Art Funding

The council considered a resolution that suspends the expenditure of funds set aside for public art until April 1, 2013. The city’s public art ordinance requires that 1% of all city-funded capital project budgets be set aside for public art.

Left to right: Sabra Briere (Ward 1), Sally Petersen (Ward 2).

The resolution referred to a committee the council had appointed, but at that point the committee had not been appointed. Later in the meeting, mayor John Hieftje put forward the names of five councilmembers for the committee: Sally Petersen (Ward 2), Sabra Briere (Ward 1), Stephen Kunselman (Ward 3), Margie Teall (Ward 4) and Christopher Taylor (Ward 3) The committee is charged with making a recommendation to the council by Feb. 15, 2013.

The city council considered the resolution on suspending the program at its Dec. 3 meeting, after postponing the action at its Nov. 19, 2012 meeting.

Also at the November meeting, the council had tabled two proposals that would have changed the public art program – one from Jane Lumm (Ward 2) that would have terminated it, and one from Sabra Briere (Ward 1) that would have narrowed the scope of qualifying projects.

The result of Briere’s proposal would be to reduce the amount of public art funding by about 90%. For each of the last two fiscal years, the Percent for Art program has generated roughly $300,000. If Briere’s proposed ordinance revisions had been in place, only about $25,000 would have been generated. [.jpg of chart showing public art allocations]

The legislative activity was prompted by a failed public art millage that had been placed on the Nov. 6 ballot by the city council. The 0.1 mill tax – which was expected to generate around $450,000 annually – was rejected by 28,166 voters (55.86%), with support from 22,254 voters (44.14%). Although the arts community had campaigned to support the millage, many arts leaders had advised the council not to put it on the ballot at this time. Taylor had first put forward the ballot proposal in August, eight weeks before the election. [See Chronicle coverage: "Despite Worries, Art Commission Backs Millage"]

What the council was asked to consider on Dec. 3 was a resolution that prevents funding of any new art projects, but doesn’t affect any funds that have already been committed by a contract for a specific project. The suspension of funding does not apply to artwork for: (1) the Kingsley Street rain garden; (2) the East Stadium Boulevard bridges reconstruction project; or (3) the Argo Cascades project. After the funding for those projects is subtracted from funds already accumulated through the Percent for Art program, roughly $1 million is left – which will, by the terms of the council’s resolution, not be spent on public art through April 1, 2013.

The future of that $1 million will depend on future action by the council, as recommended by the appointed committee. If the council takes no further action, the $1 million would simply return to be available under the existing ordinance. If the council chose to do so, it could eventually revise the ordinance to end the Percent for Art program, but allow the already-accumulated funds to remain earmarked for art – for example, to provide for maintenance. Or the council could revise the ordinance so that the already-accumulated money would be returned to its fund of origin.

For a report on the most recent meeting of the public art commission, see: “Public Art Commission Eyes Uncertain Future.”

Public Art: Council Deliberations

Sally Petersen (Ward 2) led off deliberations by offering an amendment to the resolution. The additional resolved clause proposed by Petersen directed the Ann Arbor public art commission to engage in a robust public process for the projects that are already underway.

RESOLVED That with respect to the above three mentioned projects, AAPAC will engage in significant and robust public engagement described as follows: Directly contact appropriate local organizations, including but not limited to Homeowners Associations and Neighborhood Associations, that may be especially interested in or affected by these projects and hold two or more public forums at which interested organizations and individuals shall be provided information any may offer suggestions and opinions on the proposed art project. After each public forum, provide a report to City Council summarizing the information provided and the comments received from the public;

The amendment was accepted as friendly, so the council did not vote on it.

Left to right: Ward 2 councilmembers Sally Petersen and Jane Lumm.

Jane Lumm (Ward 2) reviewed the council’s action at the previous meeting – which had resulted in the tabling of two different proposals. She called the tabling “unfortunate” because she didn’t think additional information was needed before acting. She described the public art program as having inherent challenges stemming from questionable legal foundations. One of challenges is the amount of flexibility in the use of the funding – which must be used to purchase permanent art that’s linked to the “theme” of the funding source.

Lumm felt the city should focus its efforts on encouraging private donations for public art. If the council wants to have a conversation about the public funding of art, then there should be a clean slate, she said. She noted that “a couple of us” [Lumm and Sumi Kailasapathy (Ward 1)] had been ready to act at the previous council meeting – to repeal the ordinance. Lumm did not think that the resolution to suspend temporarily the funding of new art was being responsive to the community.

Marcia Higgins (Ward 4) responded to Lumm by saying she appreciated her viewpoint. Higgins said she felt the resolution is being responsive. The council is often told it’s not clear about what it’s trying to do, but it’s now directing a committee to “go off and explore all these opportunities,” Higgins said. She felt that it’s important to suspend the funding of new art while that exploration is going on, and at the same time watch the process for projects already underway – which Petersen’s amendment did, Higgins said.

As far as needing a clean slate, Higgins felt that one possibility was for the committee to come back with a recommendation to the council to completely get rid of the Percent for Art program and start fresh. The committee will look at all the options, she said, adding that she felt it’s time to take a hard look at it. She hoped the committee would not simply say that it was going to “tweak” things. Maybe it’s time to wipe the slate clean and enact a new ordinance, Higgins said. She was willing to give a committee time to do that, so she’d be supporting the resolution.

Chuck Warpehoski (Ward 5) picked up on the fact that a “whereas” clause in the resolution stated that the city council “has appointed a committee” – but to that point no committee had been appointed. Mayor John Hieftje indicated that the appointment would happen a bit later in the meeting.

Warpehoski then alluded to some advice from Sun Tzu’s “Art of War” to convey his view that the instructions from the council to the public art commission had not been clear: “If the instructions and words of the command are not clear and distinct, if the orders are not thoroughly understood, then the general is to blame.” By way of background, the quote from Sun Tzu continues: “But, if orders are clear and the soldiers nevertheless disobey, then it is the fault of their officers.” Sun Tzu illustrated what he meant by asking the commanders of the king’s concubines to have them perform a precision drill. When the concubines laughed at him, he explained the drill a second time. When they laughed at him a second time, he ordered the two commanders of the concubines beheaded, and replaced. When they were asked to perform the drill a third time, they did so perfectly.

Warpehoski felt that some of the tension about the public art program could be traced to a question of clarity of instructions from the council about how the public art commission was expected to go about its work. He said he’d support the resolution because there was a reasonable case to be made that the council had, until that point, not give the public art commission clear enough direction.

Warpehoski hoped that the committee would do three things to help make a public art program more defensible: (1) stronger community involvement; (2) stronger community participation in the creation of the art; and (3) community funding. He’s heard that the public art program in Toledo leverages its funds three or four times over to get private donations. He supported the resolution in the spirit of providing greater clarity. He hoped that the public art commission would focus on doing an amazing job on the projects that are still moving foreword.

Margie Teall (Ward 4) said she was hesitant to support the resolution. She was concerned that whatever conversation is currently taking place at the public art commission would be stalled. She worried about a possible chilling effect on ideas that are coming forward right now. Teall was also concerned about Petersen’s amendment – because she thought it reflected micromanaging by the council. For example, she felt that there have, in fact, been opportunities for public input. She pointed to public input that had been collected on the East Stadium bridges art project. She again called the resolution micromanaging exactly what the public art commission is supposed to do. Teall also worried about the amount of staff time it would take for Aaron Seagraves, who is the city’s part-time public art administrator.

Mike Anglin (Ward 5)

Teall pointed out that there’s never been a prohibition against private funding, but perhaps more of that could be encouraged. She hoped that if the committee comes back with a recommendation simply to tweak the existing program, that would also be acceptable to the council. If the committee came back with a more general change, after looking at how public art programs are funded in other municipalities, she’d also be interested in looking at that. But she would not support the resolution because she felt it would have a chilling effect.

Mike Anglin (Ward 5) indicated he’d support the resolution so that further study can take place. Reflecting on the past history of the council’s repeated consideration of changes to the program, he said that the council has been of two minds. He had thought that the ballot proposal for a millage was a good idea, because it set a fixed amount, and put arts funding on a basis other than using utility funds, which many people had concerns about. However, people had voted that proposal down. But Anglin felt that the outcome might have reflected some confusion on the part of voters. He hoped that the committee could provide clarity. He contended that, “All of us have said already publicly that we do support public funding of art.” That’s the basis of a consensus, he concluded.

Sabra Briere (Ward 1) described herself as “not the biggest critic of the Percent for Art program” but she had felt dissatisfied for some time with the process. She was concerned that a significant amount of money went into the fund before the public art commission knew how to handle the money. She said the commission has been playing “catch up” for five years, because of the mechanism the council had created. That mechanism had generated a large fund, but it had taken a year for the commission to develop bylaws. She’d attended meetings and listened to them speak about how they plan to do what they’re doing.

Briere said the commission had been “a little bit muddled” in its communication to the council. There’s a tendency to blur the distinction between public art and the funding of public art, she said. That led to confusion about which pieces of art are publicly funded, and which were donated. A public art commission existed before the creation of a public art program, Briere said. It’s the council’s responsibility to take a look at what it’s asked this group of people to do and how the council would like them to do it. It’s important to consider whether the mechanism the council had given the commission is the best possible mechanism to meet the council’s goals – so the council needs to be clear about what its goals are, she concluded.

Teall, responding to Anglin’s remarks, noted that the question of forming the committee was not before the council right then. What the council is deciding is the suspension of funding.

Hieftje asked public area administrator Craig Hupy what projects, other than the three mentioned explicitly in the resolution, are being planned. Hupy cited a possible art installation at the Forest Avenue plaza, artwork at the planned roundabout at State and Ellsworth, access covers for sewer manholes and two mural projects. Hieftje wondered where the mural projects would be located. Public art commissioner John Kotarski approached the podium to indicate that no location had been decided. He noted that there’s a mural program, and he expected that two murals would be coming online soon. [The program's first mural, located on a building at Allmendinger Park, was finished this fall.]

Marcia Higgins (Ward 4).

Higgins reported that she’d heard from Marsha Chamberlin, the chair of the public art commission, that the timeline for suspending the funds would not affect the projects that were currently being considered – something that Hupy confirmed. The funding timelines for the projects he’d mentioned began after the temporary suspension ended, he said. [The underlying assumption by Higgins and Hupy appears to be that the council would eventually allow funds already accumulated for public art to be used for that purpose, after the temporary suspension ends.]

Hieftje said he didn’t want to have a chilling effect on creativity. He pointed out that Lumm’s proposal to repeal the program entirely had left in place the funding that had already accumulated. He urged the commission to keep the current projects alive. He expressed his hope that as the council committee looks at the issue, it can find a way to identify more private funding. He said he was inclined to support the resolution.

Lumm followed up on Hieftje’s comments by acknowledging that her resolution would have terminated the program but left current funding in place – because she didn’t want to change the rules in the middle of the game. That was counter to what she’d heard from some members of the community, who said that the money that had been allocated to public art should be returned to its funds of origin. Lumm pointed out that in the absence of any council action, the suspension on the spending of funds ends April 1, 2013. She appreciated what Warpehoski and others had said about leveraging more private support. She said that for her it’s an issue of priorities – and at this point, she felt that there are other, greater public priorities.

Sumi Kailasapathy (Ward 1) questioned Teall’s description of Petersen’s amendment as “micromanaging” – saying that if the city is diverting millions of dollars to public art, we should not worry about staff time. We should make sure that public art is public in the true sense of getting democratic input. She felt that there’s a disconnect between the art that’s being acquired and the art that people would like to see public dollars being spent on.

Sumi Kailasapathy (Ward 1).

Stephen Kunselman (Ward 3) indicated support for the resolution. The root issue for him, he said, was the legality of transferring millage and utility money to the public art fund. That funding mechanism had led to the restrictions on the kind of art that can be purchased – permanent and related in theme to its fund of origin. [Artwork funded by stormwater projects would have a water-related theme, for example.] He said he felt sad for the public art commission for the hand it had been dealt.

Kunselman then floated the idea of not taking the question to the city attorney, but rather asking the state attorney general for an opinion on the legal status of the city’s public art ordinance.

By way of additional background, on April 2, 2012, Kunselman had brought forward a resolution that would have directed the city attorney to write a public opinion analyzing the legal issues surrounding the city’s public art program. That resolution received support only from two other councilmembers – Briere and Anglin. What Kunselman was proposing to do – in asking the state attorney general to weigh in – could be accomplished via a request from an elected member of the state legislature. Upon request from a state representative or senator, the attorney general can issue an opinion answering a specific question – but is not required to do so.

Kunselman ventured that if the state attorney general could give a clear answer, then maybe other municipalities in Michigan would follow Ann Arbor’s lead. If Ann Arbor wants to be a leader in the public art world, a clear answer on the legality of the program is needed, he said.

Kunselman described the art commission as trying to create a program with their hands tied behind their backs – he’d read the minutes of the commission, he said, as they go round and round talking about how to go about setting up the program.

The city council committee appointed to study the city’s public art program gathered immediately following the meeting to review schedules. They determined their first meeting would be at 4 p.m. on Dec. 11 in the south first floor conference room at city hall.

Christopher Taylor (Ward 3) indicated he’d support the resolution. He felt that the challenges that the public art commission faced were something not within the capability of an unstaffed citizen organization. He felt the city council had created that management problem. But he pointed out that a lot has improved, and that the commission now has some staff support. The commission also has its procedures up and running. They do focus on obtaining public input and they get it, he said. For that reason, he was somewhat hesitant to support the process amendment added by Petersen. But he appreciated the goal of the amendment. He felt generally, the public art commission had been given “a raw deal” and that they already understand the point about public input. He said he was looking forward to the larger conversation and was interested to see what develops.

Hieftje pointed out that each public art project has had a citizen volunteer committee. Hieftje also said he wanted to remind the media that except for $50,000 [which had been associated with the general fund in the creation of the building fund for the municipal center] none of the money used for public art could have been used to fund police and fire protection.

Outcome: The council voted to suspend the expenditure of funds accumulated in the public art fund, with dissent from Margie Teall (Ward 4), who requested a roll call vote.

Vehicle Street Storage

The council was asked to give final approval of changes to the city’s ordinance on the storage of vehicles on city streets.

The city’s strategy – of placing notices on cars that give owners 48 hours to move their vehicles – was being thwarted by people who simply push their vehicles a few feet. The change in the ordinance addresses directly the issue of whether a vehicle is operable, in part by adding the following language: “If a vehicle appears to be inoperative based on outward appearance or otherwise appears to not have been driven after a 48 hour notice has been affixed to the vehicle pursuant to section 10:136, the city administrator or his/her delegate may demand that the registered owner demonstrate that the vehicle is operative. Failure or refusal to demonstrate that the vehicle is operative shall be considered conclusive proof that the vehicle is inoperative.”

Another amendment changed the title of the ordinance section from “Abandoned Vehicles” to “Storage of Vehicles.” The council had given initial approval of the ordinance changes at its Nov. 19, 2012 meeting.

During council deliberations, Stephen Kunselman (Ward 3) described the ordinance change as giving the community standards enforcement officers a “sharper tool.” He described one case where a vehicle had been towed and it cost a lot of money for someone who had gone on vacation, and other cases where a car was inoperable, and then just pushed a few feet to comply with the requirement that it be moved. The minor adjustments to the ordinance addressed those situations, he said.

But Kunselman cautioned that Ann Arbor was not going out as a city to enforce this aggressively. It’s up to neighborhoods to let the community standards unit know if there are concerns, Kunselman said.

Outcome: The council voted unanimously to give final approval of the towing ordinance changes.

Noise Ordinance

The council was asked to give final approval of changes to the city’s noise ordinance. The amendments to the ordinance, sponsored by Ward 3 councilmember Christopher Taylor, were related to the now-completed construction of The Landmark at 601 S. Forest, an apartment building located in Ward 3. Construction noise was one of several aspects of the construction activity that came under sharp criticism at the council’s Oct. 1, 2012 meeting from nearby resident Eleanor Linn, who also addressed the council at its Nov. 19, 2012 meeting, when the changes were given initial approval.

The revision adds language to the text of the ordinance to make clear that the ordinance can be enforced against those in a supervisory capacity – people who are causing the work to be done that is generating the noise, not just the workers who are operating the equipment causing the noise:

The persons to whom this subsection applies shall include, but not be limited to, construction managers, foremen, property owners, developers, contractors, and subcontractors who direct, order, require, authorize, or commission another person to perform these activities in a manner that violates this section. If the person is an entity, this subsection shall also apply to the officers, directors, partners, limited liability company members, or other individuals constituting such entity.

The revision also explicitly adds legal holidays to the time during which excessive noise levels caused by construction activity are prohibited: “Construction, repair, remodeling, demolition, drilling or excavation work at any time on Sunday or a legal holiday and between 8:00 p.m. and 7:00 a.m. Monday-Saturday …” Legal holidays are defined in the ordinance as “New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Veterans’ Day, Christmas Day.”

Noise Ordinance: Public Hearing

Thomas Partridge stated that excessive noise should come under the heading of environmental pollution. The excessive amount of noise allowed under the current ordinance as well as the amended city ordinance will still leave Ann Arbor as a city under the control of private companies and contractors, he said.

Eleanor Linn made only brief remarks, reminding the council that she lives on Forest Court and had previously addressed them, explaining her personal reasons for knowing about the “holes” in the ordinance. She was pleased that it was approved at first reading, and hoped that it passed that evening.

Noise Ordinance: Council Deliberations

Christopher Taylor (Ward 3) described the change to the noise ordinance as a modest quality-of-life change. The experience from the construction project at 601 S. Forest had indicated a “hole” in the city’s noise ordinance that allowed construction to happen on legal holidays, something Taylor described as adding insult to injury. The change to the ordinance also extends the local legal requirements to make clear that responsibility falls not just on the person operating equipment, but also the higher-ups in the organization.

Sabra Briere (Ward 1) thanked Taylor for his creative problem-solving. Given the amount of downtown construction, she’s heard about the difficulty of getting construction sites quiet on weekday evenings and mornings, as well as on the weekends and holidays. When she’d looked at the ordinance, she didn’t see any way to make the developers build differently. But Taylor had looked at the ordinance language and thought of a way, Briere said. Taylor deflected Briere’s praise toward residents Eleanor Linn and Marc Gerstein, who Taylor described as having done the work.

Outcome: The council voted unanimously to approve the changes to the noise ordinance.

Deficits: Golf, Airport

The council was asked to consider deficit elimination plans for two of the city’s separate enterprise funds: for the golf courses and the municipal airport.

Ann Arbor golf courses: Rounds played

For the golf fund, a deficit elimination plan approved by the Ann Arbor city council in 2008 has not erased the unrestricted deficit. The condition of the separate golf enterprise fund had caught the attention of the state treasurer’s office in 2008, which had led the council to adopt the deficit reduction plan. That plan included a restructuring of the fee schedule to increase the number of rounds played, and the issuance of a liquor license to boost the sales of food and drink at the Leslie Park golf course. [.pdf of golf fund deficit elimination plan]

The plan had a clear positive impact on the number of rounds played at the city’s two courses – Leslie Park and Huron Hills – bringing the total rounds played from a low in 2007 of 35,856 up to 54,500 in 2010. That outpaced the number of rounds projected in the 2008 deficit elimination plan. A slight dip in 2011 to 49,203 rounds has been followed by stronger numbers again in 2012, with 55,135 rounds through Nov. 12. But that compares with 58,571 rounds played back in 2003. Leslie is now closed for the season, but Huron Hills will stay open in the winter as weather permits.

Ann Arbor golf courses expenses and revenues

On the metrics used by the state treasurer’s office to evaluate a municipality’s funds, however, the golf enterprise fund is still in a negative position. Those metrics are: loss with depreciation, working capital, and unrestricted net deficit. [.pdf of golf enterprise fund data from pages extracted from the comprehensive annual financial report from 2007-2011] The city’s figures for the golf fund’s performance on a purely revenue and expense basis show that it’s improved from the 2008 fiscal year – when it needed a $507,000 subsidy from the general fund – compared to 2012, when that amount was reduced to $271,000.

The current unrestricted deficit in the golf fund of $164,436 is the difference between the general fund subsidy over the last five years and the losses totaling $2,252,104.

By moving the golf fund back into the general fund, the city expects to save on an accounting basis about $20,000 a year for the general fund, with that amount increasing to $120,000 when the golf fund’s debt is paid off, starting in fiscal year 2016. The accounting savings is not due to the lack of a municipal service charge (MSC) to golf once it’s moved to the general fund – because the general fund does not recognize that kind of charge as revenue. [The MSC is how the city distributes the burden of “administrative and overhead” costs to those parts of the city’s operations that cause the existence of those costs. The MSC to golf in FY 2013 is $101,000.] The accounting savings comes from the fact that depreciation is not an expense in the general fund, while debt principal repayment is an expense within the general fund. In FY 2013, depreciation is $140,000 and debt principal repayment is $115,000.

The council’s Dec. 3 resolution on the golf enterprise fund included a similar proposed action on the airport enterprise fund – which also shows a deficit, due to the classification of internal loans as unrestricted instead of restricted. The city’s plan for eliminating the deficit for the airport enterprise fund is simply to continue to make payments toward the outstanding balance, which is currently $943,659. On this deficit reduction plan, the airport fund will remain a separate enterprise fund.

Golf Fund: Council Deliberations

Jane Lumm (Ward 2) reviewed much of the history of the golf fund and characterized the move to the general fund as a way to make apples-to-apples comparisons between golf and other recreational activities.

Mike Anglin (Ward 5) asked if moving the golf fund back into the general fund had been part of the original deficit reduction plan. City administrator Steve Powers responded by describing the resolution the council was considering as complying with a current state treasurer’s requirement. So moving the golf fund to the general fund was not tied to a previous deficit reduction plan, he said.

Left to right: Mike Anglin (Ward 5) and city administrator Steve Powers.

If the golf courses were not moved back into the general fund, Anglin wanted to know if golf would be part of the parks system. He feared that it might appear to save some money by moving the golf fund, but that it might stress the parks system. He felt that the park advisory commission should have reviewed the proposal. He felt it was strange to ask PAC to simply “accept this park” back into their budget.

Sumedh Bahl, the city’s community services area administrator, told Anglin that the golf courses are definitely already parks. Powers added that the council’s resolution is an administrative recommendation that could be undone as part of the FY 2014 budget. The resolution, Powers continued, is a technical submission to the state treasurer that identifies how Ann Arbor will correct deficits in two funds. But it doesn’t restrict the council in any way, he said. Powers added that the council could refer the broader question to PAC

Anglin still indicated dissatisfaction with the resolution. He referred to wanting to “pay the bill off to the state” and resolve the issue, because he didn’t want to come back to the same issue. He asked Bahl if he saw the parks budget as being burdened by taking on the golf courses. Bahl indicated that he did not see it that way.

Sabra Briere (Ward 1) said that Anglin’s concern is real – that if the move were adding labor or costs to the parks system, it might affect the ability of the park advisory commission to manage the system.

Briere’s biggest concern was that clear direction be given that revenues from golf don’t disappear in the rest of the budget, but remain to be reinvested in the golf courses. She put the question of potential financial stresses on the parks system in the context of the possible development of parks at 721 N. Main or on top of the Library Lane parking structure, or undertaking renovations at Liberty Square.

Stephen Kunselman (Ward 3) indicated his support for the resolution, characterizing it as administrative, and not affecting operations. It doesn’t take from the golf courses and give it to the canoe liveries. He observed that for a few months out of the year the golf courses provide a venue for other actives – like sledding and cross-country skiing.

Sumi Kailasapathy (Ward 1)

Marcia Higgins (Ward 4) praised the parks and recreation staff for the tremendous job they’d done on the golf courses, having implemented all sorts of things the council had asked them to do.

Sumi Kailasapathy (Ward 1) questioned whether the golf courses were actually taking losses, venturing that only after the municipal service charge and the IT fees were applied did the courses show losses. Bahl explained that while the losses were less when the MSC and IT charges were removed, the golf courses still showed a recurring deficit. Bahl agreed with her point that the savings that are realized with the move into the general fund is an accounting savings, not a cash savings.

Lumm added her praise to that of Higgins for the work that the golf course staff did.

Anglin observed that the city monitors the cost per visit for its recreational facilities. He continued by saying that he’d heard golf described as elitist, but he wanted the golf courses to receive the attention they need from the park advisory commission. He said he wouldn’t support the resolution, because he felt there were some hidden things in there, and he raised the specter of the need to sell a golf course to temporarily satisfy a financial need. Mayor John Hieftje responded to Anglin’s comments by noting that it’s not possible to sell a park without a popular vote.

Chuck Warpehoski (Ward 5) indicated he’d support the resolution for the same reason Anglin appeared to oppose it – if golf operations are in an enterprise fund, that brings extra scrutiny. By moving golf operations into the general fund, the golf finances get evaluated in the same way as other recreational facilities. The resolution protects golf courses more than they’d be protected with their finances handled in an enterprise fund, he said.

Outcome: The council voted to move the golf fund back into the general fund and to continue making payments on the loan for the airport enterprise fund. Dissenting was Mike Anglin (Ward 5).

Packard Square Site Plan

The council was asked to approve changes to the Packard Square project, which aims to redevelop the former Georgetown Mall site by constructing a four-story, 230-unit residential building with ground floor retail.. The proposed changes would alter the facade of the building by reducing the number of balconies by one-third, replacing some brick with Hardi-board siding, changing windows, and changing the color of the siding.

The changes to the building that the council was asked to approve were motivated by a change to the upper level residential portion of the Packard Road facade. It was moved 10 feet to the east to make it line up with the front stairwells. That also increased the footprint of the building by 4,720 square feet.

Packard Square: Council Deliberations

Margie Teall (Ward 4) led off council deliberations by saying that when she compared the revised drawings to what was originally approved, “I just don’t like it.” She characterized it as now looking like a dorm. She’d liked the previous articulation of windows. She indicated it was her understanding that some of the balconies had been removed due to privacy concerns. But she said she’d prefer to postpone consideration of the approval so that neighbors can weigh in on revisions.

Previously approved Packard Square elevation

Revised Packard Square elevation drawing

Bruce Measom, who spoke on behalf of the developer, explained that the original drawings look nicer because they’re actual renderings with shading and trees that gave it a three-dimensional effect. The idea was to get the new drawings in front of the council quickly, so there wasn’t time to make them prettier. He described the material to be used as a standard Hardi-board product – a fiber-cement board that has a stone-like look to it. Stephen Kunselman (Ward 3) ventured that it was a similar product to what had been used for the construction of City Place, a residential development on South Fifth Avenue.

Teall said that on previous occasions, developers have brought samples of products. She indicated she was hesitant to move forward not knowing if it would be a durable product. Responding to the explanation that the revised drawings didn’t include the kind of shading that the previously approved drawings had, she said she wanted to see apples-to-apples drawings with the same kind of shading. Teall said she didn’t see the attraction of the different colors.

Marcia Higgins (Ward 4) alluded to the city’s design guidelines that deal in part with issues of how to break up a single facade through the use of color. [By way of background, the design guidelines apply to areas zoned D1 and D2 in the downtown. The site of the Packard Square development is not in the downtown.] Higgins felt that the drawings indicated an adherence to those design principles, but she did not have a problem postponing it. She wanted to know if the revised drawings had been sent out to the neighborhood to look at the changes. City planning manager Wendy Rampson indicated that the revisions don’t require a public hearing and don’t need to come before the planning commission. Nevertheless, Higgins wanted to make sure some feedback was obtained from the neighbors.

Bruce Measom of The Harbor Companies answered questions on behalf of the Packard Square developer.

Sabra Briere (Ward 1) echoed the comments from Higgins about breaking up the facade so that it does not give the impression of “one giant building.” In the new drawings, the “depth” changed – which Briere attributed possibly to the disappearance of some of the windows and the removal of some of the balconies. The lack of balconies gave it a much “flatter appearance,” Briere said. And the lack of windows made her “mourn” the lack of those windows for the future residents. She asked about the red and blue stripes on certain facades on the ground floor. Measom indicated they were awnings corresponding to retail use on the ground floor.

Kunselman indicated some puzzlement that the building materials were being changed, but for some reason the color was being locked in. “As far as I know, we don’t mandate color,” Kunselman said, noting you can always paint it a different color. All the colors could be changed in the future, he ventured. [The colors in question have names like Evening Blue, Alpine Frost, and Monterey Taupe.] Rampson indicated agreement with Kunselman that the city was not interested in enforcing color. Measom noted that the material specified was a fiber-cement panel, and that’s what Hardi-board is.

Kunselman ventured that the footprint of the building had also changed. The previously approved drawing gives the impression that there’s more depth. Measom ventured that what Kunselman was perceiving was that the original version was “touched up more” to convey the depth of the building. He reiterated the same point he’d made previously that the revised drawings were done quickly to get them in front of the city council. He noted that the project’s building plans and civil engineering plans had been submitted for approval. The grading plans are almost ready for submittal.

The developer had spent over $40,000 for building permits in the last two weeks, Measom said. So the developer wanted to get the new drawings in front of the council as soon as possible. The revised drawings correspond to “the same in-and-out,” he assured Kunselman. He allowed, however, that at the very front – the “finger of the U that’s closed to Packard” – was moved a few feet. Kunselman indicated that to him, it looked like an attempt at “value engineering.” Kunselman said he was not too keen on the colors – even though it would not matter too much to him, because he is colorblind. Kunselman indicated he’d support the postponement.

Christopher Taylor (Ward 3) said the colors were, for him, neither here nor there. The previous drawings had more visual activity to them, he said.

Chuck Warpehoski (Ward 5) asked about the impact of a postponement on the project timeline. Measom indicated a preference that the council approve the revisions that night, but also indicated that he could live with a postponement. He said that some three-dimensional drawings are currently being prepared – and he’d seen some preliminary versions of those. The drawings could be brought to the council when the council took up the issue again, he said.

Teall returned to the fact that she’s dissatisfied with the colors. She also complained about the shapes of the windows, characterizing them as looking like windows for dormitories.

Teall asked if it might be possible to postpone for longer than just two weeks. Rampson indicated that she could not approve the developer’s administrative amendment, which would allow permits to be issued, until the council gives its approval. The permits have been submitted for review, Rampson explained, and one of the steps to that review is to make sure that construction plans match the elevation drawings. That couldn’t be done right now, because they don’t match, she said.

Mayor John Hieftje.

Teall pointed out that the derelict Georgetown Mall building is still standing. Kunselman ventured that the developer could still pull demolition permits. Rampson indicated that financing is an issue, based on what she’s heard from the developer. Teall said that due to a possible family issue, she didn’t anticipate being able to attend the council’s Dec. 17 meeting. The council then considered postponement of the issue until Jan. 7, 2013.

Jane Lumm (Ward 2) wanted to know what the impact of the longer postponement would be on the project. Measom quipped that between now and then is the “fiscal cliff,” so it’s anybody’s guess. But if that’s what had to be done, that’s what they’d do, he said.

Hieftje told Measom that the perception was that the building has been “dumbed down.” He encouraged Measom to take that sentiment back to the design team. Higgins recommended that the demolition permits be pulled and demolition be started. Measom indicated that if that were possible, it would be done. Higgins pointed out that she’d heard this for a long time and she was not inclined to keep extending the timeline when there was no return for the city.

Outcome: The council voted to postpone consideration of the changes to Packard Square until Jan. 7, 2013.

Water Office Petitions

The council was asked to consider three petitions of the Washtenaw County water resources commissioner for three stormwater control projects totaling $1.07 million.

A proposed project on South Fourth Avenue – between East Huron Street and East Liberty Street – will reconstruct the street using a traditional road surface, but will manage stormwater with infiltration basins under the road. The stormwater part of the $870,000 project will cost $320,000.

A similar project on South Forest Avenue – from South University to north of Hill Street – will have a total price of $688,500, with the stormwater component costing $454,400.

A third project for which the city has petitioned the county water resources commissioner is a citywide tree planting project costing $300,000. Between 650 and 1,000 trees would be planted in the fall of 2013 and spring of 2014.

All of the projects are eligible for low-interest state revolving fund (SRF) loans, and have been classified as “green projects,” which could lead to 50% loan forgiveness.

Water Office Petitions: Council Deliberations

Sabra Briere (Ward 1) noted that responses from the city staff to written council questions had allowed the council to learn that it’s possible to create a system whereby the stormwater would be led under the traditional road surface, where it could infiltrate into the subsoil, without using any permeable pavement. She appreciated that the staff were looking at stormwater issues for each individual project.

Jane Lumm (Ward 2) thanked the staff for their answers to questions about the pavement.

On the tree-planting project, Chuck Warpehoski (Ward 5) noted that the project does tie in to the city’s urban forest plan. He also highlighted the fact that as a “green” project, there’s potential for 50% loan forgiveness.

Screenshot from the city of Ann Arbor’s online tree inventory, showing a preponderance of oak trees in the northern part of Allmendinger Park.

Mike Anglin (Ward 5) asked the city’s water quality manager Jennifer Lawson to come to the podium to answer questions. She noted that the $300,000 project budget, if 50% of the loan is forgiven, would result in a cost of about $150 per tree – which includes the cost of planting and a one-year warranty. Judged by industry standards, she called that a really good deal.

Anglin said that with respect to the new urban forestry initiatives, he’d heard some complaint that the types of trees being planted were more of a flowering variety as opposed to those that would provide large canopies. He wanted residents to be able to select the tree they want – reasoning that it could result in better care provided to the trees by the nearby residents. Lawson responded to Anglin by saying that the city has an approved list of street trees that can be planted. The majority of trees planted in the right-of-way have constraints like overhead utility lines or lawn extensions that in some areas are only 4-5 feet wide. That limits the kind of species that can be planted.

For the citywide program, Lawson explained, gaps and holes are considered. Staff also look at industry standards on likely diseases that will hit next or the next big insect that the city needs to worry about. In fact, she said, it’s maple trees that are vulnerable now. So the city does look at species management so that the trees that are planted will live for 50-60 years.

Marcia Higgins (Ward 4) raised the issue of warming trends. Lawson confirmed that the city incorporated climate adaptation as a consideration in selecting species to plant. Subsequent back-and-forth between Higgins and Lawson – as well as Craig Hupy, public services area administrator – highlighted the fact that the council was approving the petition to the water resources commissioner, not allocating any money. The Washtenaw County water resources commissioner would be applying for the loan on the city’s behalf – but the city is not obligated to take the loan if it’s approved, Hupy explained.

Stephen Kunselman (Ward 3) called the project very exciting. He noted that some of the trees planted last year had died. He wanted to know if they were under warranty. Lawson indicated that the trees are under a one-year warranty contract, so the contractor is responsible for one year of watering and tree maintenance. After one year, the city will go out and evaluate the tree. At that point, if it’s not “in a living format,” the contractor will replace the tree, she said.

Left to right: city of Ann Arbor water quality manager Jennifer Lawson and Sabra Briere (Ward 1). Briere is not explaining how the pass interference rule applies to city council meetings.

Kunselman wondered how the city planned for climate change: At what point do you make a decision to plant different trees? Lawson indicated that this was something being weighed currently by the staff: Should changes be made now or in five years? She noted that as part of the stormwater management system, trees are a different kind of investment from a pipe. Trees grow in benefit as they grow in size, she said. Responding to questions from Kunselman, Lawson said that communication with property owners about trees being planted in the right-of-way takes multiple forms: letters; door hangers; and the event of a tree being planted. She said that the city also circles back with the automated email notification system for which people can sign up, to remind people to water street trees. The city also uses social media for that, she said.

Outcome: The council voted separately and unanimously on all three projects – to approve the petitioning of the water resources commissioner.

Trash Carts

The council was asked to approve the purchase of about 1,250 additional curbside waste collection carts this year, and about 2,500 carts a year for the next three years. The carts, which are being supplied by Toter for $65,500 this year, will add to the existing 55,000 carts in circulation. The carts were first implemented seven years ago, and the city expects to start seeing more frequent need to replace them.

Over the next three years, the city expects that each year it will need to purchase 1,500 recycling carts, 400 compost carts and 600 trash carts.

The contract through which the city wants to purchase the carts is through the Metro Waste Authority, at a cost for the base carts that is slightly higher than in an alternate agreement that’s available through the National Intergovernmental Purchasing Alliance. When the cost of an RFID tag, labels, assembly and shipping are added in, the difference in the cost per cart in the two agreements is smaller: $55.01 (96 gallon), $49.86 (64 gallon) and $39.97 (32 gallon) in the Metro Waste Authority contract compared with $56.63 (96 gallon), $48.47 (64 gallon) and $39.77 (32 gallon) in the National Intergovernmental Purchasing Alliance.

The cost of adding an RFID tag is $0.75 per cart. The city would like to use the RFID tags to monitor set-out rates for recycling carts, in order to target education efforts and to manage the collection routes.

Outcome: The council voted unanimously, without discussion, to approve the Toter cart purchases.

Appointments

The council was presented with assignments to various internal committees – as well as the council’s appointments to other bodies.

Appointments: Council and Other Committees

It was the second meeting of the new edition of the council, following the Nov. 6 elections. The departure of Tony Derezinski, Sandi Smith and Carsten Hohnke from the council meant that some changes to committee assignments had to be made.

The budget committee saw no changes from last year. Members are Mike Anglin, Sabra Briere, Marcia Higgins, Jane Lumm, and Christopher Taylor.

Added to the audit committee to replace Sandi Smith and Carsten Hohnke, as well as Sabra Briere, were Chuck Warpehoski, Sumi Kailasapathy, and Sally Petersen. Other members of the audit committee are Stephen Kunselman and Margie Teall.

Sally Petersen was added to the council administration committee to replace Tony Derezinski. Other members of that committee are Marcia Higgins, Margie Teall, Christopher Taylor, and John Hieftje.

Added to the labor committee to replace Sandi Smith was Stephen Kunselman. Other members of that committee are John Hieftje, Jane Lumm, Marcia Higgins and Margie Teall.

John Hieftje was added to the council rules committee to replace Sandi Smith. Other members of that committee are Sabra Briere, Marcia Higgins, Stephen Kunselman, and Christopher Taylor.

Tony Derezinski had served as the council appointee to the city planning commission, a responsibility that will now be taken over by Sabra Briere.

Jane Lumm became the council’s appointee to the insurance board of review, replacing Derezinski. Lumm will also fill the position of liquor license hearing officer. Taking Derezinski’s spot on the liquor license review board will be Sumi Kailasapathy.

Chuck Warpehoski replaces Carsten Hohnke on the environmental commission, while Christopher Taylor replaces Hohnke on the greenbelt advisory commission. [Google Spreadsheet with 2012 and 2013 committee appointments]

The council appointments to the environmental commission, greenbelt advisory commission and planning commission were made through separate resolutions.

Appointments: HHSAB – Living Wage

Sandi Smith’s city council slot on the housing and human services advisory board (HHSAB) will be filled by Sabra Briere. That body has been tasked by the council – through a resolution passed at the council’s Nov. 19, 2012 meeting – to provide a recommendation on the city’s living wage ordinance. The council considered, but postponed until February 2013, a change to the living wage that would exempt nonprofits that hold contracts with the city to provide human services.

During communications time, Jane Lumm (Ward 2) – who brought forward the living wage ordinance revision, and serves as a second city council liaison to HHSAB – gave her colleagues an update on the status of that proposal. Since the council’s postponement, she’d met with Mary Jo Callan, head of the city/county office of community and economic development, and other staff. The plan at this point is to gather additional information, Lumm said, by surveying human services nonprofits and holding focus groups with them. A University of Michigan residential college class it taking on the question as a class project, Lumm reported. Callan’s office will be providing guidance and direction on the project. So Lumm anticipated an additional postponement would be required until March or April.

The HHSAB also got an additional citizen member at the council’s Dec. 3 meeting, when the council voted to appoint Tim Colenback to the board. Colenback is assistant dean of student services at the UM school of social work. His appointment was made in a one-step process – instead of the standard nomination at one meeting and confirmation at a subsequent meeting.

Appointments: ZBA

Sally Petersen replaces Sabra Briere as the council appointee on the zoning board of appeals. Nickolas Buonodona was nominated at the Dec. 3 meeting as a citizen appointment to complete the remainder of Carol Kuhnke’s term. Kuhnke resigned after winning election on Nov. 6 as judge of the 22nd circuit court. Marcia Higgins praised Kuhnke’s record of service on the ZBA, which Kuhnke had chaired.

Appointments: Environmental Commission

The council was asked to consider Patti Smith’s nomination to serve as a citizen on Ann Arbor’s environmental commission for a three-year term.

Sabra Briere (Ward 1), the current Ann Arbor city council appointee to the commission, nominated Smith during the council’s Nov. 19, 2012 meeting. Smith’s educational background is as an attorney, and she now works in the field of special education.

The commission provides advice to the city council on “environmental policy, environmental issues and environmental implications of all City programs and proposals on the air, water, land and public health.”

Unlike the majority of nominations to city commissions and boards, which are made by the mayor and confirmed by the city council, the environmental commission nominations are made by the council.

At the Dec. 3 meeting, Briere noted that Smith is not an environmentalist but a general citizen representative. Briere described that as a good thing.

Outcome: The council voted unanimously to approve Patti Smith’s appointment to the environmental commission.

Appointments: Calendar, Rules

Also its Dec. 3 meeting, the council adopted its rules and meeting calendar for the coming year. The meeting schedule adhered to the same pattern: first and third Mondays of the month, except for holidays, when the meeting is held on Tuesdays. And when an election is held on a Tuesday after first Monday of the month, that meeting is moved to Thursday. There were no changes to the council rules from the previous year.

Outcome: The council voted separately and unanimously on all the appointments and other council housekeeping items.

New Street Administrator

The council considered a resolution designating Craig Hupy, public services area administrator, as the city’s street administrator for purposes of signing contracts with the Michigan Dept. of Transportation. The designation of Hupy in that role – instead of Homayoon Pirooz, former head of project management with the city – highlighted the fact that Pirooz has retired to take a job with the city of Evanston, Ill. as city engineer. Pirooz started working for the city of Ann Arbor in 2000.

Based on the agenda of the Nov. 12, 2012 Evanston city council agenda, Pirooz will be living initially in a one-bedroom apartment on the second floor of the city’s service center.

Outcome: The council voted unanimously to Craig Hupy as the Ann Arbor street administrator.

Retiree Benefits

The council considered final approval of a set of fairly technical revisions to the pension ordinance and the retiree health care ordinance, which had been part of the collective bargaining process with the Teamsters Civilian Supervisors, Teamsters Police Deputy Chiefs, and Teamsters Police Professional Assistants.

During the public hearing on the subject, Thomas Partridge told the council that he had been a recent Democratic Party candidate for the state legislature. And as a candidate he’d been committed to positions that favor ongoing employee benefit packages, and health care of all forms that protect the health of employees. He ventured that Christ would not advise that we leave public employees without the protections they need.

Responding to Partridge’s commentary, mayor John Hieftje expressed his view that members of the city unions have benefits better than those of most Americans.

Outcome: The council voted unanimously to approve the ordinance changes without discussion.

Communications and Comment

Every city council agenda contains multiple slots for city councilmembers and the city administrator to give updates or make announcements about important issues that are coming before the city council. And every meeting typically includes public commentary on subjects not necessarily on the agenda.

Comm/Comm: Public Transit

A vote taken by the council at its Nov. 8, 2012 meeting – to opt out of a newly incorporated Act 196 transportation authority – prompted two high school students to attend and address the council. Real-time online reviews were positive.

Shoham Geva introduced herself to the council as a senior at Skyline High School in the communications, media and public policy magnet program. She reminded councilmembers that the previous month they’d voted to halt the city’s involvement with the countywide transit plan. As one of the 60% of 17-19 year-olds who don’t have a driver’s license, and as an everyday user of transit, she wanted to remind the council of the impact transit has on the community. Ann Arbor is filled with opportunities for high school students, she said. The University of Michigan, the Ann Arbor Area Community Foundation, the Neutral Zone and other organizations give students like her the chance to do amazing things.

Ann Arbor is a place where teens are trusted to curate music festivals, serve on boards of local organizations and start businesses, she said. Those are the kinds of experiences that change lives and cause teens to stay in Ann Arbor, becoming the kind of invested, involved members the community thrives on. For her, that experience would not be possible without the Route #18 bus that runs from Skyline High School, the Route #7 bus that runs from Pioneer High School, and the Route #3 bus that runs from Huron High School. For her and many others, she said, “We need that bus.” As a 17-year-old living in an affluent community, in a well-off two-parent home with two cars, she still has no other options. And every day hundreds of high schoolers use the bus to get around. “That bus route has literally changed my life,” she said. Public transit does make an impact, she said, so she encouraged the council to continue to explore that impact.

Alex Kim also introduced himself to the council as a Skyline High School student in the communications, media and public policy magnet program. As a student without a car, he relies on the transit system to get around town. Whether it’s for the art fairs, Top of the Park, a movie at the Michigan Theater, or a program at the Neutral Zone, the bus system is a main reason he’s able to do everything he does. While he knows people from whom he occasionally can get a ride, there are other people who aren’t so lucky, he said. He was disappointed in the 10-0 vote to opt out of the newly incorporated transportation authority. While the plan might not have been everything that was desired, the idea of improving the current system should be considered, he said. Public transit is not a waste of money, he said – as it gives students and seniors freedom of movement. The community benefits from those people going places, he said. Kim asked the council to continue to look for ways to improve how we move from place to place.

Comm/Comm: Public Space – 721 N. Main, Library Lot

Odile Hugonot-Haber told the council she’d read an article in The Ann Magazine by Ellen Schulmeister, executive director of the Shelter Association of Washtenaw County, which runs the Delonis Center. Hugonot-Haber reported that Schulmeister’s piece described how there are 1,700 homeless people in Washtenaw County, and on average 200 have no shelter – due to the scarcity of affordable housing. Many homeless people work, she continued, but can’t afford housing. She reminded the council that the homeless are not helpless.

She pointed out that former residents of Camp Take Notice went to New Jersey to help with the aftermath of Hurricane Sandy. That showed that the homeless have a heart, she said. But the city has no heart, Hugonot-Haber continued, because homeless people have no place to hang out except the library. And the ability to spend time at the library, she said, doesn’t give them the services they need. She reminded councilmembers that over the course of the last year they’d been addressed by two young women – Orian Zakai and Alexandra Hoffman – and the two have been teaching an art class at the Delonis Center. They’ve been discouraged after a year of work, Hugonot-Haber said.

Their group had focused on trying to convert the 721 N. Main building to a day warming shelter, because it’s a building full of old furniture, she said. But now, the city’s plan is to destroy the building to make a park out of it. [Later in the meeting, Sabra Briere (Ward 1) corrected this statement, pointing out that there are two buildings in the floodway that will be demolished, but a third one is being recommended by a task force to be maintained on the side.] Hugonot-Haber allowed that she’s fought for parks in other locations [like the top of the Library Lane parking structure], but the 721 N. Main building is a good sound building that could be updated and could serve as a day shelter, she said. She told the council they could be a part of the solution. “So let’s do it,” she concluded.

Alan Haber told councilmembers that he’d waited until the end of their previous meeting to address them – and he was hoping for creativity and heart and enthusiasm from the new council. After listening to Kermit Schlansker address the council, who had preceded Haber at the public commentary podium [see below], Haber felt there should be some mechanism to harness our community’s collective energy. He called for open public processes, particularly for the Ann Arbor Downtown Development Authority’s Connecting William Street project. [The DDA was tasked by the city council with looking at alternative uses for five city-owned parcels in the downtown, along or near William Street.]

Haber said he’d tried to be involved with that process but has been dissatisfied with it. The space above the new underground parking garage on South Fifth Avenue should be looked at as a space where the community can gather, he said. He was somewhat disturbed to hear members of the Connecting William Street’s leadership outreach committee say how pleased they were with the robustness of their public engagement process – because they didn’t consult those who wanted that parcel to be considered as a community gathering place, he said.

During council communications time, Sabra Briere (Ward 1) clarified that the main building at 721 N. Main is not slated for demolition. Two other buildings at that site are in the floodway and will be removed. The technical committee reviewing that site has tentatively agreed that keeping the building is prudent until a use for the rest of the land is determined, Briere noted. She indicated that the council would have an item on its Dec. 17 agenda based on the North Main corridor task force‘s recommendation for the 721 N. Main property. What’s important to understand, Briere said, is that there’s a deadline for a grant application at the end of December – which is why the task force has moved so swiftly.

By way of background, the December grant deadline is for a Connecting Communities grant from Washtenaw County parks and recreation. A later deadline at the end of March is coming up for the Michigan Natural Resources Trust Fund. For a Chronicle report on a recommendation from the city’s park advisory commission, see “Grant Applications Recommended for 721 N. Main.”

Briere noted that after making a recommendation for 721 N. Main, the task force will focus on the rest of its tasks, which includes looking at connections across Main Street and the railroad, connecting parks, and making recommendations for the best use of the old MichCon site on Broadway. Briere ventured that it’s a lot for the task force to do between January and July.

Comm/Comm: Budget Planning Session

City administrator Steve Powers announced that the city council would hold a budget planning session on Dec. 10, from 4-11 p.m. in the jury room of the Justice Center. More details on that would be forthcoming, he said.

Marcia Higgins – who’s chair of the budget committee, which has been planning the Dec. 10 session at its meetings over the last two months – noted later in the council meeting that an emergency contact telephone number would be set up so that councilmembers could turn off their computers and cell phones for the duration of the planning session. The Justice Center has airport-style security, so a question was raised about accommodating the public and minimizing disruption. Powers is working on the logistics for that, but it was indicated that the media would be able to bring electronic devices into the building.

Comm/Comm: Homelessness

During public commentary at the start of the meeting, Thomas Partridge introduced himself as a resident of Ann Arbor and Washtenaw County and of the 18th District of the Michigan Senate and the 53rd District of the Michigan House – for which he noted that he’s stood for public office in the last few years. He was there to advance the cause of justice, liberty and progress for the most vulnerable residents of city, county, state and nation, Partridge said. He posed the question: What would Christ advise with respect to housing the homeless? What would Christ advise on policies for those who lack money for basics like food and medical care?

During public commentary at the conclusion of the meeting, Partridge said he was speaking out of frustration that after 20 years as a dedicated advocate for those needing representation, his calls for action had not been heeded by the city’s leadership. He was critical of mayor John Hieftje’s leadership.

Comm/Comm: Inventions

Kermit Schlansker told the council that there’s a tremendous need for invention to bolster our economic system and create the mechanisms of a sustainable society. Most citizens do work that does not contribute toward sustainability, he observed. He described various kinds of systems that need to be built, including solar energy, windmills, bio-digestive systems, and methods for planting trees from seeds. He also described his frustration at the fact that it’s difficult to bring inventive ideas to fruition, citing his own ideas on saving the braking energy of cars and his work on a three-piston heat pump. He called on the government to create an energy research farm where entrepreneurs can meet and work on new ideas.

Present: Jane Lumm, Mike Anglin, Margie Teall, Sabra Briere, Sumi Kailasapathy, Sally Petersen, Stephen Kunselman, Marcia Higgins, John Hieftje, Christopher Taylor, Chuck Warpehoski.

Next special meeting: Dec. 10, 2012 at 4 p.m. in the fourth-floor jury room of the Justice Center, 301 E. Huron. The topic is a resolution on state legislation regarding a regional transit authority (RTA).

Next regular council meeting: Dec. 17, 2012 at 7 p.m. in the council chambers at 301 E. Huron. [Check Chronicle event listings to confirm date]

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